The Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall.  Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David A. Conroy, Dennis E. Pauley, Daniel Rockwell, Margie Mejia-Caraballo, Joy Murphy, and Charles O. Austin III.

 

            Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America.  Alderman Conroy gave the Invocation.  A motion was made by Alderman Brooks, seconded by Alderman Conroy, to approve the minutes of the meeting of September 11, 2006 as amended.  The motion CARRIED on a voice vote; Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin all voted Aye; those voting No, none.

 

Agenda Item #6

United Way presentation

 

            Bob Graff, Fire Department, thanked the City for its past support of the United Way.  The City campaign will be starting next week, with a United Way luncheon to be held on Tuesday, September 26th.  Bruce Piper, United Way, noted they had a great campaign last year; and they are looking forward to this year’s campaign.  This year’s theme is “the power of one”, and they will be using the starfish story in their campaign.  He added that all area gifts stay in the community.

 

Agenda Item #7

Presentation of awards to the winners of the Labor Day Parade

 

            Grace Shirk announced the winners of the 22nd Annual Labor Day Parade, noting there were 150 entries this year.  She offered a special thank you to the Police Department, the Senior Police Volunteer Patrol, Kai Swanson and Patrick Adamson, who served as parade announcers, the Labor Day Parade Advisory Board, the many volunteers, Mary Chappell, and Art Milton.  This year’s theme was “We Are Family”.  Citizens’ Choice Award winners included:  Quad City Arts Festival of Trees, Mel Foster Company, Vietnam Veterans of America Post 299, Jordan Catholic School, Rock Island Horticulture Club, and First Baptist Church of Rock Island.  City Council Award winners were:  Sisters Hair Salon, Elite Tumbling and Cheer, Southpark Presbyterian Church, St. Paul’s Lutheran Church and School, Moline, Rock Island Country Market, Quad City Paws, and Horace Mann School.  Rock Island Housing Authority won the Parade Committee’s Choice Award and Denkmann School won the Marshall’s Choice Award for the best theme-related entry.  The Mayor’s Cup went to the Red Hat Society. 

 

Agenda Item #8

Proclamation declaring the week of September 25 through September 30 as “Dollar Wise” Week

 

            Mayor Schwiebert read a proclamation declaring September 25 – 30 as “Dollar Wise” Week.  Lisa Ahern, representing the QC DollarWi$e Partnership, and Nancy Hanna, representing Knowledge Through Neighbors, were present to accept the proclamation.  Ms. Ahern provided an overview of the DollarWise Partnership and thanked the City for its commitment to financial education.  She reviewed the event schedule, noting there are two activities that will take place in Rock Island; September 26th at the Rock Island Housing Authority there will be a First Time Homebuyer and Financial Literacy class and September 28th at Broadway Presbyterian Church there will be a Financial Fitness class.  

 

 

 

Agenda Item #9

Proclamation declaring the week of September 17 through September 23 as US Constitution Week

 

Mayor Schwiebert called the Council’s attention to the proclamation declaring September 17 – September 23, 2006 as US Constitution Week.

 

Agenda Item #10

Proclamation declaring the week of September 23 through September 30 as a Week of Prayer and Repentance

 

            Mayor Schwiebert called the Council’s attention to the proclamation declaring September 23 – 30, 2006 as a Week of Prayer and Repentance.

 

Agenda Item #11

Resolution declaring Official Intent to reimburse certain capital expenditures from the proceeds of future debt issues regarding the Spring Hill Estate special assessment improvement project.

 

Alderman Conroy questioned the expenditure of $957,700, stating he thought the project was expected to cost much more.  City Manager Phillips responded that the City can borrow whatever amount it needs to in order to cover the costs.  It was then moved by Alderman Conroy, seconded by Alderman Pauley, to adopt the resolution as recommended.  The motion CARRIED on the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #12

CLAIMS

 

Following a brief discussion, a motion was made by Alderman Austin, seconded by Alderwoman Murphy, to accept the following reports and authorize payments as recommended.  The motion CARRIED with the following voting Aye: Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

a.       Report from Public Works Department regarding payment in the amount of $78,417.00 to C.H. Langman & Son Inc. for 2006 Sanitary Manhole Program.

 

b.      Report from Personnel Department regarding payment in the amount of $46,707.31 to Crawford and Company for workers’ compensation claim for Jeff Collins.

 

Agenda Item #13

Claims for the week of September 8 through September 14 in the amount of  $1,011,071.83

 

            It was moved by Alderman Conroy, seconded by Alderwoman Murphy, to allow the claims for the week of September 8 through September 14, 2006 in the amount of $1,011,071.83.  The motion CARRIED on the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.   

 

Agenda Item #14

Payroll for the weeks of August 28 through September 10 in the amount of $1,061,457.78

 

            It was moved by Alderman Pauley, seconded by Alderman Rockwell, to allow the payroll for the weeks of August 28 through September 10, 2006 in the amount of $1,061,457.78.  The motion CARRIED by the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #15

Report from the Personnel Department regarding bids for the employee holiday luncheon recommending the bid be awarded to Hy-Vee in the estimated amount of $1,872.50

 

            A motion was made by Alderwoman Murphy, seconded by Alderman Conroy, to award the bid for the employee holiday luncheon to Hy-Vee in the estimated amount of $1,872.50.  The motion CARRIED by the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #16

Report from the Information Technology Services Department regarding the purchase of ArcSDE and ArcPad software from Enviromental Systems Research Institute in the amount of $12,415.17

 

            It was moved by Alderman Austin, seconded by Alderwoman Murphy, to approve the purchase of ArcSDE and ArcPad software from Enviromental Systems Research Institute in the amount of $12,415.17.  The motion CARRIED on the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #17

Report from the Finance Department regarding a contract with MAXIMUS, Inc. to update the cost allocation study at a cost not to exceed $14,000.00

 

            It was moved by Alderman Rockwell, seconded by Alderman Austin, to approve the contract with MAXIMUS, Inc. to update the cost allocation study at a cost not to exceed $14,000.00 and to authorize the City Manager to execute the contract documents.  The motion CARRIED by the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.  

 

Agenda Item #18

Report from the Police Department regarding a one-year renewal contract expiring December 31, 2007 with Burke Cleaners, Inc. for dry cleaning services at the prices quoted in the existing contract

 

            Alderman Rockwell questioned the need to renew this contract annually, noting it might be more efficient to extend it for more than one year at a time.  City Manager Phillips responded the contract, as written, contains a provision requiring annual renewals.  It was then moved by Alderwoman Murphy,

 

seconded by Alderwoman Mejia-Caraballo, to approve a one-year renewal contract, expiring December 31, 2007, with Burke Cleaners, Inc. for dry cleaning services at the prices quoted in the existing contract.  The motion CARRIED by the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #19

Report from the Police Department regarding a one-year renewal contract expiring December 31, 2007 with Uniform Den, Inc. for uniforms and equipment at the prices quoted in the existing contract

 

            A motion was made by Alderman Pauley, and seconded by Alderwoman Murphy, to approve the one-year renewal contract expiring December 31, 2007 with Uniform Den, Inc. for uniforms and equipment at the prices quoted in the existing contract and to authorize the City Manager to execute the contract documents.  The motion CARRIED by the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #20

Report from the Community and Economic Development Department regarding a commitment in the amount of $5,255.00 for a Roof Standard Payment Loan at 569 – 21st Avenue

 

            Alderman Rockwell moved, and Alderwoman Murphy seconded, to commit $5,255.00 for a Roof Standard Payment Loan at 569 – 21st Avenue as recommended.  The motion CARRIED by the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #21

Report from the Mayor’s Office regarding appointments and reappointments to the Citizen Advisory Committee and Housing Authority

 

            It was moved by Alderman Conroy, seconded by Alderman Rockwell, to approve the appointments and reappointments as recommended.  The motion CARRIED on a voice vote, with those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #22

Report from General Administration regarding Fire Chief appointment recommending Doug Vroman be appointed to the position of Fire Chief

 

            City Manager Phillips stated there was a lot of interest in the Fire Chief’s position because Rock Island’s Fire Department has such a good reputation and many experienced and well qualified candidates applied for the position.  He then reviewed Mr. Vroman’s qualifications, noting it was good that the best qualified candidate came from within the department.  City Manager Phillips then thanked the department heads, members of the Police and Fire Commission, and the Firefighters Union for their assistance in this selection and Bob Hawes, who served as Acting Chief.  It was moved by Alderman

 

Pauley, seconded by Alderman Conroy, that the appointment of Doug Vroman to the position of Fire Chief be approved as recommended.  The motion CARRIED on a voice vote, with those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.   

 

Agenda Item #23

Report from the City Clerk regarding a request for Activity Permit from the Rock Island High School for Saturday, September 30, and Sunday, October 1, for their Annual Hunger Drive

 

            A motion was made by Alderman Pauley and seconded by Alderman Rockwell to approve the request from Rock Island High School to hold their Annual Hunger Drive on Saturday, September 30 and Sunday, October 1, 2006.  The motion CARRIED on a voice vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #24

Items from the City Manager’s Memorandum Packet

 

            City Manager Phillips highlighted some of the items found in the packet, noting that the Blackhawk mural lighting was well received and the City will try to get that item budgeted in the next budget cycle.  He pointed out that Rebuilding Together Quad Cities had received a $43,000 grant to implement a focused rehabilitation effort in the New Old Chicago Neighborhood.  City Manager Phillips also called the Council’s attention to the 2007-2008 CDBG block funding requests.  He closed by thanking Bill Nelson, Executive Director of Parks, Special Projects Manager Sally Heffernan, and Marketing Director Jennifer Fowler for all their hard work to make RiverWay 2006 such a success.  Mayor Schwiebert added his kudos, saying the four-day event was a great success. 

 

Agenda Item #25

Other Business

 

            Alderman Austin announced there will be an historic walking tour conducted in the 7th Ward on Tuesday, September 19th, at 6:30 p.m., starting at the corner of 18th Avenue and 40th Street.  Some of the 200 units of World War I federal housing will be viewed.  

 

Agenda Item #26

Recess

 

            A motion made by Alderman Brooks and seconded by Alderman Conroy to recess to Monday, October 2, 2006 at 5:00 p.m. CARRIED on a Roll Call vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Rockwell, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

           

            The meeting was recessed at 7:32 p.m.

 

 

                   ____________________________________

                        Karen DeLathower, Acting City Clerk