The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M.A. Brooks I., David Conroy, Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy, and Charles O. Austin III. Also present were City Manager John Phillips, Community and Economic Development Director Greg Champagne, Chief Building Inspector Tom Ayers, Housing and Property Maintenance Inspector Bruce Crowe, Jessica James Assistant to the Housing and Property Maintenance Inspector, Assistant City Attorney Ted Kutsunis and Parks and Recreation Director Bill Nelson.
RENTAL INSPECTION PROGRAM
City Manager John Phillips inquired upon Community and Economic Development Director Greg Champagne to lead the discussion on the status of the Rental Inspection Program. Mr. Champagne stated that in October of 2004, the City Council approved an Ordinance requiring the licensing and inspection of rental residential property. Mr. Champagne offered that the basic idea behind the Rental Residential Property Inspection Program is to protect public health by making sure that properties are safe for occupancy through minimum code standards established by the property maintenance codes.
Mr. Champagne noted the four (4) phases for implementation of the Rental Property Licensing and Inspection Program. In the first phase, the registration (licensing) of all rental properties are obtained. The second phase consists of exterior inspections. Mr. Champagne noted that properties that have exterior code violations will most likely have interior code violations also. Mr. Champagne commented that the third phase of the program involves completing all interior inspections, which is initiated upon completion of all exterior inspections. Mr. Champagne then stated that the final phase of the program is to inspect rental properties on a routine basis based on their classification. It was noted that a Class A (minimal code violations) or Class N (newly constructed) designation is inspected four years after the initial licensing, Class B (minor code violations) two years and Class C (major code violations) one year.
Mr. Champagne then inquired upon Chief Building Inspector Tom Ayers to discuss the context of the program. Mr. Ayers noted that previously there were three model code organizations in the country in 2000, the three code organizations merged into one. Mr. Ayers commented that by using the international model codes, they are all very well integrated. Mr. Ayers also indicated that the rental property inspection function is not isolated just to inspections; it is a networking effect that also includes other functions as well as other City departments.
Mr. Ayers offered that the Residential Rental Inspection Program is a people business, and the community has not been hostile to this at all. There have been problems and challenges, but the community has been remarkably responsive. Mr. Ayers then inquired upon Housing and Property Maintenance Inspector Bruce Crowe to update the Council on the progress of the program.
Mr. Crowe acknowledged Assistant Jessica James and stated that she has sustained an accurate data base of active and inactive rentals regarding phase one of the program entailing licensing. Mr. Crowe noted that Ms. James has maintained a 99.6% compliance rate on the payment of license fees. Mr. Crowe also noted that to date, 1,601 (93%) (out of 1,729) exterior inspections have been completed, and the rest are expected to be completed by the first of the year. Mr. Crowe also stated that after all exterior inspections have been completed, interior inspections (phase four) will be scheduled with the properties with the lowest level of life safety first. Mr. Crowe indicated that after the first round of interior inspections are completed; inspections will then be done based on license ratings, in which Mr. Champagne already noted.
Mr. Crowe commented that the Rental Inspection Program is needed and is a proactive step to help create more livable neighborhoods in the City. Mr. Crowe stated that different neighborhoods have different degrees of problems. In regarding compliance, Mr. Crowe indicated that upon notification of violations, most landlords are willing to take steps and comply, but 10 to 20% do not comply. Mr. Crowe concluded by showing before and after pictures of problem properties that have been successfully repaired.
As the program begins to be fully implemented, Mr. Champagne indicated there were seven recommendations that staff requested. Mr. Champagne noted that it will be important to focus on improved legal support for non-compliant properties, improve software capability for a higher level of efficiency and streamline licensing and billing in the Inspections division. Mr. Champagne acknowledged that the Ordinance requiring licensing and inspection of rental residential property may have to be slightly changed to reflect the change in the classification rating, and an owner definition change to match Property Maintenance Codes as well as a definition change from Rental Residential Property and Rental Residential Property License to dwellings, dwelling units, rooming and rooming units. Mr. Champagne concluded that licensing and inspection fees need to be evaluated.
Discussion followed, with Alderwoman Mejia-Caraballo inquiring as to why the time frames to actually follow through and prosecute non compliant properties are a lengthy process. Assistant City Attorney Ted Kutsunis stated that a lien could be filed on the property, in which the owner would be ordered to fix the property or demolish the structure. If they do not comply then a petition could be filed for criminal contempt. Assistant City Attorney Kutsunis noted that it takes time for these non compliant cases to be resolved.
Alderman Brooks commented that some landlords take advantage of the slow progress that code enforcement compliance can take.
City Manager John Phillips stated that staff will review the status of the non compliant cases to see what resources are needed to do the best job the City can to use the Ordinances and state statutes to get the job done. Mr. Phillips thanked the Staff for their hard work on the update of the Residential Rental Inspection Program.
ARMORY PARK REPORT
City Manager John Phillips inquired upon Parks and Recreation Director Bill Nelson to address the Council with ideas on the uses of the Armory Park area. Mr. Nelson stated that the City authorized a study to identify the options for flood protection regarding the Armory to evaluate if the Armory should stay for the purpose of the flood protection or if all of the Armory should be removed and a new flood protection system installed. Mr. Nelson stated that questions developed regarding the intended uses of the river-front area, and as a result, staff attended a session to identify what would be considered the best uses for the property.
Mr. Nelson stated that the findings were not intended to identify the specific features that would be placed at the riverfront; it was intended to find out what type of programming experiences would be needed at that location in the future. Mr. Nelson offered that the intent that would have to be decided would be whether or not the facility is going to be a daily use activity, a special use activity or both. Mr. Nelson commented that the important daily uses would offer an opportunity to escape; it would be more of an intrinsic activity. Mr. Nelson noted various activities with the highest potential participation, which included; a place to relax from work, to experience and visually interact with the river, use of the bike and walking trail and skating and cross country skiing. Mr. Nelson also noted that spring, summer and fall activities evolved around visual experiences while winter activities were more active.
Special event activities were discussed, and Mr. Nelson stated that these types of events would pull people into that particular activity and would require a fee. Various activities noted include; music, festivals, art shows and carnivals.
Mr. Nelson stated that another purpose of the process was in identifying what activity areas may be separated or roped off from the daily activities. The intent would be to separate the experience of a special event from the experience of a daily user. It was suggested that the daily user would be interested in a more quiet experience, tied to nature and the visible interaction of the river. The special use event user would be more engrossed in the activity. Mr. Nelson suggested elevation may be an important part of the design of the facility.
Mr. Nelson concluded that regarding Amenities, several concerns should be addressed regarding the targeted market, the purpose of the facility, the type of experience the City wants to provide and the type of benefit the City wants to give back to the people.
Mayor Schwiebert remarked that the staff had identified some good ideas and some practical suggestions including the concept of separate areas for passive and active use regarding elevation. The Mayor also stated that being able to see the river would be a big pull as well as having open space in that area.
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Aleisha L. Patchin, City Clerk
The Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.
Introductory
Proceedings
Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Alderman Brooks gave the Invocation.
Agenda Item #5
Minutes of the Meeting of October 15, 2007.
A motion was made by Alderman Austin and seconded by Alderwoman Mejia-Caraballo to approve the Minutes of the Meeting of October 15, 2007 as written. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #6
Proclamation
declaring
the week of October 21 through October
27, 2007 as National Save For Retirement Week.
Mayor Schwiebert made reference to the Proclamation,
and stated that it is very important to save for retirement to have the needed
resources for the future.
Agenda Item #7
Public
Hearing on a request from Neeru Dadhwal
to amend an approved Special Use Permit for a sandwich shop and carry out
restaurant to allow a mini-mart and convenience store with food and liquor at
2035 9th Street.
Mayor
Schwiebert closed the regular meeting at 6: 47 p.m. and opened a Public Hearing
on a request from Neeru Dadhwal to amend an approved Special Use Permit for a
sandwich shop and carry out restaurant to allow a mini-mart and convenience
store with food and liquor at 2035 9th Street.
Mayor
Schwiebert swore in Mr. Dadhwal and Ms. Dadhwal.
Mr.
and Ms. Dadhwal reside at 3929 Raleigh Avenue in Bettendorf, Iowa. Mr. Dadhwal
stated that he received a letter from the City that stated the proposed change
(for an approved Special Use Permit for a sandwich shop and carry out
restaurant to allow a mini-mart and convenience store with food and liquor at
2035 9th Street) would have a negative impact on the character of
this neighborhood. Mr. Dadhwal stated that he could reduce the hours for the
operation of the business.
Mayor
Schwiebert indicated that numerous neighbors had serious concerns over the
issue of both a convenient store type of activity and liquor license. Mayor
Schwiebert commented that if the Dadhwals were approved for the Special Use
Permit, they would still have to apply for a liquor license at the property,
and the neighbors would have a right to object. If the neighbors did object,
the Dadhwals wouldn’t be allowed to have a liquor license unless the Council
chose to waive that requirement, which would be rather unusual.
Mayor
Schwiebert inquired to the Dadhwals as to whether they were willing to operate
the mini-mart without a liquor license. Mr. Dadhwal responded no, and that he
would like to proceed.
Ms.
Dadhwal explained that a restaurant was located at 2035 9th Street
and wasn’t very profitable. Ms. Dadhwal commented that their idea was to
provide a variety of convenient items to customers like gas or liquor, and not
just one item.
Mr.
Dadhwal indicated that their store would be a different vehicle to attract
customers.
Mayor
Schwiebert inquired as to whether anyone wished to step forward in favor of the
application. With no one stepping forward, Mayor Schwiebert inquired as to whether
there was anyone that wished to step forward in opposition to the
application.
Mayor
Schwiebert swore in Johnnie Woods.
Ms.
Woods of 1905 9th Street stated that the signatures on the petitions
that were sent in oppose the proposed Special Use Permit to allow a mini-mart
and convenience store with food and liquor at 2035 9th Street. Ms.
Woods also noted that all of the neighbors that signed the petition oppose any
liquor license permit now or in the future.
Ms. Woods explained that there is already a neighborhood store on 19th
Avenue and 9th Street that is an asset to the neighborhood, and the
store does not sell alcohol. Ms. Woods indicated that in her neighborhood
community (in the vicinity where the proposed business would be located), there
are four churches, three day care centers and children walk to and from school.
The neighborhood has concerns regarding education, safety and daycares. Ms.
Woods noted that liquor stores or the selling of alcohol in the neighborhood
community does not reflect those concerns.
Ms. Woods also acknowledged that no positive benefits can be gained from
businesses that sell alcohol. Ms. Woods stated that there is not a grocery
store, laundromat, drug store or bank in her neighborhood, and the only lucrative
businesses in or near the neighborhood are taverns or businesses that sell
alcohol. Ms. Woods concluded by requesting
that Council vote no to the proposed Special Use Permit Change.
Mayor
Schwiebert noted that the petitions would be accepted as part of the Public
Hearing.
Mayor
Schwiebert then swore in Judy Patsch.
Ms.
Patsch of 921 21st Avenue concurred with Ms. Woods’ statements to
Council. Ms. Patsch also had concerns with the type of clientele the proposed
business at 2035 9th Street would draw in to the neighborhood.
Theresa
Thornton whose daycare resides at 1012 21st Avenue stepped forward.
Mayor
Schwiebert swore in Theresa Thornton.
Ms.
Thornton indicated that she owns a business in the neighborhood and operates
under a Special Use Permit. She concurred with Ms. Woods’ statements, and also
expressed concerns regarding the selling of alcohol in her neighborhood.
Reverend
Marvin Collins of 2835 28th Avenue stepped forward.
Mayor
Schwiebert swore in Reverend Collins.
Reverend
Collins’s church is located on 21st Avenue, and he expressed
concerns regarding the crime rate in
the neighborhood. Reverend Collins also
concurred with Ms. Woods’ statements.
Carl
Nelson of 1813 8th Street stepped forward.
Mayor
Schwiebert swore in Mr. Nelson.
Mr.
Nelson stated that 9th Street is a very busy (traffic) street during
the week, and especially during the hours when children are walking to and from
school. Mr. Nelson also concurred with Ms. Woods’ statements.
Glen
Evans of 1120 8th Avenue stepped forward.
Mayor
Schwiebert swore in Mr. Evans.
Mr.
Evans concurred with Ms. Woods’ statements, and expressed concerns regarding
the applicants living in Iowa and proposing this type of business in Rock
Island and not living in Rock Island.
Ms.
Dadhwal stepped forward and stated that she was surprised that they stood alone
for the proposed change to the Special Use Permit.
Mayor
Schwiebert stated that if they had brought before the Council a request for a
sandwich shop with similar hours like the prior restaurant had; they may not have
had the same type of opposition that they are encountering now. Mayor
Schwiebert noted that this is more of a convenience store with liquor sales. Mayor
Schwiebert expressed concerns with what may appear as to circumvent the efforts
of the Moratorium on 11th Street. Mayor Schwiebert added that this
neighborhood is seemingly not interested in this type of business entering into
the neighborhood. The Moratorium two blocks to the east suggests that Council
feels that there is already enough of these types of businesses in the
neighborhood.
More
discussion followed with Alderman Tollenaer thanking the Dadhwals for wanting
to invest in Rock Island, and stated that he was surprised also. Alderman
Tollenaer commented that one business coming in alongside another business adds
value and competition.
Alderman
Brooks commented that he had pushed for the Moratorium to limit alcohol sales.
Alderwoman
Mejia-Caraballo agreed that another business that sells alcohol in that
neighborhood was not wanted or needed.
Alderman
Conroy commented that the neighborhood is zoned residential and this is a
zoning issue. Alderman Conroy commented that in regards to Special Use Permits,
the Council looks at what neighborhoods want. And, this neighborhood does not
want this type of establishment. Alderman Conroy also offered that the Dadhwals
were welcome to look at another area in Rock Island that may be commercially
zoned for this type of business.
With no other persons wishing to speak in favor of, or in opposition to the Special Use Permit application, Mayor Schwiebert closed the Public Hearing and reconvened the regular meeting at 7:22 p.m.
It was moved by Alderman Pauley, seconded by Alderman Conroy to deny the request for an amendment to an approved Special Use Permit at 2035 9th Street as recommended. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #8
Public
Hearing on a request from Kristi Ullrick for a Special Use Permit to operate a
massage therapy business at 3721 11th Street.
Mayor
Schwiebert closed the regular meeting at 7:23 p.m. and opened a Public Hearing
on a request from Kristi Ullrick for a Special Use Permit to operate a massage
therapy business at 3721 11th Street.
The
Mayor swore in Kristi Ullrick.
Ms.
Kristi Ullrick of 3721 11th Street addressed the Council and stated
that she proposed to open a part-time massage therapy business out of her home.
Ms. Ullrick noted that she had a full time job, and the hours of operation
would be 6:30 p.m. to 9:00 p.m., Monday through Friday and 11:00 a.m. to 3:00
p.m. on Saturdays.
Mayor
Schwiebert read the stipulations for approval of the request, which included:
that the business be limited to one resident employee; hours of operation be
limited to 6:30 p.m. to 9:00 p.m., Monday through Friday and 11:00 a.m. to 3:00
p.m. on Saturdays; a minimum of three off-street parking spaces be provided; no
signs be allowed; and the property shall meet all applicable code requirements.
Mayor
Schwiebert inquired to Ms. Ullrick if she was aware of the stipulations.
Ms.
Ullrick responded yes.
With no other persons present to speak in favor of, or in opposition to the Special Use Permit application, Mayor Schwiebert closed the Public Hearing and reconvened the regular meeting at 7:25 p.m.
It was moved by Alderman Pauley, seconded by Alderman Tollenaer to approve the request for a Special Use Permit at 3721 11th Street subject to stipulations as recommended, and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #9
Public
Hearing on a request from Cassey Attebery for a Special Use Permit to operate an
indoor and outdoor practice area with batting cages at 730 West 13th
Street.
Mayor
Schwiebert closed the regular meeting at 7: 26 p.m. and opened a Public Hearing
on a request from Cassey Attebery for a Special Use Permit to operate an indoor
and outdoor practice area with batting cages at 730 West 13th
Street.
The
Mayor swore in Cassey Attebery.
Cassey
Attebery of 730 West 13th Street addressed the Council and stated
that she proposed to operate an indoor and outdoor practice area with batting
cages. Ms. Attebery commented that a 4,000 to 5,000 square foot pole-barn
structure would be built for an inside practice area with two batting cages.
Ms. Attebery noted that she is a school teacher, and the hours of operation
would be 4:00 p.m. to 9:00 p.m. on week days with weekend hours being on
demand. Ms. Attebery stated that the
structure would be useful for winter practices, and expected the business to grow
slowly.
Mayor
Schwiebert read the stipulations for approval of the request, which included:
that the business be limited to one resident employee and two part-time
employees; hours of operation be limited to 4:00 p.m. to 9:00 p.m., Monday
through Saturday; a minimum of nine off-street parking spaces be provide; a 3’
by 5’ lighted freestanding sign be allowed; and the property shall meet all
applicable code requirements.
Mayor
Schwiebert inquired to Ms. Attebery if she was aware of the staff
recommendations. Ms. Attebery inquired as to whether the hours of
recommendation were specific. Mayor Schwiebert stated that normally that would
be the specific hours.
Alderman
Austin inquired to Ms. Attebery as to what hours she would need for the
operation of the business. Ms. Attebery responded that she would need the hours
for Saturday and Sunday to be extended to 8:00 a.m. to 9:00 p.m.
Alderman
Pauley inquired as to whether the hours of 4:00 p.m. to 9:00 p.m. during the
week were the correct hours. Ms. Attebery responded yes.
More
discussion followed with Mayor Schwiebert inquiring upon Planning and
Redevelopment Administrator Alan Carmen as to whether the neighbors were
notified or whether the changes in recommendations by staff would necessitate
going back to the neighbors regarding the extended hours. Mr. Carmen responded no.
Mayor
Schwiebert then inquired to Mr. Carmen whether there was a problem with the
proposed changes for the sign or hours. Mr. Carmen responded that there was no
significant impact.
Alderman
Austin inquired as to whether the parking lot would have to be paved. Mr.
Carmen responded that staff was not recommending an upgrade to the surface. It
would be suggested for the surface to remain gravel. Alderman Austin had
concerns with the neighbors and a lit sign.
Alderwoman
Murphy inquired to Ms. Attebery as to what would be happening outside in the
area. Ms. Attebery stated that the outside area would be used for playing catch
and warming up. Alderwoman Murphy also had concerns with a batting cage being
outside.
After more discussion, Mayor Schwiebert read
the final amended stipulations, which are as follows: The business be limited
to one resident employee and two-part-time employees; hours of operation be
limited to 4:00 p.m. to 9:00 p.m. Monday through Friday from August through
May, 8:00 a.m. to 9:00 p.m. during June and July, and Saturday and Sunday year
round from 8:00 a.m. to 9:00 p.m.; a minimum of nine off-street parking spaces
be provided; a 3’ by 5’ unlit freestanding sign be allowed; the property shall
meet all applicable code requirements; and, all batting cages shall be located
indoors only.
Mayor
Schwiebert inquired to Ms. Attebery if she understood the amended stipulations.
Ms. Attebery responded yes.
With no other discussion and no other persons wishing to speak in favor of, or in opposition to the Special Use Permit application, Mayor Schwiebert closed the Public Hearing and reconvened the regular meeting at 7:41 p.m.
Alderman Conroy moved and Alderwoman Murphy seconded to approve the request for a Special Use Permit at 730 West 13th Street, subject to the stipulations as recommended, and subject to the inclusion of the additional stipulations, and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #10
CLAIMS
It was moved by Alderman Pauley seconded by Alderman Austin, to accept the following reports and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
a.
Report
from the Public Works Department regarding payment in the amount of $4,248.00
to Keith and Pearl Smith for the building of a rain garden through the Rain
Gardens for Rock Island Program. (281)
b.
Report
from the Public Works Department regarding payment in the amount of $4,739.50
to DrinkerBiddleGardnerCarton for the Pretreatment Program NPDES Permit. (285)
c. Report from the Public Works Department regarding payment in the amount of $19,540.17 to Valley Construction for an emergency storm sewer repair on Watch Hill Road. (286)
d. Report from the Public Works Department regarding payment in the amount of $28,241.14 to Brandt Construction Company for an emergency sanitary sewer replacement in the easement behind 3804 to 3808 25th Street. (287)
e. Report from the Public Works Department regarding payment in the amount of $44,973.75 to the Treasurer of the State of Illinois for 85th Avenue West Reconstruction. (289)
f. Report from the Public Works Department regarding payment #1 in the amount of $8,232.00 to the Treasurer of the State of Illinois for IL. 92 4th to 5th Avenue Resurfacing. (290)
Agenda Item #11
Claims for the weeks of October 12 through October
18 in the amount of $390,859.36.
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Alderman Austin moved and Alderman Conroy seconded to allow the claims. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #12
Report from the
Public Works Department regarding a state bid for joint purchasing of 3,500
tons of Rock Salt at $43.52 per ton from North American Salt Company in the
total amount of $152,320.00.
It was moved by Alderman Conroy, seconded by Alderwoman Mejia-Caraballo to approve the purchase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #13
Report from the
Personnel Department regarding bids for the annual Employee Holiday Luncheon,
recommending the bid be awarded to At Your Service in the amount of $1, 987.50.
Alderwoman Mejia-Caraballo moved and Alderwoman Murphy seconded to award the bid as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #14
Report
from the Community and Economic Development Department regarding bids for
touchup painting of the Blackhawk Mural at 1705 2nd Avenue,
recommending the bid be awarded to Murals by Gustafson in the amount of $6,880.00.
It was moved by Alderman Austin, seconded by Alderwoman Murphy to award the bid as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #15
Report
from the Personnel Department regarding an amendment to the current ICMA-RC
Agreement, recommending the inclusion of a Roth IRA Plan.
Alderwoman Mejia-Caraballo moved and Alderman Conroy seconded to approve the amendment as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #16
Report from the
Public Works Department regarding a six (6) month extension to the Rock Island
County Waste Management Agency Intergovernmental Agreement for the Recycling
Drop-Off Center Program.
It was moved by Alderwoman Murphy, seconded by Alderwoman Mejia-Caraballo to approve the six (6) month extension to the agreement as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #17
Report
from the Community and Economic Development Department regarding the Citizen’s
Advisory Committee recommendations for Fiscal Year 2008-2009 Community
Development Block Grant (CDBG) and Gaming Fund allocations.
Alderman Conroy moved and Alderman Austin seconded
to approve the allocations as
recommended.
Discussion followed with Alderman Pauley amending
several of the allocations. Alderman Pauley stated that the allocation for the
Arc of Rock Island County be changed from $2,000.00 to
$3,360.00; the allocation for the Boys and Girls Club of the Mississippi Valley
be changed from $6,160.00 to $5,160.00; and, Humility of Mary Housing be
changed from $3,360.00 to $3,000.00.
After discussion, Alderman Pauley moved and Alderman
Conroy seconded to amend the allocation for the Arc of Rock Island County from
$2,000.00 to $3,360.00; the allocation for the Boys and Girls Club of the
Mississippi Valley from $6,160.00 to $5,160.00; and, the allocation for
Humility of Mary Housing from $3,360.00 to $3,000.00 as recommended. The motion
carried by the following Aye and No vote: those voting Aye being Alderman
Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman
Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
The final amended motion reads as follows; Alderman
Conroy moved and Alderman Austin seconded to approve the allocations from the Citizen’s Advisory Committee
recommendations for Fiscal Year
2008-2009 Community Development Block
Grant (CDBG) and Gaming Fund
allocations with the amended Gaming Fund
allocations for the Arc of Rock Island County from $2,000.00 to $3,360.00; for
the Boys and Girls Club of the Mississippi Valley from $6,160.00 to $5,160.00;
and, the allocation for Humility of Mary Housing from $3,360.00 to $3,000.00 as
recommended. The motion carried by the following Aye and No vote: those voting
Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman
Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin;
those voting No, none.
Agenda Item #18
Report
from the Community and Economic Development Department regarding a review of
the final plat of Blackhawk Landing First Addition.
Alderman Austin moved and Alderwoman Murphy seconded
to approve the final plat as recommended, subject to technical additions to the
30th Street public right-of-way required by the City Engineer and
submittal of proper signed certificates.
Discussion followed with Alderman Pauley inquiring
as to whether this was just the plat that was being approved, and if this would
have to come back to Council for final approval.
Planning and Redevelopment Administrator Alan Carmen
stepped forward and stated that the request for the plat is strictly to carve
out into two pieces the lot on the west side adjacent to 30th
Street. Mr. Carmen indicated that the proposed development is contemplated. The
development is an overlay district and would come back before the Planning
Commission and the City Council for review and approval. Mr. Carmen noted that
any future development would also come before the Planning Commission and City
Council for review and approval.
After more discussion, The motion carried by the
following Aye and No vote: those voting Aye being Alderman Brooks, Alderman
Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo,
Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #19
Report
from the City Clerk regarding the selection of a voting delegate and alternate
delegate for the National League of Cities Annual Business Meeting to be held
in November.
It was moved by Alderman Austin, seconded by Alderman
Conroy to nominate Alderman Brooks for the Voting Delegate.
Discussion followed with Mayor Schwiebert inquiring
as to whether anyone else would be attending the meeting. With no one else
attending the meeting, Alderman Brooks would be the designated delegate.
The motion carried by the following Aye and No vote:
those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley,
Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman
Austin; those voting No, none.
Agenda Item #20
Items from
the City Manager’s Memorandum Packet.
City Manager John Phillips inquired upon Finance Director Bill Scott to
give an update on the September 2007 Management Report. Mr. Scott acknowledged
that the General Fund looked good with revenue reported at 54% and expenditures
45% of budget. Mr. Scott noted that with the City’s internal service fund
(City-Wide) there have been several challenges, but it looks solid with revenue
at 53% and expenses at 48% of budget. Mr. Scott stated that in the Community
and Economic Development area, the TIF fund revenue is on target at 64% of
budget and expenditures are below expected amounts at 11%; revenue and
expenditures for the CED fund are below budget at 41% and 29%; and, Community Development
Block Grant Fund revenue and expenditures are below budget at 28% and 32%.
Mr. Scott indicated the Appointed Boards look good, and in the category of
Public Works, the funds are reasonable. Mr. Scott concluded that the Motor Fuel
Tax is received monthly and is on target at 54%. Also, Mr. Scott stated that
overall; everything looked reasonably good through September.
City Manager John Phillips made reference to the information included in
the packet regarding the National Preservation Honor Award for the Illinois
Historic Preservation Agency’s Upstairs Downtown Program. Mr. Phillips
commented that the Sylvan Slough Natural Park Dedication will be held on
Thursday, October 25, 2007 at 1:30 p.m. at the site.
Alderman Conroy stated that he attended the Municipal League of Cities Conference
for the State of Illinois. Alderman Conroy commented there were some very
interesting sessions on the city’s role in helping children, investing in
children, job placement and development.
Alderman Austin mentioned that he attended the Municipal League Conference
also, and stated there was an interesting session on reducing the carbon
footprint.
Mayor Schwiebert stated that the Municipal League Conference of the
Cities was worthwhile, and the conference had many different types of
interesting sessions to choose from.
Alderwoman Murphy noted that the Keystone Neighborhood Association will
hold their fall general meeting on Thursday, October 25, 2007 at 6:00 p.m. at
St. John’s Lutheran Church and free pizza would be provided. Alderwoman Murphy also
mentioned that the Greenbush Neighborhood Association will host their annual
Trunk or Treat event on Saturday, October 27, 2007 from 6:00 p.m. to 7:00 p.m.
in the parking lot of the Laborer’s Local 309 at 2835 7th Avenue.
Alderman Austin inquired upon Parks and Recreation Director Bill Nelson
to update everyone on the annual Fright Night in the District. Mr. Nelson
stated that the annual Halloween Fest will be held on Thursday, October 25,
2007 in the District. Registration begins at 5:00 p.m., the judging of costumes
will begin at 6:45 p.m. and awards will be
presented at 7:45 p.m. Mr. Nelson also commented that
they are looking for a few judges.
Agenda Item #21
Other Business
There was no other business.
Agenda Item #22
Executive Session on Litigation
A motion was made by Alderman Austin, seconded by Alderwoman Murphy at 8:09 p.m. to recess to Executive Session on matters of Litigation. The motion carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.
Agenda Item #23
Recess
Mayor Schwiebert reconvened the regular meeting at 8:20 p.m. A motion was made by Alderman Brooks and seconded by Alderman Austin to recess to Monday, November 5, 2007 at 5:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
The meeting was recessed at 8:21 p.m.
____________________________________
Aleisha L. Patchin, City Clerk
