The Rock Island City Council met in a joint meeting with members of the Rock Island/Milan School Board at 5:00 p.m. on Monday, November 10, 2003, for Study Session in the Library of Rock Island High School.  Present were Mayor Mark W. Schwiebert, Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Jr., Dan Rockwell, Evelyn “Evie” R. White, Ann L. Keefe, and Frank J. Forlini, Jr. Staff present included Alan Carmen, John Thorson, Greg Champagne, and Police Chief Dove.  School Board members in attendance included Elma “Mooch” Gay (Chair), Steve Clark, Bill Cleaver, Earl Strupp, Linda Dothard, Jim Germanis, and Margie Mejia-Caraballo. Rock Island/Milan Schools staff included Superintendent Dave Markward and Mike Oberhaus.

 

Chairperson Gay called the meeting to order at 5:04 p.m.  An overview of the meeting was presented and introductions were made.  John Phillips discussed the budget situation of the City of Rock Island remarking that the City was positioned well and the City Council was currently working on budget options to close the $900,000+ expected shortage in revenues for 2004-2005.

 

Mike Oberhaus discussed the budget situation of the School District commenting on the dependency of the school district on State revenues.  He remarked that previous cuts from two years ago had not been reinstated and State revenues continue to remain flat.  He stated the School Board would begin budget discussions soon

 

John Phillips gave an overview of the City’s Vision Statement along with the Goals and Priorities as determined at the Goal Setting Session in September 2003.

 

Superintendent Markward gave an overview of the School District’s Vision Statement along with the Guiding Behavior that each employee should strive to achieve.

 

Dan Carmody, Executive Director of the Rock Island Economic Growth Corp. addressed the group to discuss the Community Marketing Program—changes that have occurred within the last six months and how the program will be revamped for the future.

 

John Phillips discussed the possibility of initiating a Public Service Task Force, an idea brought forth by Alderman Brooks.  This task force would encourage students to pursue careers in the Police and Fire Departments.

 

            A motion made by Alderman Rockwell and seconded by Alderman White to adjourn the meeting CARRIED on a Roll Call vote.  AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None.

 

            The meeting was adjourned at 6:00 p.m.

 

                                                                                                ____________________________

                                                                                    Carol Gentry, Deputy City Clerk

 

 

 

 

            The Rock Island City Council met at 6:45 p.m. on Monday, November 10, 2003, for regular session in the Council Chambers of Rock Island City Hall.  Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Jr., Dan Rockwell, Evelyn “Evie” R. White, Ann L. Keefe, and Frank J. Forlini, Jr.

 

INTRODUCTORY PROCEEDINGS

 

            Mayor Schwiebert called the meeting to order and led in the Pledge of Allegiance to the Flag of the United States of America.  Mayor Schwiebert gave the Invocation. A motion made by Alderman Bauersfeld and seconded by Alderman White to approve the Minutes of the meeting of November 3, 2003 as printed CARRIED on a Voice vote.  

 

Agenda Item #6

PROCLAMATION

 

            Mayor Schwiebert proclaimed Monday, November 10, 2003 as Sentient Being Day.

 

ORDINANCE

 

Agenda Item #7

LEAF BURNING ORDINANCE

 

The Deputy City Clerk read an Ordinance amendment to Article I, Chapter 10, regarding violations of the Burn Ordinance and authorizing firefighters to sign notices of violation and charges.  A motion was made by Alderman White and seconded by Alderman Conroy to consider, suspend the rules and pass the Ordinance.  A motion made by Alderman Forlini and seconded by Alderman Bauersfeld to amend wording in Section (b) to more clearly demonstrate the intent of the ordinance revision, CARRIED on a voice vote.  Following discussion, the motion, as amended, CARRIED on a Roll Call vote:  AYES:  Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS:  None.

 

CLAIMS

 

Agenda Item #8

REPORTS FROM PUBLIC WORKS AND CED

 
 
   

Agenda Item #8a

 

            The Deputy City Clerk read a report from the Public Works Department recommending payment to Abonmarche in the amount of $22,378.10 for bidding and construction management services.

 

Agenda Item #8b

 

The Deputy City Clerk read a report from the Public Works Department recommending payment to Huff & Huff in the amount of $1,498.00 for consulting services for the Excess Flow Basin Project.

 

 

 

Agenda Item #8c

 

            The Deputy City Clerk read a report from the Public Works Department recommending payment to Frank Peeters Sod Company in the amount of $2,453.00 for the 2003 Sod and Tree Program.

 

Agenda Item #8d

 

The Deputy City Clerk read a report from the Public Works Department recommending payment to Valley Construction in the amount of $90,378.86 for the 22nd Avenue Reconstruction, 30th Street to 32nd Street Project.

 

Agenda Item #8e

 

            The Deputy City Clerk read a report from the Public Works Department recommending payment to Triad Engineering in the amount of $126,109.56 for professional services for the Long Term Control Plan.

 

Agenda Item #8f

 

            The Deputy City Clerk read a report from the Public Works Department recommending payment to Triad Engineering in the amount of $25,385.86 for professional services on the water extension to Turkey Hollow Road.

 

Agenda Item #8g

 

            The Deputy City Clerk read a report from the Public Works Department recommending payment to General Constructors in the amount of $83,906.10 for the Franciscan & Saukie Excess Flow Basin Project.

 

Agenda Item #8h

 

            The Deputy City Clerk read a report from the Community and Economic Development Department recommending payment to H. Coopman Trucking and Excavating in the amount of $8,100.00 for the emergency demolition of 1520 25th Street. 

 

            A motion made by Alderman Forlini and Seconded by Alderman Keefe to accept the reports and authorize payments as recommended CARRIED on a Roll Call vote.  AYES:  Alderman Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS:  None.

 

Agenda Item #9

OCTOBER 31 THROUGH NOVEMBER 6

 

            The Deputy City Clerk read the claims for the week of October 31 through November 6 in the amount of $457,223.56.  A motion made by Alderman Forlini and seconded by Alderman Rockwell to allow the claims CARRIED on a Roll Call vote.  AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None.

 

Agenda Item #10

LONG DISTANCE TELEPHONE SERVICE

 

            The Deputy City Clerk read a report from the Information Technology Services Department regarding Long Distance Telephone Service, recommending that the City enter into a two-year agreement with SBC for long distance telephone service based on cost savings.  A motion made by Alderman Rockwell and Seconded by Alderman Conroy to approve the agreement as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None.

 

Agenda Item #11

COST RECOVERY CORPORATION CONTRACT

 

            The Deputy City Clerk read a report from the Public Works Department regarding a contract with Cost Recovery Corporation, recommending approval of the Utility Audit Agreement.  A motion made by Alderman Forlini and seconded by Alderman Rockwell to approve the Utility Audit Agreement and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote.  AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None.

 

ECONOMIC DEVELOPMENT

Agenda Item #12

HOUSING CONSTRUCTION INCENTIVE

 

The Deputy City Clerk read a report from the Community and Economic Development Department regarding a Housing Construction Incentive Request in the amount of $8,800 to support utility extensions to Terrill Johnson’s Addition, and direction for staff to prepare a development agreement.  Alderman Keefe raised a point of order stating that perhaps Agenda Item #15 should be discussed prior to Item #12 for the reason that if Item #15 didn’t receive approval there wasn’t a need for #12 to be done.  Mayor Schwiebert agreed with the point of order and suggested Item #15 be changed to Item #12a.  A motion by Alderman Keefe and second by Alderman Conroy to change Item #15 to Item #12a CARRIED on a voice vote.

 

Agenda Item #12a

8700 14 STREET WEST

 

The Deputy City Clerk read a report from the Community and Economic Development Department regarding a review of a final plat and rezoning to R-1 at 8700 14th Street West.  A motion made by Alderman Conroy and seconded by Alderman Forlini to approve the plat and rezoning as recommended and refer to the City Attorney for an Ordinance CARRIED on a Voice Vote.

 

Agenda Item #12 b

HOUSING CONSTRUCTION INCENTIVE

 

The Deputy City Clerk read a report from the Community and Economic Development Department regarding a Housing Construction Incentive Request in the amount of $8,800 to support utility extensions to Terrill Johnson’s Addition, and direction for staff to prepare a development agreement. 

 

Alderman White requested that the motion be amended to include a time limitation of possibly five years.  Staff replied that the time limitation would be incorporated as part of the development agreement referenced in the motion. A motion made by Alderman Keefe and Seconded by Alderman Conroy to approve the incentive in the amount of $8,800 as recommended and direct staff to prepare a development agreement CARRIED on a Roll Call vote.  AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None.

 

Agenda Item #13

42ND AVENUE VACATION

 

The Deputy City Clerk read a report from the Community and Economic Development Department regarding a request for vacation of a portion of 42nd Avenue adjacent to the Rock River, recommending denial of the request.  John Van Norman, 572 42 Avenue, addressed the Council stating that he requested the vacation to allow the installation of a boat ramp.  Bruce Paul, 67 Shore Acre Drive, stated he supported the denial of the request saying that it was more beneficial for local residents to have access to the riverfront rather than a private boat ramp.  John Vize addressed the Council that he had originally requested the vacation but now was in favor of the denial.  A motion made by Alderman White and seconded by Alderman Brooks to deny the request as recommended CARRIED on a Roll Call vote.  AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None

 

Agenda Item #14

SPECIAL USE PERMIT—LITERACY/SKILLS CENTER

 

            The Deputy City Clerk read a report from the Community and Economic Development Department regarding a request from the Community Caring Conference to apply for a Special Use Permit to operate a Literacy/Skills Center at 925 14th Street.  A motion to allow the CCC to apply for the Special Use Permit CARRIED on a Voice vote.  

 

Agenda Item #15

PURCHASE OF TAX AUCTION PROPERTIES

 

The Deputy City Clerk read a Report from the Community and Economic Development Department regarding the purchase of tax auction properties, recommending authorization of the purchase in the amount of $5,634.00.  A motion to authorize the purchase as recommended and refer to the City Attorney for an Ordinance CARRIED on a Roll Call vote.  AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None

 

Agenda Item #16

DEFERRED PAYMENT ROOF LOAN—1605 SIXTH STREET

 

The Deputy City Clerk read a report from the Community and Economic Development Department regarding commitment from the City Council in the amount of $3,872.00 for a Roof Deferred Payment Loan at 1605 6th Street. 

 

 

 

A motion by Alderman Keefe and seconded by Alderman Forlini to commit $3,872.00 for the Roof Deferred Payment Loan as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None

 

Agenda Item #17

DIRECT DEPOSIT POLICY FOR CITY EMPLOYEES

 

            The Deputy City Clerk read a Report from the Finance Department regarding a Direct Deposit Policy for City employees. A motion by Alderman Bauersfeld and Seconded by Alderman White to approve the direct deposit policy as recommended FAILED TO CARRY on a Roll Call Vote.  AYES:  Aldermen Bauersfeld, Keefe.  NAYS:  Aldermen Brooks, Conroy, Rockwell, White and Forlini.

 

 

ITEMS FROM THE CITY MANAGER’S MEMORANDUM

 

            City Manager John Phillips announced a joint meeting with the City Council of Moline to discuss the recommendations of the Regional Services Study completed by Maximus.  Aldermen were asked to hold the date of Tuesday, November 25 to attend this meeting. Specific details will follow.

 

            Also noted was the report on the status of the capital improvement projects.

 

OTHER BUSINESS

            None.

           

RECESS TO EXECUTIVE SESSION

 

A motion made by Alderman Bauersfeld and seconded by Alderman White to recess to Executive Session on matters of Litigation CARRIED on a Roll Call vote.  AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None.

 

            The meeting was recessed at 7:38 p.m.

 

 RECESS

 

            Mayor Schwiebert reconvened the meeting at 7:52 p.m.  A motion made by Alderman Forlini and seconded by Alderman White to recess to Monday, November 17 at 5:00 p.m. CARRIED on a Roll Call vote.  AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini.  NAYS: None.

 

            The meeting was recessed at 7:54 p.m.

 

                                                                                                ________________________________

                                                                                                Deputy City Clerk Carol Gentry