The Rock Island City Council met for Study Session at 5:00 p.m. on Monday, October 6, 2003 in the Personnel Conference Room of Rock Island City Hall. Present were Alderman Dave Conroy, Mayor Pro-tem presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Jr., Daniel Rockwell, Evelyn "Evie" R. White, Ann L. Keefe and Frank J. Forlini, Jr. Mayor Mark W. Schwiebert was absent. Staff present included City Manager John C. Phillips, Public Works Director Bob Hawes, Fire Chief Jerry Shirk, Finance Director Bill Scott, Information Services Director Claire Dubuisson, and Public Works Assistant Tim Ridder.
A motion made by Alderman White and seconded by Alderman Rockwell to recess to Executive Session on matters of Personnel. Litigation and Property Acquisition CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None. The meeting was recessed at 5:10 p.m.
Mayor Pro-tem Conroy reconvened the regular meeting at 6:25 p.m. A motion made by Alderman Rockwell and seconded by Alderman White to adjourn the meeting CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None. The meeting was adjourned at 6:25 p.m.
______________________________
Jeanne F. Paggen, City Clerk
The Rock Island City Council met in regular session at 6:45 p.m. on Monday, October 6, 2003 in the Council Chambers of Rock Island City Hall. Present were Alderman Dave Conroy, Mayor Pro-tem presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Jr., Daniel Rockwell, Evelyn "Evie" R. White, Ann L. Keefe and Frank J. Forlini, Jr. Mayor Mark W. Schwiebert was absent.
Mayor Pro-tem Conroy called the meeting to order and led in the Pledge of Allegiance to the Flag of the United States of America. Alderman Forlini gave the Invocation. A motion made by Alderman Keefe and seconded by Alderman White to approve the Minutes of the meeting of September 22 as printed CARRIED on a Voice vote.
Agenda Item #6
Mayor Pro-tem Conroy called attention to a proclamation declaring the official times for Trick or Treat in Rock Island as October 31 from 5:00 p.m. to 8:00 p.m.
Agenda Item #7
Mayor Pro-tem Conroy called attention to a proclamation declaring the month of October as National Breast Cancer Awareness Month.
Agenda Item #8a
The City Clerk read a statement from the City Attorney in the amount of $4,212.00 for legal services during the month of September.
Agenda Item #8b
The City Clerk read a report from the Personnel Department recommending payment to Art Pohl in the amount of $640.78 for vehicle damage.
Agenda Item #8c
The City Clerk read a report from General Administration recommending payment to Lyle Sumek Associates in the amount of $9,661.06 for work related to the Goal Setting Sessions.
Agenda Item #8d
The City Clerk read a report from the Finance Department recommending payment to R. V. Norene and Associates in the amount of $11,284.92 for financial advisory services in connection with the sale of General Obligation Bonds in September.
Agenda Item #8e
The City Clerk read a report from the Public Works Department recommending payment to Abonmarche Consultants in the amount of $6,500.00 for additional electrical work on the Sunset Marina Master Plan.
Agenda Item #8f
The City Clerk read a report from the Public Works Department recommending payment to Frank Peeters Sod Company in the amount of $2,696.00 for the 2003 Sod and Tree Program.
Agenda Item #8g
The City Clerk read a report from the Public Works Department recommending payment to Frye Builders in the amount of $16,762.90 for the Great River Plaza Renovations.
Agenda Item #8h
The City Clerk read a report from the Public Works Department recommending payment to Andrews Carpentry & Construction in the amount of $23,798.50 for the 2003 Ditch Cleaning Project.
Agenda Item #8i
The City Clerk read a report from the Public Works Department recommending payment to Kelly Construction in the amount of $33,177.50 for the 2003 Catch Basin Rebuild Program.
Agenda Item #8j
The City Clerk read a report from the Public Works Department recommending payment to Phoenix Corporation in the amount of $46,879.98 for the Great River Plaza Renovations.
Agenda Items #8k
The City Clerk read a report from the Public Works Department recommending payment to Kelly Construction in the amount of $25,580.00 for the 2003 50/50 Sidewalk and Curb Program.
Agenda Item #8l
The City Clerk read a report from the Public Works Department recommending payment to Missman Stanley & Associates in the amount of $2,505.50 for consulting services.
Alderman Keefe, referring to Item #8c, asked if this was the only payment to be made to Lyle Sumek, and also asked if the work product has been received. Mr. Phillips responded that this is not the full payment, and the remainder will be paid when the work product is received. He noted that he has received a draft for his review. He also stated that his hourly rate is the same as in other years, and he has verified the time he spent. Alderman Conroy added that some of the Council members utilized more than the half hour allocated to them, and this added to the cost also. Alderman Bauersfeld stated that he felt it was well worth the expense for these sessions. He stated that the sessions provide a large benefit for Council, staff and others.
Following discussion, a motion made by Alderman Forlini and seconded by Alderman White to accept the reports and authorize payments as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda item #9
SEPTEMBER
19 THRU OCTOBER 2
The City Clerk read the claims for the weeks of September 19 through October 2 in the amount of $2,807,397.56. A motion made by Alderman Forlini and seconded by Alderman Rockwell to allow the claims CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #10
The City Clerk read the payroll for the weeks of September 15 through 28 in the amount of $909,502.57.
|
GENERAL FUND |
$619,260.44 |
|
TIF DISTRICT #1 DOWNTOWN |
2,547.64 |
|
TIF DISTRICT #2 S 11 STREET |
182.92 |
|
TIF DISTRICT #3 N 11 STREET |
182.91 |
|
KING CENTER |
3,177.08 |
|
FEDERAL COPS GRANT |
4,138.45 |
|
COMMUNITY DEV. BLOCK GRANT |
20,495.59 |
|
LIBRARY |
40,732.11 |
|
ELDERLY SERVICES CONTRIBUTION |
574.61 |
|
CAPITAL IMPROVEMENTS |
7,243.25 |
|
WATER |
52,594.73 |
|
SEWER |
37,951.63 |
|
COMMUNITY/ECONOMIC DEV. |
5,776.73 |
|
BRIDGE |
90.09 |
|
SUNSET MARINA |
8,340.65 |
|
PARK AND RECREATION |
69,522.74 |
|
EQUIPMENT MAINTENANCE |
24,881.69 |
|
SELF INSURANCE |
1,905.96 |
|
EMPLOYEE HEALTH INSURANCE |
972.73 |
|
MLK ACTIVITY FUND |
5,508.10 |
|
DRUG PREVENTION |
3,422.52 |
|
TOTAL |
$909,502.57 |
A motion made by Alderman Rockwell and seconded by Alderman Forlini to allow the payroll CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #11
The City Clerk read a report from the Public Works Department regarding the state bid for the purchase of Liquid Calcium Chloride, recommending approval of city participation in the state bid through SILCACO LTD at the unit price of 0.42 per gallon. A motion made by Alderman White and seconded by Alderman Forlini to approve city participation in the bid and authorize purchase as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #12
RICK’S
TOWING/ONE YEAR EXTENSION
The City Clerk read a report from the Police Department regarding a one-year extension of the towing contract with Rick’s Towing at the prices quoted in the present contract. A motion made by Alderman Forlini and seconded by Alderman White to approve the contract extension and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #13
The City Clerk read a report from the Community and Economic Development Department regarding a contract for engineering services for the 2003/2004 Demolition Program, recommending approval of the contract with Raymond Professional Group. A motion made by Alderman White and seconded by Alderman Rockwell to authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #14
The City Clerk read a report from the Community and Economic Development Department regarding a final contract with Hargreaves Associates for the Riverfront Design Strategy, recommending that Council accept the Riverfront Design Strategy Scope of Services and authorize staff to proceed as outlined. Alderman Rockwell asked Greg Champagne to review the expenses and specify where the money is coming from. Mr. Champagne noted that the project cost of $200,000 is being shared. The Riverfront Development Authority is paying $50,000; the City of Rock Island is paying $25,000; DARI is paying $50,000; and the City of Davenport is paying $75,000. Alderman White asked if the hourly fee of $275 is locked in for next year, noting that their contract is good for this calendar year. Mr. Champagne stated that they will not be purchasing any additional services without approval of the City Council, so if wages are increased for 2004, this will be brought back to Council for approval or rejection at that time. A motion made by Alderman Rockwell and seconded by Alderman Bauersfeld to accept the contract and authorize staff to proceed as outlined CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #15
The City Clerk read a report from the Community and Economic Development Department regarding a commitment from City Council in the amount of $10,010.00 for the Project Facelift Program at 1803 43rd Street. A motion made by Alderman Keefe and seconded by Alderman White to commit $10,010.00 as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #16
The City Clerk read a report from the Traffic Engineering Committee regarding a request from J. Thomas McKinney, Principal at Audubon School, to change the current “No Parking” signs for northbound traffic on 26th Street to “No Parking, Standing or Stopping” from 8:00 a.m. to 4:00 p.m. Alderman White noted that there are no street signs designating the street on the corner of 17th Avenue and 26th Street.
A motion made by Alderman White and seconded by Alderman Bauersfeld to approve the request and refer to the City Attorney for an Ordinance as recommended CARRIED on a Voice vote.
Agenda Item #17
2016 9
STREET/HANDICAPPED PARKING REMOVED
The City Clerk read a report from the Traffic Engineering Committee regarding a request from the current resident at 2016 9th Street to remove the Handicapped Parking space in front of the residence. A motion made by Alderman White and seconded by Alderman Rockwell to approve the request and refer to the City Attorney for an Ordinance as recommended CARRIED on a Voice vote.
Agenda Item #18
The City Clerk read a report form the City Clerk requesting Council approval for the Public Hearing date of October 27 for a waiver of the signature requirement for the liquor license at 5103 11th Street. Alderman Bauersfeld asked if this public hearing could be pushed ahead of that date. The City Clerk explained that the letters are sent out after the date for the public hearing is approved, which means that they will go out this week. They have to be received at least two weeks prior to the public hearing, which determines the date for the hearing to be October 27. Robert Ship, representing the Eagles Club, 2519 4th Street, Moline, spoke to Council. He noted that he understands the requirements and they are looking forward to moving from 3030 7th Avenue to this building. He indicated that they would not be occupying the entire building right away, but they plan to expand the use later. Following discussion, a motion made by Alderman White and seconded by Alderman Bauersfeld to approve October 27 for the public hearing CARRIED on a Voice vote.
Agenda Item #19
BLOCK
PARTY/STREET CLOSING
The City Clerk read a report from the City Clerk regarding an application to close of 39th Street between 22nd and 23rd Avenues on October 18 from 5:00 p.m. to Midnight for a block party. A motion made by Alderman Bauersfeld and seconded by Alderman White to approve the street closing CARRIED on a Voice vote.
City Manager John Phillips called attention to the information regarding two special meetings of the City Council. The first one is at The Mark on October 21 at 5:00 p.m. This will be a meeting with the Moline City Council to review the status of the Regional Services Study. The second meeting will be October 30 at 5:30 p.m. at the Arsenal for a status report of the area bridges. Also in attendance at this meeting will be city council members from the other area cities, along with members of both Rock Island County and Scott County Boards.
OTHER
BUSINESS
William Jackson, 1922 24th Street, Rock Island, spoke to Council regarding a new radio station he was trying to start. He noted that CED did not make him aware that he would qualify for CDBG funds when he was there earlier this year. He stated that he received a permit to construct this in Rock Island in April, and requested that Council waive the deadline for applicants for the CDBG funding.
Council members discussed this, and Community and Economic Development Department Director Greg Champagne responded to their questions. He noted that the CAC has already held two meetings, and also that there were a number of organizations that work very hard to get their application in by the deadline. He suggested that opening up the deadline would not be fair to these people/organizations, and the deadline would have to be opened for everyone else at the same time. He noted that there is only a limited amount of money available. He stated that the notice regarding the applications deadlines is posted in the newspapers and on television news broadcasts. Staff also contacts organizations that have applied the previous year, whether or not they received funding.
Mr. Champagne stated that he would be speaking with Mr. Jackson about some of the other programs that are available to him. Alderman Brooks also gave Mr. Jackson a business card and indicated that he would also like to speak to him about the project. Mayor Pro-tem Conroy added that Council would not be able to add this to the agenda at this meeting for a formal vote, which would delay the date even more.
RECESS
A motion made by Alderman White and seconded by Alderman Forlini to recess to Monday, October 13 at 5:00 p.m. CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None. The meeting was recessed at 7:15 p.m.
_______________________________
Jeanne F. Paggen, City Clerk