CITY OF ROCK ISLAND

The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, and Aldermen David Conroy, P. J. Foley, Jason W. Jones, Joy Murphy and Charles O. Austin III. Also present were City Manager John Phillips, Finance Director Bill Scott, Dave Cahill of Eide Bailly and Trent Lehman and Bob Schmidt of the Ferguson Group. Alderman Terry M.A. Brooks I. arrived at 5:10 p.m. and Alderman Stephen L. Tollenaer was absent.

AUDITOR’S ANNUAL FINANCIAL REPORT

City Manager John Phillips inquired upon Finance Director Bill Scott to introduce the City’s Auditor. Mr. Scott introduced Dave Cahill from Eide Bailly.

Mr. Cahill reviewed the format of the report and explained various sections of the report to Council.

Mr. Cahill explained that the financial report is broken up into various sections. It was noted that the first part of the report includes an introductory section, which includes the Transmittal Letter written by the Finance Director and City Manager. Mr. Cahill offered that this section of the report also includes the Certificate of Achievement for Excellence in Financial Reporting, which is issued by the Government Finance Officers Association.

The next section of the report that Mr. Cahill pointed out was the financial section, which begins with the Independent Auditors Report. It was noted that this report gives an unqualified opinion that the financial statements are presented fairly in all material respects in conformity with all general accounting principles.

Mr. Cahill offered that the Management Discussion and Analysis is the next section of the report, which is helpful information. The analysis contains a condensed format of an explanation of the financial statements. Mr. Cahill offered that the next part of the report contains the financial statements, which includes the Government Wide Financial Analysis and consists of two (2) statements; the Statement of Net Assets and the Statement of Activities. Mr. Cahill stated that the Government Wide Financial Statements are recorded on a full accrual basis; all assets and liabilities of the City are recorded. These are the financial statements that would include all of the capital assets. Mr. Cahill mentioned that the Police and Fire Pension Funds were not included in the Government Wide Financial Statements.

Mr. Cahill offered that in the area of the Fund Level Statements, each governmental and enterprise fund is recorded separately and the other funds are broken up further back in the report. Mr. Cahill noted that a major fund is based on a percentage of the assets, liabilities, revenue and expenditures. If one (1) of the four (4) former equals 5% of the total for the Governmental funds or 10% of the total for the City as a whole then it is required that it be recorded as a major fund. It was noted that governmental funds are presented using a modified basis of accounting and current financial resources management focus, which means that capital assets and long term debt are not seen; it is more of a current focus.

Mr. Cahill also discussed Financial Statement Notes, Required Supplementary Information, Special Revenue Funds and a variety of other funds. Mr. Cahill noted that the Schedule of Funding Progress for the retiree health plan is new this year due to a new accounting standard.

Mr. Cahill explained that the Compliance section of the report includes a letter regarding Government Auditing Standards and Internal Controls, Financial Reporting and Compliance. Mr. Cahill mentioned that another letter was included regarding Compliance with OMB Circular A-133, which is a federal circular. Mr. Cahill pointed out that any municipality that spends more than $500,000.00 dollars in federal funds in any fiscal year falls under this OMB-Circular A-133. Mr. Cahill added that Council also received a letter regarding the auditor’s responsibilities, timing and scope of the audit.

City Manager Phillips stated that the Fund Balance report relates to the audit. It monitors as to how the City is doing in regards to various funds and carrying adequate balances in those funds to meet City policies. Finance Director Bill Scott presented the Fund Balance report to Council and discussed various funds including the General Fund, Health Fund, Self Insurance Fund, Enterprise Funds and the Park Fund.

FERGUSON GROUP

City Manager John Phillips stated to Council that discussions were held earlier today with staff and Trent Lehman and Bob Schmidt of the Ferguson Group. City Manager Phillips then inquired upon Mr. Lehman and Mr. Schmidt to update Council on the outlook for the coming year, the opportunities and needs, and the environment in Washington for possible assistance.

Mr. Lehman discussed the stimulus bill that came out earlier this year and noted the availability of funding that went for various programs that was provided in the $787 billion dollar American Recovery and Reinvestment Act.

Mr. Lehman indicated that this has been a busy year and Congress did not finish work on the Fiscal Year 2009 bills until February of this year. Mr. Lehman discussed the process from last year in regards to narrowing down the priorities for the City for the projects that would have the best opportunities to receive federal funding. Mr. Lehman noted that there had been seven (7) appropriation requests and one (1) Water Resource Development Act request. Mr. Lehman noted the projects that the Ferguson Group worked on last year, which included; City Wide Wastewater Storm Management Program, Sunset Marina improvements, Mill Creek–South Slough project, Rock Island-Davenport, Iowa joint request for the RiverVision Water Taxi project, MABAS and Law Enforcement Technology requests and energy generators for the Fire station. Mr. Lehman indicated that of those seven (7) requests, and one (1) Water Resource Development Act request, three (3) of the projects had money included, which were $482,000.00 for the Mill Creek-South Slough project; $500,000.00 for the Sunset Marina project; and $150,000.00 was secured for fingerprinting and firearms training for Police.

Mr. Lehman acknowledged that there was a request for the Water Resource Development Act. Mr. Lehman noted that Congress is supposed to be reauthorizing this bill in two (2) years. Mr. Lehman commented that Congress has not gotten to it yet. Mr. Lehman added that the Fiscal Year ended on September 30^th and they are operating on a Continuum Resolution, which is operating until the end of October of this year.

Mr. Schmidt updated Council on the status of Fiscal Year 2010 appropriation bills. Mr. Schmidt stated that the new federal Fiscal Year 2010 began on October 1^st. Mr. Schmidt indicated that the House has passed all 12 of the annual appropriation bills. However, the Senate had only approved four (4) bills before they recessed in August. It was noted that three (3) more bills have been approved since Labor Day. Mr. Schmidt added that Congress has completed work on only one (1) of the 12 annual appropriation bills, which a bill was funding the Legislative Branch that the President signed on October 1^st.

Mr. Schmidt stated that the remainder of the bills are in various stages. It was noted that the House has passed some, and the House and Senate has passed some bills. Mr. Schmidt indicated that he expects that some bills will get passed individually and sent to the President before the end of this month but possibly not all of them.

Mr. Lehman discussed some opportunities that are left before the end of the year that include; the Water Resource Development Act for the Long Term Control Plan and the Highway Bill Reauthorization. Mr. Lehman indicated that the Ferguson Group has two (2) projects submitted firmly to the House for consideration, which include roughly $10 million dollars for the Rock Island Parkway project and approximately $7 million dollars for the IL92 Corridor project on the Highway Bill Reauthorization. It was noted that Mr. Lehman was doubtful that it will get done this year.

Mr. Lehman and Mr. Schmidt also discussed the possibility of another stimulus bill relating to tax credits to businesses.

Council discussed the Water Resource Development Act (WRDA) Bill and the IEPA and Revolving Loan Fund as it relates to what is being done at the state level concerning various projects.

Mr. Lehman also discussed a number of projects that staff had discussed at the meeting earlier today. Various projects included; Martin Luther King Center, violence prevention, broadband connection, fire grants, 800 megahertz radio operation, 25^th Avenue resurfacing, Bikeways Plan, Riverfront Park water taxi, workforce development, Columbia Park and Park programs.

Mr. Phillips stated that between the efforts of the appropriations, the capital bill and the stimulus bill, the City is doing pretty good this year in trying to obtain as much federal and state assistance as possible to further the City’s priorities.

EXECUTIVE SESSION

A motion was made by Alderman Jones and seconded by Alderwoman Murphy to recess to Executive Session on matters of Litigation. The motion carried on a roll call vote. Those voting Aye being, Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was recessed at 6:10 p.m.

Mayor Pauley reconvened the regular meeting at 6:15 p.m.

ADJOURNMENT

A motion made by Alderman Brooks and seconded by Alderman Foley to adjourn the meeting carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was adjourned at 6:16 p. m.

____________________________

Aleisha L. Patchin, City Clerk

Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, Stephen L. Tollenaer, Jason W. Jones, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present. Alderman P.J. Foley was absent.

Introductory Proceedings

Mayor Pauley called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Alderman Austin gave the Invocation.

Agenda Item #5

Minutes of the Meeting of October 2, Minutes of the Meeting of October 3 and Minutes of the Meeting of October 5, 2009.

A motion was made by Alderman Austin and seconded by Alderman Conroy to approve the Minutes of the Meeting of October 2, Minutes of the Meeting of October 3 and Minutes of the Meeting of October 5, 2009 as printed. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #6

Update Rock Island by Mayor Pauley.

Mayor Pauley stated that the Rock Island Fitness and Activity Center (RIFAC) located at 4303 24^th Street will become the center for the Park and Recreation Department for both recreation and membership use. It was noted that RIFAC will be undergoing a $3.7 million dollar expansion with construction to be completed in October of 2010. Mayor Pauley stated that there will be a new gymnasium and classroom space. It was noted that this new addition will allow more participants in existing programs as well as expanded recreational opportunities for the community to enjoy. In addition, there will be a new whirlpool annex extending off of the current pool deck.

Mayor Pauley indicated that the addition of the office space will enable all Park and Recreation administrative and recreation management staff to locate in one facility, which will decrease administrative costs and consolidate services. It was noted that the current Park office located at 1320 24^th Street will eventually be converted to a meeting space for community meetings and other classroom and recreational activities.

Mayor Pauley commented that the expansion has been underway for several years and over $1 million dollars has been saved for the planned project. In addition, $2.5 million dollars in bonds were sold, which will be paid back through revenues from programs and activities provided at the facility.

Mayor Pauley stated that there are several items on the Agenda this evening for Council consideration regarding Downtown parking. Mayor Pauley indicated that the first item is a late night towing policy on 2^nd Avenue between 17^th and 18^th Street. It was noted that this would accommodate the restaurants and visitors Downtown. Mayor Pauley stated that currently, parking is prohibited after 10:30 p.m. with tickets issued and cars relocated. It was noted that the recommendation would be to prohibit parking after 11:30 p.m. and begin towing at midnight.

Mayor Pauley stated that the second item addresses long term parking options through the use of a validation system. It was noted that this request is to accommodate visitors that wish to spend more than two (2) hours in the Downtown. Mayor Pauley added that there is a proposal for a validation system to be created that would allow a Downtown business to validate longer term parking, and if a ticket was issued, the validation would void that fine.

Mayor Pauley stated that the Rock Island Library and Augustana College will present Library Frieze Lectures Look at “Overlooked Anniversaries” in which there will be four (4) free public lectures at 2:00 p.m. on each Thursday, beginning October 22^nd through November 12^th in the community room at the library. It was noted that the four (4) free lectures include; October 22^nd- “The Real Mary Wollstonecraft’, October 29^th –“Felix Mendelssohn, Revisited”, November 5^th –‘The Wisdom of Oliver Wendell Holmes, Reconsidered and on November 12^th –“Lord Tennyson’s Reaction to 19^th Century Science.

Agenda Item #7

Proclamation declaring October 18 through October 24, 2009 as National Save For Retirement Week.

Mayor Pauley read the Proclamation declaring October 18 through October 24, 2009 as National Save For Retirement Week.

Risk Manager Patrick Doherty of the Administrative Services Department accepted the Proclamation.

Agenda Item #8

Public Hearing on the Citizen’s Advisory Committee recommendations for Fiscal Year 2010-2011 Community Development Block Grant (CDBG) monies and Gaming Funds.

Mayor Pauley closed the regular meeting at 6:52 p.m. and opened a Public Hearing on the Citizen’s Advisory Committee recommendations for Fiscal Year 2010-2011 Community Development Block Grant (CDBG) monies and Gaming Funds.

Mayor Pauley inquired upon Chairman Kevin Hird of the Citizen’s Advisory Committee to present the committee’s recommendations for allocation of Community Development Block Grant (CDBG) monies and Gaming Funds.

Mr. Hird of 3309 33^rd Avenue Court thanked the Mayor, the members of the committee, City staff and the organizations (that petitioned for the funds) for participating in the process. Mr. Hird stated that the Block Grant funds totaled $1,167,221.00 based on the forecast from the Department of Housing and Urban Development. Mr. Hird commented that the funding level is consistent with last year’s funding level. Mr. Hird noted the Social Service portion of that, which is capped at 15%, is at a funding level that comes to $175,083.00.

Mr. Hird then read the recommendations from the Citizen’s Advisory Committee for the Community Development Block Grant Funds. Various recommendations included; in the area of Neighborhood Activities, $10,532.00 to Project Now Housing, $59,000.00 to Rock Island Economic Growth Corporation’s Housing Programs and $205,000.00 to the City of Rock Island Planning and Redevelopment Division Housing programs. In the area of City Administration in the Community and Economic Development Department $57,662.00 was the recommended allocation. In the area of Social Services, $175,083.00 was allocated to the Martin Luther King Community Center for operating and administrative support.

Mr. Hird then stated that in the area of the Gaming dollars, the City allocated $50,000.00 out of Gaming to assist social service agencies in providing programming within the City. Mr. Hird read the Citizen’s Advisory Committee recommendations for allocation of Gaming Funds. Various recommendations included; $2,500.00 to Alternatives for the Older Adult, $2,500.00 to the American Red Cross of the Quad Cities, $3,000.00 to Boys and Girls Club of the Mississippi Valley, $1,250.00 to Family Resources, $4,250.00 to the Metropolitan Youth Program, $3,500.00 to the Robert Young Center (Douglas Park Place), $1,500.00 to Community Caring Conference, $1,000.00 to Rock Island High School Special Education Department and $4,000.00 to Youth Service Bureau of Rock Island County.

Alderman Austin thanked Mr. Hird and stated that Council appreciated the Citizen’s Advisory Committee’s efforts.

Mayor Pauley thanked Mr. Hird and the committee for doing a good job.

Mayor Pauley inquired as to whether there was anyone that wished to speak on the recommendations from the Citizen’s Advisory Committee.

Ms. Kyle Rick of the Arc of Rock Island County located at 4016 9^th Street stepped forward. Ms. Rick stated that the Arc is seeking funding to support the Music Therapy Program. Ms. Rick indicated that the funding would serve 72 individuals in Rock Island with assistance and activities in music therapy. Ms. Rick stated that she wanted to clarify some miscommunication in regards to whether the Arc could run the program with less money than the total award requested. Ms. Rick stated that the Arc will accept any portion of an award that Council decides to give the organization. Ms. Rick added that any portion would be much appreciated.

Ms. Sheila Guse of 4010 29^th Avenue and a Special Education Teacher for Rock Island High School stepped forward. Ms. Guse thanked the Citizen’s Advisory Committee for the recommendation for the allocation of funds ($1,000.00) and would appreciate Council’s consideration for the request. Ms. Guse stated that this program provides computer training to mostly mentally handicapped students. Ms. Guse offered that this is a worthwhile program. This program will provide the students with the skills to make them more self sufficient in the work place.

Mr. Paul Fessler of 823 41^st Street stepped forward. Mr. Fessler stated that he is the Housing Director at Project Now. It was noted that Project Now is dedicated to bringing services to Rock Island. Mr. Fessler stated that Council’s assistance regarding Project Now’s request will allow Project Now to help new homebuyers, existing homebuyers that need major rehab and others that need minor rehab. Mr. Fessler added that Project Now would appreciate Council support.

Mr. Ken Martin of 1209 26^th Avenue stepped forward. Mr. Martin stated that he represents the Metropolitan Youth Group and appreciates Council’s past support. Mr. Martin stated that their goal is to produce productive citizens for the City of Rock Island. It was noted that the Metropolitan Youth Program has had 25 years of sustainability. Mr. Martin offered that their request was for the amount of $7,000.00 but was recommended for $4,250.00. Mr. Martin stated that $4, 250.00 would be greatly appreciated.

With no other persons present to speak on the Citizen’s Advisory Committee recommendations for Fiscal Year 2010-2011 Community Development Block Grant (CDBG) monies and Gaming Funds, Mayor Pauley closed the Public Hearing and reconvened the regular meeting at 7:10 p.m.

Mayor Pauley stated that the decisions will be made on Monday, October 19, 2009 at the regular Council meeting.

Agenda Item #9

An Ordinance amending Chapter 2, Article VII, Sec. 2-304 of the Code of Ordinances regarding Primary Elections.

It was moved by Alderman Austin, seconded by Alderman Tollenaer to consider, suspend the rules and pass the Ordinance.

Discussion followed with Alderman Austin inquiring upon City Attorney John Konecky to clarify the meaning of the amendment to the Ordinance.

City Attorney Konecky stated that the City Ordinance regarding Primary Elections states that no primary shall be held for any position or office for which no more than two (2) candidates have filed. The State law now maintains that no primary shall be held for any position or office for which no more than four (4) candidates have filed. City Attorney Konecky offered that this brings the City Ordinance in compliance with the State law.

After discussion, the motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #10

A Special Ordinance declaring the current City-owned 1993 IH/Vac-con as surplus and allowing for disposal.

Alderman Conroy moved and Alderwoman Murphy seconded to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #11

A Special Ordinance authorizing the acquisition of property at 1023 3^rd Avenue.

It was moved by Alderman Austin, seconded by Alderwoman Murphy to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #12

A Special Ordinance authorizing acquisition of residential properties located in the City of Rock Island for a total sum of $8,920.00.

Alderman Conroy moved and Alderman Tollenaer seconded to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #13

A Special Ordinance providing for the donation of property at 431 9^th Street and 917 5^th Avenue.

It was moved by Alderwoman Murphy, seconded by Alderman Jones to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #14

A Special Ordinance providing for the donation of property at 920 6^th Street.

Alderman Austin moved and Alderwoman Murphy seconded to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #15

A Special Ordinance reducing the speed zone to 25 mph on 21^st Avenue from 9^th to 11^th Street.

It was moved by Alderman Brooks, seconded by Alderman Conroy to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #16

A Special Ordinance establishing a handicapped parking space at 914 42^nd Avenue.

Alderwoman Murphy moved and Alderman Conroy seconded to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #17

CLAIMS

It was moved by Alderman Austin, seconded by Alderman Tollenaer, to accept the following reports and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

a. Report from the Administrative Services Department regarding payment in the amount of $7,026.25 to Missman Stanley & Associates and payment in the amount of $47,800.00 to Bevans Steel Company for General Liability Claims.

b. Report from the Administrative Services Department regarding payment in the amount of $3,354.00 to Midland Paper for the purchase of copier paper.

c. Report from the Public Works Department regarding payment in the amount of $14,899.42 to General Constructors, Inc. for an emergency repair to the water tower on 14^th Street and 42^nd Avenue. (303)

d. Report from the Public Works Department regarding payment in the amount of $4,618.70 to the Treasurer of the State of Illinois Clean Water Fund for certification fees for expansion of the Sears Hydropower Plant. (318)

e. Report from the Public Works Department regarding payment #3 in the amount of $20,442.01 to Bi-State Masonry for services provided for the 2009 Parking Ramp Renovations project. (320)

f. Report from the Public Works Department regarding payment #1 in the amount of $16,514.00 to Centennial Contractors of the Quad Cities, Inc. for services provided for the 2009 50/50 Sidewalk and Curb Program project. (321)

Agenda Item #18

Claims for the week of October 2 through October 8 in the amount of $648,616.11.

Alderman Conroy moved and Alderman Tollenaer seconded to allow the claims. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #19

Payroll for the weeks of September 21 through October 4 in the amount of $1,205,056.47.

It was moved by Alderman Jones, seconded by Alderman Tollenaer to allow the payroll. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #20

Report from the Administrative Services Department regarding proposals for the annual Employee Holiday Luncheon, recommending the proposal be awarded to At Your Service in the amount of $1,987.50.

It was moved by Alderman Tollenaer, seconded by Alderman Conroy to award the proposal as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #21

Report from the Public Works Department regarding bids for the Water Service/Sewer Lateral Program Mailing, recommending the bid be awarded to Minuteman Press in the amount of $3,021.51.

Alderman Conroy moved and Alderman Jones seconded to award the bid as recommended and authorize payment. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #22

Report from the Administrative Services Department regarding an amendment to the agreement with Google, Inc. for the annual E-mail Threat Prevention services in the amount of $6,282.50.

It was moved by Alderwoman Murphy, seconded by Alderman Conroy to approve the amendment as recommended, authorize payment and authorize the City Manager to execute the contract document. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #23

Report from the Public Works Department regarding an amendment to the agreement with Symbiont for engineering services related to the proposed wet weather treatment system at the Mill Street Wastewater Treatment facility.

Alderman Austin moved and Alderman Jones seconded to approve the amendment at an additional amount not to exceed $175,000.00 as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #24

Report from the Police Department regarding a request from Renaissance Rock Island made through the Traffic Engineering Committee to alter the late night towing policy and allow parking along 2^nd Avenue between 17^th and 18^th Street until 11:30 p.m. and begin towing vehicles at midnight.

It was moved by Alderman Jones, seconded by Alderman Austin to approve the request, approve changes to Special Ordinance NO. 88-2003 and Special Ordinance NO. 033-2005 as recommended in the report and refer to the City Attorney for an Ordinance.

Discussion followed with Alderman Brooks inquiring as to what the altering of the late night towing policy will do.

City Manager Phillips stated that it will prevent the towing that currently occurs after 10:30 p.m.; and it would prohibit parking after 11:30 p.m. and move the towing of vehicles to midnight. Mr. Phillips added that this will be more convenient for the early night visitor and for weekends Downtown.

Downtown Manager Zach Wenthe stepped forward. Mr. Wenthe stated that the change will allow customers of several restaurants and shops that come to the Downtown at an earlier time to enjoy these services without worrying about being towed. Mr. Wenthe added that it is to encourage more early night traffic and to use the available parking. Mr. Wenthe noted that the biggest reason for the towing policy is for late night in the Downtown. Mr. Wenthe commented that this is basically formalizing the policy and making it official.

Alderman Conroy stated that the area is supposed to be designated as a hospitality area. Alderman Conroy added that towing in the Downtown area should end altogether on weekends.

More discussion followed regarding the towing policy as it relates to Downtown late night parking; the issue of why the towing policy was originally implemented and the concern regarding towing times.

Agenda Item #25

Report from the Traffic Engineering Committee regarding a request from Renaissance Rock Island for implementing a parking ticket validation system Downtown that allows participating businesses to pay overtime parking fines for their customers at a reduced rate of $2.00 per ticket.

Alderman Austin moved and Alderman Conroy seconded to authorize staff to work with Renaissance Rock Island to develop a parking ticket validation system as recommended, subject to the parameters as stated in the report.

Discussion followed with Alderman Conroy stating that the cost of this project would be coming out of the General Fund and indicated that he would like to see if TIF money could be used to support this project instead of it coming out of the General Fund.

Council discussed clarification of the motion reading the permit cost.

Mayor Pauley stated that the motion is to authorize staff to work with Renaissance Rock Island to develop a parking ticket validation system. Mayor Pauley added that the amount is irrelevant as this time.

Agenda Item #26

Report from the Traffic Engineering Committee regarding a request to install traffic signage at the intersection of 17^th Street and 23^rd Avenue.

It was moved by Alderman Conroy, seconded by Alderman Jones to approve retaining the current intersection configuration as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #27

Report from the Traffic Engineering Committee regarding a request to convert the existing southbound thru/right-turn lane into a dedicated right-turn lane at the intersection of 17^th Street and 25^th Avenue.

Note: This issue was deferred from the September 21, 2009 Council meeting.

Alderman Austin moved and Alderwoman Murphy seconded to approve the request as recommended, and replace the existing 3-section signal head with a 5-section signal head to provide a left turn signal on southbound 17^th Street and refer to the City Attorney for an Ordinance.

Discussion followed with Alderman Conroy inquiring upon Public Works Director Bob Hawes as to how the new 5-section signal head would work.

Mr. Hawes stated that the current signal light would have to be converted to a 5-section signal head in which there will be a left turn-green arrow and green ball, which will allow people to go straight through, and there will be a protected left turn in which the northbound traffic will be stopped at that time. The green arrow will then go away and people can still go southbound and turn left. Mr. Hawes added that there will not be a protected turn anymore because there will be a green ball for northbound traffic.

Alderman Conroy then inquired as to whether the $1,500.00 cost included the design of the 5-section signal head.

Mr. Hawes stated that the cost included everything.

After more discussion regarding how the new signal would work; the design of a dedicated left-turn only lane and problems as it relates to the current signal system, the motion carried by the following Aye and No vote: those voting Aye being Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, Alderman Brooks, Alderman Conroy and Alderman Tollenaer.

The vote ended in a tie. At this time, Mayor Pauley was called upon to break the tie. Mayor Pauley voted Aye. The item was approved.

Agenda Item #28

Report from the Mayor regarding reappointments to the Human Rights Commission.

It was moved by Alderwoman Murphy, seconded by Alderman Jones to approve the reappointments as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

The reappointments to the Human Rights Commission are as follows:

Patricia Castro, Jim Kerr, Lauren Lofton, Father Michael Schabb, Teresa Jones, Clayton Peterson and David Levin.

Agenda Item #29

Report from the Mayor regarding an appointment to the King Center Board of Directors.

Alderman Austin moved and Alderwoman Murphy seconded to approve the appointment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Mr. Matt Stern was appointed to the King Center Board of Directors.

Agenda Item #30

Report from the City Clerk regarding an Activity Permit application and Sound Amplification Permit for the Respect Is Knowing Campaign to hold a Walk and Rally on Saturday, October 17, 2009 from 10:00 a.m. to 12:00 noon.

It was moved by Alderman Jones, seconded by Alderman Austin to approve the Activity and Sound Amplification permit as recommended.

Discussion followed. Alderman Brooks inquired upon Rev. Melvin Grimes to address Council.

Rev. Grimes of 2601 15^th Street, Moline, IL. stepped forward. Rev. Grimes stated that they have called all clergy together from the Quad Cities to take a stand against the violence that has occurred not only in Rock Island but all over the Quad Cities. Rev. Grimes stated that the Respect Is Knowing event will be a weekend of engagement to rally everyone together to take a community stance Quad City wide against violence.

Alderman Brooks thanked Pastor Grimes and the area churches for organizing the upcoming Respect Is Knowing Campaign event.

Agenda Item #31

Report from the City Clerk regarding a request from Sacred Heart Church for a Sound Amplification permit for a Movie Night and Wiener Roast to be held on Saturday, October 24, 2009 from 6:30 p.m. to 10:00 p.m. at 2810 5^th Avenue.

Alderman Conroy moved and Alderman Jones seconded to approve the Sound Amplification permit as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #32

Items from the City Manager’s Memorandum Packet.

City Manager Phillips brought to Council’s attention information included in the memo packet regarding issues that will be coming up for Council review.

Mr. Phillips noted that the first meeting of the Safer Communities Task Force will be held on Wednesday, October 14, 2009 at 6:30 p.m. at the Martin Luther King Center.

Mr. Phillips indicated that the final site plan for the Riverfront Park was included in the memo packet for Council.

City Manager Phillips stated that a follow-up report is included in the memo packet regarding a question that was raised several weeks ago concerning 24^th Street sidewalks.

Alderman Brooks stated that Council members are invited to the Respect is Knowing Walk and Rally event to be held on Saturday, October 17, 2009.

Alderwoman Murphy reminded everyone to Shop Rock Island. Alderwoman Murphy stated that Theo’s Java Hut is a coffee shop located on 17^th Street between 2^nd and 3^rd Avenue. It was noted that Theo’s is open Monday through Friday at 6:30 a.m. and on Saturday at 8:00 a.m. Theo’s closes on Monday and Tuesday at 7:00 p.m., Wednesday at 8:00 p.m., Thursday at 9:00 p.m. and Friday at 11:00 p.m. Alderwoman Murphy indicated that Theo’s closes on Saturday afternoons at 4:00 p.m., and Theo’s is closed on Sunday unless there is an event Downtown in the District.

Agenda Item #33

Other Business

Timothy Dooling of 832 14½ Street voiced concerns regarding Police issues.

Agenda Item #34

Executive Session on Litigation.

The Executive Session was held prior to the regular meeting.

Agenda Item #35

Recess

A motion was made by Alderwoman Murphy and seconded by Alderman Austin to recess to Monday, October 19, 2009 at 5:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

The meeting was recessed at 7:45 p.m.

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Aleisha L. Patchin, City Clerk