The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall.  Present were Mayor Mark W. Schwiebert, presiding, and Alderman Terry M.A. Brooks I, David Conroy, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy, and Charles O. Austin III. Also present were City Manager John Phillips, Finance Director Bill Scott, Senior Consultant Paul Burnett from RSM McGladrey, Public Works Director Bob Hawes, Assistant to the Public Works Director Tim Ridder, Stormwater Engineer Andrea Johnson and Utilities Superintendant Dale Howard. Alderman Dennis E. Pauley was absent.

 

BANKING SERVICES

 

City Manager John Phillips led the discussion by stating that the Banking Services contract was soon to expire and the City had hired RSM McGladery to assist with the comprehensive  Requests For Proposals process.  Mr. Phillips inquired upon Finance Director Bill Scott to explain the process for Banking Services. Mr. Scott stated that over the past ten (10) years there had been two (2) Banking Services contracts with six (6) banks. Mr. Scott then acknowledged that the primary purpose for the Banking Services contract has been the maximization of City investment. Mr. Scott also stated that the major component in the Banking Services contract is the investment returns that the City receives from the bank.  Mr. Scott introduced various City employee committee members, and stated that the committee is recommending American Bank and Trust for contract services. Mr. Scott inquired upon Consultant Paul Burnett from RSM McGladrey to explain the Banking services selection process.

 

Mr. Burnett stated that the process began in April of 2007.  Mr. Barnett then acknowledged that solicitation of interest letter was developed and a Request for Proposal sent. There was an informational meeting, and eight (8) out of nine (9) banks submitted proposals. Mr. Burnett commented that loan services and merchant cards were a critical component, and an addendum to the Request for Proposal was then sent.  The responses to the addendum were submitted, and the final four (4) banks were selected and informed.  Mr. Burnett then commented that the bank that would be selected had to demonstrate online capabilities. That was a critical component.  Mr. Burnett also noted that there was then a tentative selection of a bank followed by a final negotiation with that back. The Final component Mr. Barnett noted was Council approval of American Bank and Trust for Contract Banking Services.

 

Mr. Burnett acknowledged that if American Bank and Trust is approved, they have a fantastic history and functionality with online capabilities and features. The assigned staff is very impressive, excellent lockbox enhancements, an increased annual investment return, and they also have a purchase card solution in process.  Mr. Burnett concluded that upon approval of the recommendation for American Bank and Trust to enter into a contract for banking services with the City, implementation would begin on August 14, 2007 and would go live on Monday, October 1, 2007.

 

 

 

STORMWATER MANAGEMENT PLAN

 

City Manager John Phillips stated that the Stormwater Management Plan has to be submitted as part of the City’s Stormwater discharge permit that is now required by the Illinois Environmental protection Agency. Mr. Phillips noted that the permit was effective for five (5) years, but now is up for renewal. The renewed permit would be in effect until March 10, 2013. City Manager John Phillips then inquired upon Public Works Director Bob Hawes to review the Stormwater Management Plan.

 

Mr. Hawes noted that the stormwater discharge permit was due to expire in March of 2008, and as a prerequisite an application for the permit must be filed six (6) months prior to the expiration date. Mr. Hawes stated that the Stormwater Resources Advisory Committee reviewed a number of options for enhancement including increased street sweeping, which is rather expensive, expansion of the stormwater capital improvement program, and the use of more environmentally friendly de-icing chemicals.  Mr. Hawes acknowledged that the committee decided that the City should maintain the current level of stormwater management activities except create a program to assist property owners with private watercourse repairs and improvements which would be called the Rock Island Drainage Assistance Program. Mr. Hawes noted that the details of this program have not been developed yet, however, in concept, it would be a cost sharing partnership between the Rock Island County soil and Water Conservation District, the City, and private property owners.  Mr. Hawes acknowledged that the reason for this new program is because currently there are no City assistance programs to aid customers who have existing drainage way problems.

 

Discussion followed with the financing for the Stormwater program. Mr. Hawes directed Council’s attention to current Stormwater Utility charges in the report from the Memo packet. Mr. Hawes acknowledged that the goal of the committee was to eliminate the current deficit in the Stormwater Utility Fund, provide additional resources of approximately $25,000.00 for catchbasin cleaning, provide $50,000.00 per year for the Rock Island Drainage Assistance Program and continue all other stormwater activities at current levels assuming an annual inflation rate of 3%.  Mr. Hawes concluded that the Committee’s recommendation for Council approval is to authorize submittal of the recommended Stormwater Management Plan, authorize implementation of the Rock Island Drainage Assistance Program and approve the recommended Stormwater utility rate increases.

 

Mayor Schwiebert inquired as to where the City compared with other Cities regarding Stormwater Utility rate increases. Mr. Hawes stated that earlier, the City of Moline raised their rates, but didn’t know about East Moline due to that City not having a Stormwater Utility. Mayor Schwiebert still had concerns about being the highest in the area with the scheduled increases.  Alderman Tollenaer had concerns about putting the extra burden on some of the businesses in the area.  More discussion followed with Mayor Schwiebert stating that the new program the Conservation District is interested in pursuing is worthwhile for the City to get involved in, however, the City should not fund it, but look towards obtaining funding from the District or other outside sources. The Mayor noted that he would like to hear back from the committee once the plan has been revised.

 

 

CURBSIDE RECYCLING OPTIONS  

 

Public Works Director Bob Hawes presented to Council Curbside Recycling Options. Mr. Hawes commented there are three (3) options. The first option would be to do nothing, which would be to continue to provide the Recycling Drop-Off Center at the Water Treatment Plant. This option would be a low cost to the City of $4,200.00 per year. The advantage to this option would be subsidized by the Rock Island County Waste Management Agency. Mr. Hawes noted that this would be less convenient for customers than a curbside collection program.

 

Mr. Hawes commented that the second (2) option would be to implement a mandatory Curbside Recycling Program. The curbside collection would be provided every other week by a recycling contractor who would provide each household with one (1) 48-gallon refuse cart. Paper, plastic and metal items would be collected, and glass would still be collected at the Drop-Off Center. Mr. Hawes noted that land fill charges would be reduced. Mr. Hawes stated that this option would be convenient for customers, and there would be no startup costs for the City. Mr. Hawes commented that a few disadvantages would be that a mandatory recycling fee will upset customers that may not want to participate, and many carts would be purchased and delivered to customers who would not use them for recycling. 

 

Option three (3) would be to implement a Voluntary Subscription Curbside Collection in which would be provided every other week to subscribers. The City would provide each subscriber with one (1) 48 gallon refuse cart in which paper, plastic and metal items would be deposited. Mr. Hawes noted that glass items would still have to be carried to the Drop-Off Center.  Landfill charges would be reduced to $4,600.00 per year. Mr. Hawes acknowledged that this option would be very convenient for customers and any customer not wanting to participate would not pay a recycling fee. Mr. Hawes commented that with option three (3), the City would incur startup costs of the carts which would be

$75,000.00. This includes 1,500 for carts at $50.00 per cart, and costs for public education and marketing. Mr. Hawes noted that grant funding may be available. 

 

Mayor Schwiebert liked the idea, and stated that option three (3) makes it convenient for customers. Council agreed also. Mayor Schwiebert then stated that direction from Council would be to do a preliminary subscription, and follow up with the $75,000.00 grant to startup funding.

   

 

ADJOURNMENT

 

A motion made by Alderwoman Mejia-Caraballo and seconded by Alderwoman Murphy to adjourn the meeting carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was adjourned at 6:32 p. m.

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                         Aleisha L. Patchin, City Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.

 

Introductory Proceedings

 

Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Alderwoman Murphy gave the Invocation. 

 

Agenda Item #5

Minutes of the Meeting of July 23, 2007. 

 

A motion was made by Alderman Austin and seconded by Alderwoman Murphy to approve the Minutes of the Meeting of July 23, 2007 as written. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #6

Mayor’s Civic Service Award Presentation.

 

Mayor Schwiebert invited Suzanne R. Golden and Genevieve K. Rafferty to step forward to the podium and commended both of these ladies for their outstanding service to the community. Mayor Schwiebert also commented on the numerous awards that both Mrs. Golden and Mrs. Rafferty had received in the past.  Mayor Schwiebert then read to Mrs. Golden and Mrs. Rafferty a proclamation declaring August 13, 2007 as Suzanne R. Golden and Genevieve K. Rafferty Day. After the Mayor read the proclamation, he presented the Civic Service Awards to both ladies, gave each of them the proclamation and a Key to the City. The Mayor also thanked both of the ladies for enhancing the quality of life in Rock Island by being wonderful examples of what Civic Service is all about.   Mrs. Golden and Mrs. Rafferty thanked the Mayor and the City of Rock Island.

 

Agenda Item #7

Presentation of the Rock Island Housing Authority Community Policing Program Award.

 

Mayor Schwiebert inquired upon Susan Anderson and Dee Huff of the Rock Island Housing Authority, Police Chief John Wright, and Liaison Police Officer DyTanya Robinson to step forward to the podium.  The Mayor stated that the Rock Island Housing Authority and the Rock Island Police Department were presented with the NAHRA (National Association of Housing and Redevelopment Officials) Housing and Community Development Merit Award in Chicago last month. Mayor Schwiebert also commented that the Community Policing Program Award is a national honor. Mrs. Anderson then spoke and stated that the nationally recognized success of the program is partly due to the dedication and commitment of Officer DyTanya Robinson.  Ms. Anderson stated that the RIHA funded program allows for the availability of the officer to residents of public housing. Ms. Anderson noted that Officer Robinson has formed long lasting relationships with individuals and families in the City’s public housing complexes.  Also, Ms. Anderson offered that community policing is an important partnership between police and public housing.  Police Chief Wright commented that DyTanya has taken a good program and made it great.  Ms. Huff commented that with Officer Robinsons help, there have been improvements and the program is growing. Officer Robinson then spoke and stated that she was honored and thanked the Rock Island Housing Authority and her superiors. Officer Robinson also noted that the Housing Authority is its own community, and one has to be part of that community if you want to make a difference.  Mayor Schwiebert stated to Officer Robinson to keep up the good work.

 

Agenda Item #8

Announcement of the 2007 Citizen of the Year Winners.

 

Alderwoman Joy Murphy stepped forward and stated that since 1987 the Mayor and City Council have sponsored the Rock Island Citizen of the Year Award. The program started to recognize individuals, businesses and organizations that have given back to their community throughout the year. Alderwoman Murphy noted that there are eight (8) categories for Citizen of the Year. The first seven (7) categories recognize citizens who live in Rock Island and include Business, Professional, Education, Organization, Individual, City Employee and Youth. The final category, Honorary Citizen recognizes an individual that does not live in Rock Island. The Citizen of the Year Committee is comprised of individuals who were the winners in last year’s Citizen of the Year Awards. Alderwoman Murphy then announced the winners in the seven categories. For the Business category:  Circa ’21 Dinner Playhouse and Illinois Oil Products won as co-winners.  In the Professional category: Father Daniel Mirabelli won.  In the Education category: Kirk Humphreys won. The Knights of Columbus-Allouez 658 won in the Organization category.  Mary Welling won for Individual.  Doris Quigley won for City Employee.  Hannah Mattison won the category of Youth, and Todd Harlow won for Honorary Citizen. Alderwoman Murphy thanked everyone that contributed to the 2007 Citizen of the Year. Alderwoman Murphy also noted that one of the winners in the first seven (7) categories will be named as the 2007 Citizen of the Year at the Council meeting on   Monday, August 27, 2007.  All the winners will ride in the Labor Day Parade on Monday, September 3, 2007. The overall Citizen of the Year will be the Grand Marshall of the parade.

 

Agenda #9

Presentation of the Best Rain Garden Awards by the Beautification Commission.

 

Beautification Commission member Bob Towler stepped forward and joined   Mayor Schwiebert at the podium to present the Best Rain Garden Awards. Mr. Towler stated that this is the second annual Best Rain Garden Contest. The purpose of the contest is to recognize residents who show pride in their homes and neighborhoods by keeping neat and well maintained rain gardens.  Mr. Towler then named the recipients of the Residential Beautification Award. The winners are as follows; Edgar and Sharon Butterfield, Rick Schoon, Bob and Carol Hawes, Bob Payne, Marlene Horning, Connie Archer, Daniel and Patricia Tollerud, Nancy Martin, Jordan Thoms, Keith Smith, Dave and Beth Mahlo, Edgewood Baptist Church, Johnel Reed, Don Peterson and Virginia Johnson, Tara Harris, Kathleen Nelson and Charles Mahaffey, John and Elizabeth Ducey, Sheila Smith, Andrew Campbell, Judy Johnson, Craig and Paula Tigerman, Jason Koontz and Todd Linscott, Arthur Milton, Cathy Green, Jack and Sally Ullemeyer, Alex Borst, Dale Howard, St. James Lutheran Church, Dennis Osborne and David and Margaret Ellis. After the awards, pictures were taken with Mayor Schwiebert.

 

 

Agenda Item #10

Presentation of Tell on Your Neighbor Awards by the Beautification Commission

 

Beautification Commission member Bob Towler stepped forward and joined   Mayor Schwiebert at the podium to present the Tell on Your Neighbor Awards.  Mr. Towler stated that this is the 33rd annual Tell on Your Neighbor Contest. The purpose of the contest is to recognize residents who show pride in their homes and neighborhoods by keeping neat and well maintained yards.  Mr. Towler then named the recipients of the Residential Beautification Award. The winners are as follows; William Sr. and Joyce Butler, Amy and Eric Nesbitt, Tony and Terry Stonehouse, Mel and Betty Blaser, Cindi Scott,  Tom and Kim Adfinger, Chad and Tera Brewer, Nadine Hehmeyer, Joseph Diiulio, Henry and Joan Price, Lanny and Susan Herron, Robert Oharra, Timothy and Lynn Murphy, Stephen Verhille, Bruce and Norma Pieper, Steve Verschoore, Dennis Depauw, Elizabeth James, Alan and Sheila Christensen, Paul and Jennifer Wiener, John and Jeri Lauer, Roxanne Wild, Fred and Joy Dasso, Mr. and Mrs. Randy Wright, Todd Kester, Robert and Vickey Buller, Kathleen Clark, Leslie Swords, Sharon Cramer, John and Jeri McCormack, Steven and Karen Hanna, Thomas and Alicia Sigel, Frederic and Kathie Whiteside, Katherine Eagle, William and Debbie Collins, Ken and Amy Bratsch, Jeffrey Vandygriff, Bill and Dorothy Hotle, Bud and Jean Burton and  Bob and Shirley Albrecht. After the awards, pictures were taken with Mayor Schwiebert.

 

Agenda Item #11

Proclamation declaring August 13, 2007 as Suzanne R. Golden and Genevieve K. Rafferty Day.

 

Mayor Schwiebert read the Proclamation declaring August 13, 2007 as Suzanne R. Golden and Genevieve K. Rafferty Day earlier in the meeting when Suzanne R. Golden and Genevieve K. Rafferty were presented with the Mayor’s Civic Service Award.

 

 

Agenda Item #12

Public Hearing on a request from MHC Convenience LLC Series 4, doing business as “The Wine Cellar” for a waiver of the signature requirement to secure a Liquor License at 1622 38th Street.

 

Mayor Schwiebert closed the regular meeting at 7:22 p.m. and opened a Public Hearing request from MHC Convenience LLC Series 4, doing business as “The Wine Cellar” for a waiver of the signature requirement to secure a Liquor License at 1622 38th Street.

 

Mr. Jesus Delgado Jenkins, President and CEO of the Mother Hubbard’s Convenience stores (Main office located at 2326 53rd Street Moline, Illinois) addressed the Council, distributed a handout, and provided background information on the MHC Convenience stores. Mr. Delgado Jenkins expressed to Council that their main focus is to operate clean and friendly stores in the community, get a sizeable return on investment from the company’s shareholders, and provide tax revenues to the community where they operate the stores. Mr. Delgado Jenkins explained the layout of the proposed new Wine Cellar store and indicated that the projected City tax revenue for the Wine Cellar would be approximately $12, 000.00 per year.  Mr. Delgado Jenkins stated that his company hoped to create an alternative set of products that are not found in a regular convenient store.

 

Alderman Austin indicated that the specific reason for the Public Hearing was the Liquor License issue.

 

Mayor Schwiebert stated that there is a requirement under the Ordinance that anyone applying for a Liquor License where there hasn’t been a Liquor License previously in place has to obtain signatures from adjacent properties, and those living within 300 feet distance of the establishment. The Mayor also noted that there were not many signatures obtained for which were required.  Mayor Schwiebert offered that there is a provision allowing an individual who hasn’t obtained the necessary signatures to bring the petition before the City Council to waive the signature requirement should the Council choose to do so, and noted that it would be a waiver of the normal requirement.   

 

Mayor Schwiebert inquired upon Sgt. Jeff Venhuizen to explain why the other signatures that were required were not obtained. Sgt. Venhuizen stated that there was not any indication from the applicant if the others were not willing to sign or if they were unable to be contacted. 

 

Mayor Schwiebert stated that the only four (4) signatures that were accounted for on the list of signatures were the certified mail.

 

Alderman Austin inquired as to whether one could not assume the eight (8) that for which there were no signatures required or did not respond were in opposition to the Liquor License to be obtained.  Sgt. Venhuizen stated that was a correct assumption.

 

Mayor Schwiebert was concerned with the layout of the store, the limited wine products and concerned with how the store would tie in with the other MHC stores.

 

Mr. Delgado Jenkins stated that the products sold would be alternative products or high end products. There would be 20% to 25% high end, and the rest of the products would be mainstream products. These products would not be sold in other convenient stores.

 

      After more discussion, and with no other persons present to speak in favor of, or in opposition to the waiver of signature requirement for a Liquor License at 1622 38th Street, Mayor Schwiebert closed the Public Hearing and reconvened the regular meeting at 7:45 p.m.

 

It was moved by Alderman Austin, seconded by Alderman Tollenaer to recommend to the Mayor/Liquor Commissioner to waive the signature requirement for MHC Convenience LLC Series 4, doing business as the Wine Cellar to secure a Liquor license at 1622 38th Street. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #13

An Ordinance approving the Tax Increment Redevelopment Plan and Project for the Columbia Park Redevelopment Project Area.

 

It was moved by Alderman Pauley, seconded by Alderwoman Murphy to consider, suspend the rules and pass the Ordinance approving the Tax Increment Redevelopment Plan and Project for Columbia Park Redevelopment Project Area. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #14

An Ordinance Designating the Columbia Park Redevelopment Project Area.

 

Alderman Conroy moved and Alderwoman Murphy seconded to consider, suspend the rules and pass the Ordinance Designating the Columbia Park Redevelopment Project Area. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #15

An Ordinance adopting Tax Increment Financing for the Columbia Park Redevelopment Project Area.

 

It was moved by Alderman Conroy, seconded by Alderwoman Murphy to consider, suspend the rules and pass the Ordinance adopting Tax Increment Financing for Columbia Park Redevelopment Project Area. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #16

A Special Ordinance establishing a No Parking Zone on the south side of the entrance to Wheelan-Pressly Funeral Home on 30th Street, to a point ninety (90) feet south of the entrance on the east side of 30th Street.

 

Alderwoman Murphy moved and Alderman Brooks seconded to consider, suspend the rules and pass the Ordinance establishing a No Parking Zone on the south side of the entrance to Wheelan-Pressly Funeral Home on 30th Street, to a point ninety (90) feet south of the entrance on the east side of 30th Street. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #17

A Special Ordinance providing for the sale of property located at 1115 6th Avenue.

 

It was moved by Alderman Conroy, seconded by Alderwoman Murphy to consider, suspend the rules and pass the Ordinance providing for the sale of property located at 1115 6th Avenue.  The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer,  Alderwoman Murphy, and Alderman Austin; those voting No, none. Alderwoman Mejia-Caraballo Abstained.

 

Agenda Item #18

A Special Ordinance providing for the sale of property located at 1604 6th Street.

 

Alderman Pauley moved and Alderman Conroy seconded to consider, suspend the rules and pass the Ordinance providing for the sale of property located at 1604 6th Street. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda #19

CLAIMS

 

It was moved by Alderman Pauley seconded by Alderman Conroy, to accept the following reports and authorize payments as recommended.  The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

a.       Report from the Information Technology Services Department regarding payment in the amount of $13,994.00 to Varion Systems/Geo Analytics for the Govern Computer System software annual maintenance.

 

b.      Report from the Personnel Department regarding payment in the amount of $7,367.74 to Konecky, Koenig, Kutsunis and Weng for legal services rendered for July, 2007.

 

c.       Report from the Public Works Department regarding payment in the amount of $2,971.00 to General Asphalt Construction for asphalt street repair on 23rd Street and 7th Avenue. (197)

 

d.      Report from the Public Works Department regarding payment #1 in the amount of $105,816.47 to C.H. Langman for 25th Street resurfacing of 5th to 7th Avenue and 6th Avenue resurfacing of 24th to 26th Street. (213)

 

e.       Report from the Public Works Department regarding payment #9 and final in the amount of $187,718.46 to Brandt Construction Company for 7th Avenue resurfacing of 11th to 21st Street. (211)

 

f.       Report from the Public Works Department regarding payment #2 in the amount of $294,818.81 to C.H. Langman for 7th Avenue resurfacing of Mill to 11th Street. (212)

 

g.      Report from the Public Works Department regarding payment #8 and final in the amount of $27,487.27 to Centennial Contractor for the 2006 Utility Patching Program. (003)

 

h.      Report from the Public Works Department regarding payment in the amount of $6,700.42 to Brandt Construction Company for asphalt street repair on 18th Street and 1st Avenue. (204)

 

i.        Report from the Public Works Department regarding payment #2 and final in the amount of $8,821.50 to Kelly Construction  for the 2007 Mudjacking Program. (218)

 

j.        Report from the Public Works Department regarding payment #1 in the amount of $56,233.24 to Truesdell Corporation for the 2007 Parking Ramp Repairs. (216)

 

k.      Report from the Public Works Department regarding payment #1 in the amount of $85,837.19 to Hoerr Construction Inc. for the 2007 Joint Sanitary/Storm Sewer Lining. (214)

 

l.        Report from the Public Works Department regarding payment #4 in the amount of $227,736.94 to Walter D. Laud for 25th Avenue Paving of 5th to 7th Street. (215)

 

m.    Report from the Public Works Department regarding payment #1 in the amount of $50,448.60 to Walter D. Laud for 32nd Avenue Reconstruction of 12th to 14th Street. (217)

 

n.      Report from the Public Works Department regarding payment in the amount of $5,000.00 to Todd Linscott for the building of two (2) rain gardens through the Rain Gardens for Rock Island Program. (205)

 

Agenda Item #20

Claims for the weeks of July 20 through August 9 in the amount of $2,479,808.09.

 

Alderman Conroy moved and Alderwoman Murphy seconded to allow the claims.  The motion carried by the following Aye and No vote:  those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #21

Payroll for the weeks of July16 through July 29 in the amount of $1,219,915.61.

 

It was moved by Alderman Conroy, seconded by Alderwoman Murphy to allow the payroll. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #22

Report from the Public Works Department regarding bids for the installation of 14 overhead door replacements, recommending the bid be awarded to Mid West Door in the amount of $38,705.00.

 

Alderman Pauley moved and Alderman Conroy seconded to award the bid as recommended, and authorize installation and purchase. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #23

Report from the Fire Department regarding the purchase of a fire hose and equipment from Global MES in the amount of $7,300.34.

 

It was moved by Alderwoman Murphy seconded by Alderman Conroy to approve the purchase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #24

Report from the Fire Department regarding the purchase of two (2) Bullard T3 XT Thermal Imaging Cameras from Environmental Safety Group Inc. in the amount of $15,398.00.

 

Alderwoman Murphy moved and Alderwoman Mejia-Caraballo seconded to approve the purchase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #25

Report from the Public Works Department regarding bids for the Southwest Wastewater Treatment Plant Digester Cleaning, recommending the bid be awarded to 1st Global Industrial Services in the amount of $36,000.00. 

 

It was moved by Alderman Conroy seconded by Alderwoman Murphy to award the bid as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #26

Report from the Community and Economic Development Department regarding bids for securing the Lincoln School Property at 2125 7th Avenue, recommending the bid be awarded to Valley Construction in the amount of $24,480.00.

 

Alderman Pauley moved and Alderwoman Mejia-Caraballo seconded to award the bid as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #27

Report from the Public Works Department regarding a contract for the Long Term Control Plan, recommending the contract be approved with Symbiont in the amount of $351,500.00.

It was moved by Alderwoman Murphy seconded by Alderwoman Mejia-Caraballo to approve the contract as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #28

Report from the Public Works Department regarding the Land Application Contract Renewal, recommending the contract be awarded to Land Treatment Alternatives Inc. in the amount of $8.20 per cubic yard.

 

Alderwoman Mejia-Caraballo moved and Alderwoman Murphy seconded to award the contract as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy, and Alderman Austin; those voting No, none.

 

Agenda Item #29

Report from the Finance Department regarding a contract for Banking Services with American Bank and Trust.

 

Alderman Pauley moved and Alderman Conroy seconded to approve the contract as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer and Alderwoman Mejia-Caraballo; those voting No, none. Alderwoman Murphy and Alderman Austin Abstained.

 

Agenda Item #30

Report from the Personnel Department regarding the Fraternal Order of Police, Command Officers Association Agreement.

 

It was moved by Alderman Pauley seconded by Alderman Conroy to approve the proposed labor agreement between the City and the Fraternal Order of Police, Command Officers Association for the period March 26, 2007 through March 21, 2010, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #31

Report from the General Administration regarding a cooperative intergovernmental agreement to operate the Municipal Code Enforcement System with Bi-State Regional Commission, City of Moline and the City of East Moline.

 

Alderman Conroy moved and Alderwoman Murphy seconded to authorize the City Manager to execute the contract document as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #32

Report from the City Attorney’s Office regarding an Agreement with Rock Island Boatworks.

 

It was moved by Alderwoman Mejia-Caraballo seconded by Alderman Austin to authorize the City Manager to execute the Contract documents as recommended The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer,  Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #33

Report from the Community and Economic Development Department regarding the McKesson Parking Agreement.

 

Alderman Conroy moved and Alderwoman Murphy seconded to authorize the City Manager to execute the contract documents as recommended.

 

Discussion followed with Mayor Schwiebert inquiring upon Rock Island Economic Growth Executive Director Brian Hollenback to state when the project would be getting underway with the various internal demolition work. Mr. Hollenback explained that test wells are being done for 2 or 3 days for the Geothermal cooling system. Mr. Hollenback noted that the groundbreaking ceremony should occur within the next three (3) weeks.

 

After discussion, the motion reads as follows;

 

Alderman Conroy moved and Alderwoman Murphy seconded to authorize the City Manager to execute the contract documents as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #34

Report from the Community and Economic Development Department regarding an Environmental Consultant Contract with Terracon.

 

It was moved by Alderwoman Murphy seconded by Alderman Austin to authorize the City Manager to execute the contract documents as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

 

Agenda Item #35

Report from the Community and Economic Development Department regarding lease agreements with the Quad City Woodturners and DeSoto Potters for property at 2324 3rd Avenue.

 

Alderwoman Murphy moved and Alderman Conroy seconded to authorize the City Manager to execute lease agreements, and authorize the staff to proceed with improvements to the property at 2324 3rd Avenue in an amount not to exceed $100.000.00 as recommended. 

 

Discussion followed with Mayor Schwiebert inquiring upon Community and Economic Development Director Greg Champagne to describe how the space will be used. Mr. Champagne stated that the property is located at the end of 3rd Avenue, and the City purchased the property over a year ago. He noted that this was a strategic purchase. It is a gateway into the community. Mr. Champagne commented that the Woodturners and DeSoto Potters approached the City, and wanted to convert the space into uses for art related activities.  Mr. Champagne concluded that the Lease is discounted, and the two (2) organizations will cover the operating costs. 

 

Mr. Jim Lula, President of the Woodturners at 4336 26th Avenue Moline, Illinois stepped forward and stated that the building will be used for meetings and the presentation of art. He also noted that there will be display space.

 

After discussion, the motion reads as follows; Alderwoman Murphy moved and Alderman Conroy seconded to authorize the City Manager to execute lease agreements, and authorize the staff to proceed with improvements to the property at 2324 3rd Avenue in an amount not to exceed $100,000.00 as recommended.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, and Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, Alderman Tollenaer.

 

Agenda Item #36

Report from the Community and Economic Development Department regarding the sale of City owned property to Columbia Park LLC located at 4006 5th Avenue.

 

It was moved by Alderman Austin seconded by Alderwoman Murphy to approve the request as recommended, authorize the City Manager to execute the contract documents and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #37

Report from the Public Works Department regarding a request for a fence to be placed on the Right-of-Way located at 519 9th Avenue.

 

Alderwoman Mejia-Caraballo moved and Alderman Austin seconded to approve the request as recommended.

 

Discussion followed with Alderwoman Murphy inquiring as to whether the fence will be located in the front or back of the property.

 

Mr. Rick DeBrackeleire of 515 9th Avenue stepped forward and stated that the fence will be at the front of the house located adjacent to the neighbor’s property.

 

After discussion, the motion reads as follows;

 

Alderwoman Mejia-Caraballo moved and Alderman Austin seconded to approve the request as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #38

Report from the Community and Economic Development Department regarding the Fiscal Year 2008/2009 revised Polices for Allocating Gaming Funds.

 

It was moved by Alderman Austin seconded by Alderwoman Mejia-Caraballo to approve the revised Fiscal Year 2008/2009 Policies for Allocating Gaming Funds as recommended.

 

Discussion followed with Mayor Schwiebert inquiring as to whether it would be   appropriate to in paragraph three (3) as revised that other organizations must be a 501(c) 3 or other non-profit organization to make it more proper.

 

Mayor Schwiebert then inquired as to whether the move would accept that as an amendment or clarification. Alderman Austin stated yes, Alderwoman Mejia-Caraballo who seconded stated yes.

 

The amended motion reads as follows;

 

It was moved by Alderman Austin seconded by Alderwoman Mejia-Caraballo to approve the revised Fiscal Year 2008/2009 Policies for Allocating Gaming Funds as recommended stipulating in paragraph three (3) that other organizations must be a 501(c) 3 or other non-profit organization. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #39

Report from the Community and Economic Development Department regarding amendments to the Housing Program Approval Process.

It was moved by Alderwoman Murphy seconded by Alderman Austin to amend the purchasing policies as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer,  Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #40

Report from the Community and Economic Development Department regarding a request from Stephanie Dieudonne to apply for a Special Use Permit to operate a wedding consulting business at 1408 40th Street.

 

Alderman Pauley moved and Alderwoman Murphy seconded to allow for the application of the Special Use Permit as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #41

Report from the Traffic Engineering Committee regarding a request to ban parking on the west side of 35th Street from 12th Avenue to the dead end. (Motion whether or not to approve the request as recommended, and refer to the City Attorney for an Ordinance.)

 

Alderwoman Murphy made a request to table item #41, Alderman Tollenaer seconded.