The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy, and Charles O. Austin III. Also present were City Manager John Phillips, Assistant Fire Department Chief Jim Fobert, Loaned Executive Bruce Pieper for United Way, Finance Director Bill Scott, Sarah Bohnsack and Angela Burch of McGladrey & Pullen, Public Works Director Bob Hawes and Assistant to the Public Works Director Tim Ridder and Chief Building Inspector Tom Ayers. Alderman Terry M.A. Brooks I. and Alderman David Conroy were absent.
UNITED WAY KICK-OFF
City Manager John Phillips inquired upon Assistant Fire Chief Jim Fobert to update the Council on this year’s annual United Way Kick-Off campaign. Assistant Fire Chief Fobert commented that the pledge pamphlets (cards) that were distributed to Council would need to be returned to Personnel, and also noted that donating to the United Way is a worthwhile cause. Assistant Fire Chief Fobert also mentioned that on behalf of the City, there would be a cook- out for United Way on Friday October 12, 2007, and all proceeds would be going to the United Way. Assistant Fire Chief Fobert then inquired upon Bruce Pieper, Loaned Executive for United Way to explain this year’s focus from United Way.
Mr. Pieper explained that this year United Way is focusing on the Community to inspire young people to be ready for school, ready to graduate and ready to work. Mr. Pieper also noted that one (1) in three (3) children in Rock Island County and one (1) in five (5) children in Scott County under the age of five (5) are living in poverty. Mr. Pieper stated that these children start kindergarten one to two years behind in language and other skills that are important to succeed in school. Mr. Pieper then noted that this is the reason that United Way is working with various agencies, area schools, unions and others to focus on helping children to succeed. Mr. Pieper stated that he was at the meeting to inquire upon Council and the City to be an inspiration to help United Way raise the resources to give the children the start they need for a lifetime of success.
Mr. Pieper concluded that a gift to United Way at any level shows that everyone in the community is committed to building a more healthy and vital community.
AUDITOR’S COMPREHENSIVE ANNUAL FINANCIAL
REPORT
City Manager John Phillips inquired upon Finance Director Bill Scott to introduce the City’s Auditors. Mr. Scott introduced Angela Burch and Sarah Bohnsack from McGladrey and Pullen. Ms. Burch explained there are three different types of Audits that were done for the City regarding the Comprehensive Annual Financial Report for year ended on March 31, 2007, which included an audit of the Financial Statements, a Government Auditing Standard, and the Federal Financial Audit. Ms. Bohnsack and Ms. Burch also discussed the details of each audit.
The main focus of the discussion was the Enterprise Funds. Ms. Bohnsack noted that the City has six business type activities including: Waterworks, Wastewater Treatment, Park and Recreation, Stormwater, Sunset Marina and Housing and Community Development Loan. Ms. Bohnsack commented that of the six business type activities, Wastewater Treatment and Sunset Marina were the only two that were self-supportive in the current year. Ms. Bohnsack commented that Parks and Recreation was supported by property taxes. Ms. Burch noted that the remaining activities were partially supported by investment earnings, transfers and miscellaneous revenues. Ms. Bohnsack acknowledged that four of the six business type activities, Waterworks, Wastewater, Sunset Marina and Stormwater reported negative unrestricted assets at the fund level as of March 31, 2007.
Ms. Burch explained various questions from Council regarding the business type activities and operating and capital costs including depreciation and debt service. The auditors concluded that the City consider if the fees and charges of the activities are appropriate in order to recover the net cost of the service. Ms. Burch also noted that the auditors appreciated the Finance Department’s efforts throughout the audit process.
GREEN TEAM AND ENVIRONMENTAL MANAGEMENT SYSTEMS
City Manager John Phillips inquired upon Public Works Director Bob Hawes to update the Council on the newly appointed Green Team and the Environmental Management Systems. Mr. Hawes noted that the self selected Green Team is very enthusiastic in regards to the work they have accomplished in such a short period of time as well as the work they lies ahead for them.
Mr. Hawes distributed handouts regarding the Green Team and Environmental Management Systems. Mr. Hawes then discussed various environmental accomplishments that the Green Team has cataloged to date. Various accomplishments include: Traffic and signal lights that have been replaced with LED bulbs; methane gas produced at the Mill Street Sewage Treatment plant is captured and used for heating; the completion of several brownfield redevelopments, the reduction of road salt used in the winter through timely anti-icing compound applications; most of the City’s sewage treatment sludge disposal is accomplished by agricultural land application instead of landfilling, and the City offers a free recycling drop-off center as well as starting a subscription curbside recycling program. Mr. Hawes also noted that the City is implementing an ISO 14000 based Environmental Management System as well as purchasing and expanding the Sears Powerhouse. Mr. Hawes commented that once the expanded plant comes on-line, about two-thirds of the City’s electricity needs will be supplied by hydropower.
Mr. Hawes acknowledged that the Green Team has developed a draft Environmental Impact Policy that will create long-term benefits for the citizens as well as the community.
After more discussion on the ISO14000 and LEED construction, Mr. Hawes stated that the next projects for the Green Team’s agenda would be to develop specific goals, objectives and actions based upon the adopted Environmental Impact Policy and develop employee and public education programs promoting green practices. A few various areas that have been identified would be acquisition of hybrid and/or electric vehicles for the City fleet, eliminate leaf burning, and the expansion of the fleet fueling facilities to accommodate alternate fuels such as compressed gas.
Mr. Hawes then discussed Environmental Management Systems in which overlaps with the Green Team initiatives. In referring to the handout on Environmental Management systems, Mr. Hawes stated that in 2005 the Public Works Department in Rock Island and Moline hired Illinois Waste Management and Research Center to train key staff members over a period of several months on the implementation process for EMS. Mr. Hawes commented that the Wastewater Treatment Operation was chosen first for implementation of EMS. It was also noted that 85% of the implementation process is complete, and the rest of the implementation process is planned for completion during the winter of 2008.
Mr. Hawes concluded with discussing the goals for the EMS program which include: Prevent pollution and minimize waste, develop standard operation procedures designed to mitigate environmental impacts associated with City services and operations, and promote environmental awareness as an operational and organizational priority.
EXECUTIVE
SESSION
A motion was made by Alderwoman Murphy and seconded by Alderman Austin to recess to Executive Session on matters of Property Acquisition. The motion carried on a roll call vote. Those voting Aye being, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was recessed at 6:24 p.m.
ADJOURNMENT
Mayor Schwiebert reconvened the regular meeting at 6:32 p.m. A motion made by Alderman Tollenaer and seconded by Alderman Pauley to adjourn the meeting carried on a roll call vote. Those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none. Alderman Conroy arrived at 6:29 p.m. The meeting was adjourned at 6:33 p. m.
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Aleisha L. Patchin, City Clerk
The Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.
Introductory
Proceedings
Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Ametra Carrol, Director of Douglas Park Place gave the Invocation.
Agenda Item #5
Minutes of the Meetings of September 17, 21 and 22, 2007.
A motion was made by Alderwoman Murphy and seconded by Alderwoman Mejia-Caraballo to approve the Minutes of the Meetings of September 17, 21 and 22, 2007 as written. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #6
Proclamation
declaring October 6, 2007 as American Diabetes Association’s Step out to Fight
Diabetes Day.
Mayor Schwiebert made reference to the Proclamation,
and encouraged citizens to be mindful of the efforts that are being made to
fight Diabetes, which affects more and more Americans every day.
Agenda Item #7
Proclamation
declaring the month of October, 2007 as Crime Prevention Month.
Mayor Schwiebert inquired upon Captain Scott Harris
from the Rock Island Police Department to step forward as he read the
Proclamation declaring the month of October,
2007 as Crime Prevention Month. Captain Harris thanked the Mayor for the
Proclamation, and stated that the Community Caring Conference will be hosting a
Heroes Award Banquet on Thursday October 18, 2007 beginning at 6:00 p.m. at the
Milan Community Center. Captain Harris also commented that the purpose for the
awards banquet is to honor heroes in the community including law enforcement,
individuals and organizations. Captain Harris noted that nominations are still
being taken and citizens may call the Community Caring Conference at 786-0345
for more information.
Agenda Item #8
Proclamation declaring the month of October, 2007
as Domestic Violence Awareness Month.
Mayor
Schwiebert inquired upon Ms. Elsa Barron, a domestic violence counselor and
legal advocate to step forward as he read the Proclamation declaring the month of October, 2007 as Domestic Violence
Awareness Month. Ms. Barron thanked the Mayor. Ms. Barron indicated that many
activities were planned for the month of October, one of which is flowers at
the River which will be held on Wednesday October 3, 2007 at Butterworth Parkway
for anyone that has passed due to domestic violence.
Agenda Item #9
A Special
Ordinance granting a Special Use Permit to Stephanie Dieudonne to operate a
wedding consulting business at 1408 40th Street.
A motion was made by Alderman Austin and seconded by Alderwoman Murphy to consider, suspend the rules and pass the Ordinance granting a Special Use Permit to Stephanie Dieudonne to operate a wedding consulting business at 1408 40th Street. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #10
A Special Ordinance Amending Paragraph (b) of Sec.
3-9(b) of Chapter 3 of the Code of Ordinances regarding Liquor License options
for outdoor events.
It was moved by Alderman Austin, seconded by Alderman Tollenaer, to consider, suspend the rules, and pass the Ordinance Amending Paragraph (b) of Sec. 3-9(b) of Chapter 3 of the Code of Ordinances regarding Liquor License options for outdoor events. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #11
A Special
Ordinance Amending Special Ordinance No. 068-2007 by deleting Section One and
inserting that the parking area on both sides of 23rd Street between
5th and 6th Avenues be a Type B residential permit
parking only area.
Alderwoman Mejia-Caraballo moved and Alderman Conroy seconded to consider, suspend the rules and pass the Ordinance Amending Special Ordinance No. 068-2007 by deleting Section One and inserting that the parking area on both sides of 23rd Street between 5th and 6th Avenues be a Type B residential permit parking only area. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda
Item #12
A Special
Ordinance Amending Special Ordinance No. 069-2007 by deleting Section One and
inserting that the parking area on the west side of 46th Street from
7th to 8th Avenues be a Type A residential permit parking
only area.
It was moved by Alderwoman Murphy, seconded by Alderman Austin, to consider, suspend the rules, and pass the Ordinance Amending Special Ordinance No. 069-2007 by deleting Section One and inserting that the parking area on the west side of 46th Street from 7th to 8th Avenues be a Type A residential permit parking only area. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #13
Resolution
regarding the re-designation of the Interstate 280 Bridge as the Sergeant John
F. Baker, Jr. Bridge.
Alderman Pauley moved and Alderman Conroy seconded to adopt the
Resolution as recommended.
Mayor Schwiebert stated that Sergeant Baker who during the Vietnam War
served this country in such a valorous manner that he was afforded the nation’s
highest military honor, which is the Congressional Medal of Honor.
Mr. Joe Murphy, a member of the Vietnam Veterans of America Quad City
Chapter 299 (based in Rock Island) stepped forward. Mr. Murphy thanked the
Mayor and the City of Rock Island for the opportunity to take leadership and
bring long overdue recognition to a true American hero and native Quad Citian.
Mr. Bill Albracht, President of the Vietnam Veterans of America Quad City
Chapter 299 stepped forward and read an endorsement from the President of the United
States regarding Sergeant John F. Baker’s selfless actions of heroism on November
5, 1966 during the Vietnam War. Mr.
Albracht then inquired upon the Mayor and City Council to endorse the
Resolution.
Mayor Schwiebert stated that it is the intention to adopt the
Resolution tonight. It will be taken before the other City Councils and County
Boards in the area. The Resolution will then be directed along with the others to
our legislature with the recommendation that they act on this; and urge the
Illinois Department of Transportation into naming the bridge, the Sergeant John
F. Baker Jr. Bridge.
Alderman Austin stated that in Peoria, each of its bridges is not known
by the route (like I-74), but by the name of the person it honors. It is
Alderman Austin’s hope that the bridge will be referred to as the Baker Bridge
rather than the 280 Bridge.
After comments, the motion reads as follows: The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda
Item #14
CLAIMS
It was moved by Alderman Austin seconded by Alderman Conroy, to accept the following report and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
a. Report from the Personnel Department regarding payment in the amount of $1,119.47 to Kathleen Lewellen for General Liability Claim.
Agenda Item #15
Claims for the weeks of September 14 through September 27 in
the amount of $1,234,289.40.
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Alderman Conroy moved and Alderwoman Mejia-Caraballo seconded to allow the claims. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #16
Payroll for the weeks of September 10 through September 23
in the amount of $1,110,952.13.
It was moved by Alderman Conroy, seconded by Alderwoman Murphy to allow the payroll. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #17
Report from the
Police Department regarding the purchase of a LG brand 52” LCD HDTV from
Zeglin’s TV in the amount of $3,699.00.
Alderman Pauley moved and Alderwoman Murphy seconded to approve the purchase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #18
Report from the
Information Technology Services Department regarding a service contract with
Postini Inc. for Email Threat Prevention, recommending payment in the amount of
$5.960.00 for the first year annual maintenance and startup fees.
It was moved by Alderman Austin, seconded by Alderwoman Murphy to approve the contract, authorize payment as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #19
Report from the
Police Department regarding a one year renewal contract expiring December 31,
2008 with Quad City Towing Inc. for towing services at the prices quoted in the
existing contract.
Alderwoman Mejia-Caraballo moved and Alderman Austin seconded to approve the contract as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #20
Report from the
Public Works Department regarding an Adopt A Highway contract with the
Intermediate Academy to adopt 7th Avenue from 20th to 24th
Street, 6th Avenue from 20th to 24th Street,
20th Street from 6th to 7th Avenues, 22nd
Street from 6th to 7th Avenues, 23rd Street
from 6th to 7th Avenues, and 24th Street from
6th to 7th Avenues.
It was moved by Alderwoman Murphy, seconded by Alderman Austin to approve the contract as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #21
Report from the
Public Works Department regarding an Adopt A Highway contract with Rock Island
County Court Services to adopt 25th Street from 9th to 18th
Avenues.
Alderwoman Murphy moved and Alderman Tollenaer
seconded to approve the contract as
recommended, and authorize the City Manager to execute the contract documents. The
motion carried by the following Aye and No vote: those voting Aye being
Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer,
Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those
voting No, none.
Agenda Item #22
Report from the
Community and Economic Development Department regarding a request from Kristi
Ullrick to apply for a Special Use Permit to operate a massage therapy business
at 3721 11th Street.
Alderman Conroy moved and Alderman Brooks seconded
to allow for the application of the Special Use Permit as recommended. The
motion carried by the following Aye and No vote: those voting Aye being
Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer,
Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those
voting No, none.
Agenda Item #23
Report from the
Community and Economic Development Department regarding a request from Cassey
Attebery to apply for a Special Use Permit to operate an indoor and outdoor
baseball practice area with batting cages at 730 West 13th Street.
It was moved by Alderman Pauley, seconded by Alderman
Conroy to allow for the application of the Special Use Permit as recommended. The
motion carried by the following Aye and No vote: those voting Aye being
Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer,
Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those
voting No, none.
Agenda Item #24
Report from the City Clerk
regarding a list and Resolution for the scheduled release of Executive Session
Minutes.
Alderwoman Murphy moved and Alderman Tollenaer
seconded to approve the full release of the listed Executive Session Minutes as
recommended, and adopt the Resolution. The motion carried by the following Aye
and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman
Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and
Alderman Austin; those voting No, none.
Agenda Item #25
Report from the
City Clerk regarding a request to close off 14½ Street between 10th
Avenue and 9th Avenue on Friday, October 5, 2007 from 5:00 p.m. to
8:00 p.m. and on Saturday October 6, 2007 from 9:00 a.m. to 8:00 p.m. for a
Block Party.
It was moved by Alderman Tollenaer, seconded by
Alderwoman Mejia-Caraballo to approve the request as recommended. The
motion carried by the following Aye and No vote: those voting Aye being
Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer,
Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those
voting No, none.
Agenda Item #26
Report from the
City Clerk regarding a request to close off 20½ Avenue between 17th
Street and 21st Street on Wednesday, October 31, 2007 from 4:30 p.m.
to 8:30 p.m. for a haunted house for trick-or-treaters.
Alderman Tollenaer moved and Alderwoman Murphy
seconded to approve the request as recommended. The motion carried by the
following Aye and No vote: those voting Aye being Alderman Brooks, Alderman
Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo,
Alderwoman Murphy, and Alderman Austin; those voting No, none.
Agenda Item #27
Items from the City Manager’s
Memorandum Packet.
City Manager John Phillips brought to the Council’s attention a report
from the memo packet regarding the results of the Citizen Advisory Committee’s
recommendations on allocations of the Gaming Funds for Social Services, and
recommendations on the Community Block Grant funding. Mr. Phillips noted that
the CAC will be making a report to Council on October 15, 2007, and it will be
scheduled for the Agenda on October 22, 2007.
Mayor Schwiebert inquired as to whether everyone was given notice of the
round of applications, noting that some agencies did not resubmit their
applications. Mayor Schwiebert also inquired if the process had changed.
Planning and Redevelopment Administrator Alan Carmen stepped forward and
stated that almost 80 organizations including those that had received money
and/or filed before were notified. Mr. Carmen also commented that there may
have been some internal issues with some of the applicants that did not result
in applications being filed on time.
Alderwoman Murphy commented that she would like to recognize Ametra
Carrol for all of her hard work in starting the Douglas Park Place facility.
Alderwoman Murphy noted that Ms. Carrol is an inspiration to many people coming
out of Rehab.
Agenda Item #28
Other Business
None
Agenda Item #29
Executive Session on
matters of Property Acquisition
The Executive Session was held
prior to the meeting.
Agenda Item #30
Recess
A motion was made by Alderwoman Murphy and seconded by Alderman Austin to recess to Monday, October 8, 2007 at 5:00 pm. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.
The meeting was recessed at 7:12 p.m.
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Aleisha L. Patchin, City Clerk
