The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, Aldermen Terry M.A. Brooks I, David Conroy, P. J. Foley, Stephen L. Tollenaer, Jason W. Jones, Joy Murphy and Charles O. Austin III. Also present were City Manager John Phillips, Public Works Director Bob Hawes, Planning and Redevelopment Administrator Alan Carmen. City Attorney John Konecky arrived for the Group Home discussion at 5:55 p.m.

 

 

FY2009/2010 BUDGET UPDATE

 

City Manager John Phillips opened the discussion by giving Council an overview of the information that is being presented to City employees regarding the 2009/2010 Budget. It was noted that Mr. Phillips has already had several meetings with the employees and will continue to do so throughout the week.

 

Mr. Phillips stated to Council that he was sharing with the employees that the City has fiscal problems. However, everyone else in the country is also experiencing problems.  Mr. Phillips distributed a handout to Council regarding graphs and charts related to the budget.  Mr. Phillips indicated that this is not the first time that the City has been faced with financial challenges. It was noted that the City is doing better than many local governments.  Mr. Phillips pointed out that the City is going into this recession in solid financial condition; the City has policies on adequate reserves in various funds.

 

It was noted that the General Fund is the most serious challenge. Mr. Phillips offered that the General Fund funds Police and Fire, refuse collection, streets and snow and ice removal and other basic services.  Mr. Phillips offered that 23% of the General Fund is funded with Property Taxes. It is a stabilizing factor in the General Fund in the City’s ability to provide basic services.  Mr. Phillips advised that the Sales Tax makes up 16% of the City’s General Fund. Mr. Phillips commented that if other communities are relying heavily on Sales Tax revenue, then their communities are really feeling the pressure.

 

Mr. Phillips pointed out that the City is feeling pressure, but mainly due to the State revenues, which include the Income Tax and Replacement Tax. Mr. Phillips referred to the charts in the document and stated that the Income Tax is down 14% from a year ago. The three million dollars that the City is anticipating receiving in Income Tax this year is less than what the City received in 2001. It was noted that the Income Tax and Replacement Tax is 20% of the General Fund revenue. Mr. Phillips stated that the Replacement Tax drops off rather quickly and takes a long time to recover. It was noted that everything will be monitored very closely.

 

Mr. Phillips indicated that the City estimated that the shortfall this year in the General Fund is estimated at one million dollars. It was noted that the City did not project that the Income Tax would go down 14%.

 

Mr. Phillips stated that City departments were asked to put together ideas of how to cut expenses. Mr. Phillips added that some positions are being left open in Police, Fire, CED and Public Works. There have been many cuts in line items including supplies and professional development. It was noted that the City is cutting as much as it can to reduce spending for the balance of the year. Mr. Phillips pointed out that the City has a contingency of $300,000.00 in the General Fund if revenues fall short or spending is higher. The $700,000.00 in cuts and the $300,000.00 make up the one million dollar recommendation to address this problem that the City has in this fiscal year.  Mr. Phillips added that the City can avoid layoffs, major fee increases and major disruptions in services in this fiscal year by taking these actions that have been taken. Mr. Phillips reiterated that things will be monitored very closely.

 

Council discussed county tax distributions and spending and revenues as it relates to the budget. Council also discussed the 90 day reserves, sales and real estate values regarding property values and property taxes.

 

Mr. Phillips noted that the 2010/2011 budget will be worse and the reason for that is due to the revenue falling. Mr. Phillips added that Personnel costs are rising, which include; wages, health insurance and pension costs.

 

Mr. Phillips discussed pension costs as it relates to Fire and Police Pensions, investment returns and the enhanced benefits that the City is required to pay. 

 

Mr. Phillips stated that the City does not know what the revenues will be next year. However, he reminded Council of the six (6) bargaining agreements that will run out in March of 2010. Mr. Phillips added that the decisions that are reached regarding the bargaining contracts will have a big impact on the budget.

 

More discussion followed regarding the recommendations and preserving the financial strength of the City; Gaming revenues as it relates to the new casino; funding for projects including, the new Riverfront Park, RIFAC, Martin Luther King Center and the Wastewater Treatment Plant, and the issue of vacancies in City positions as it relates to services.

 

Mr. Phillips then discussed the report included in the memo packet regarding the details of the budget adjustments that staff is recommending. Mr. Phillips added that these recommendations would come back to Council in the form of budget amendments for this year’s budget.

 

 

DROP-OFF CENTER DISCUSSION

 

City Manager John Phillips inquired upon Public Works Director Bob Hawes to update Council on information regarding the Drop-Off Center.

 

Mr. Hawes stated that the formal Notice of Violation has not been received as of yet. However, the Illinois EPA inspector has indicated the Notice of Violation will include at least three (3) alleged violations. Mr. Hawes also discussed the definition of a transfer station and explained why the City was in violation. Mr. Hawes pointed out that the City was in violation due to; waste being stored on the ground; the Refuse and Yard Waste Drop-Off Center being an unpermitted transfer station and the waste being recovered on a regular basis by City workers from ditches, roadsides and abandoned lots that was not stored in covered receptacles.

 

Mr. Hawes indicated that the Refuse and Yard Waste Drop-Off Center is an important service to the citizens of Rock Island. In addition, the City needs to continue to offer a drop-off service; it complements the City’s Special Pick-Up Service.

 

Mr. Hawes discussed the idea of building a transfer station. However, as Mr. Hawes noted, no land has been identified to build a transfer station and the cost is estimated at $500,000.00.

 

Mr. Hawes stated that the City has negotiated a partnership with Millennium Waste, which would be a short-term solution. Mr. Hawes stated that they will provide the service for the City. It was noted that Millennium Waste already has a drop-off location; it is permitted and set up for this purpose. It was noted that the negotiated price for Rock Island residents is $10.00 per trip.  Mr. Hawes added that the City will man the facility on Saturdays. It was noted that Public Works will take grass clippings and leaves from the site to the compost facility.  Mr. Hawes reminded Council that the City still has a   Special Pick-Up Service and the Curbside Leaf Collection Program. Mr. Hawes indicated that in the event that Council wants to move forward, staff will provide a media release; put the information on the City website and the cable access station; have meetings with neighborhood organizations and put the information in the City newsletter. It was noted that information will also be posted at the gate of the current drop-off center; attendants will distribute information and answer questions for the remaining Saturdays in August; and a worker will be assigned to standby at the gate of the current drop-off center for the first couple of weeks in September to hand out information and explain the changes to customers.

 

Discussion followed. Council had concerns regarding refuse and yard waste not being taken to the new site and instead being dumped everywhere in the City.  Council also discussed the current drop-off center as it relates to communicating with customers of the purposed changes and the issue of proceeding with the recommendation or waiting until the City has received the Notice of Violation.

 

After discussion, Council agreed to move forward with the recommendations, but reserve the right to negotiate with the IEPA when they come forward. City Manager Phillips stated that if there is more flexibility with the ruling, the City can modify the plan accordingly.

 

 

GROUP HOME DISCUSSION

 

City Manager John Phillips inquired upon Planning and Redevelopment Administrator Alan Carmen and  City Attorney John Konecky to address a follow up question regarding if the City could consider modifying its Zoning Ordinances as it relates to  the  City’s regulating authority and  group homes.

 

City Attorney Konecky referred to Planning and Redevelopment Administrator Alan Carmen’s report concerning City, State and Federal regulations related to small residential care homes. Mr. Konecky advised that there is case law regarding local regulations for residential facilities for people with disabilities. It was noted that these types of residential facilities are permitted nationwide in residential zoning districts since their living arrangements have been defined as single family residential use by the Federal Fair Housing Amendments Act of 1988. People with disabilities have been given Federal protection to live in any residential area. In addition, Federal law makes it illegal to deny or make unavailable a dwelling to anyone because of a disability. City Attorney Konecky stated that cities may not impose unreasonable zoning regulations to restrict the location of small family oriented single dwellings for people with disabilities. The only way anything could be done is to have a change in the legislation.

 

Mr. Carmen offered that one thing that could change that hasn’t changed since the law was passed is case law that says that one can regulate how uses exist and can be reviewed and overseen and implemented by the city, and that has not happened.

 

Discussion followed regarding the Zoning Ordinances as it relates to less than and more than eight (8) people dwelling in a small or large residential care home. Mr. Carmen stated that the number of eight (8) residents allowed in a single dwelling was identified as a reasonable and legally defensible number by an attorney that was hired by the State and made available to local jurisdictions to assure compliance with Federal and State regulations for housing people with disabilities.

 

More discussion followed regarding other types of group occupancies as it relates to residents with disabilities and the regulation of group homes.

 

 

MISCELLANEOUS

 

City Manager John Phillips distributed documents to Council related to Sunset Marina. Mr. Phillips stated that the documents were additional information regarding the Sunset Marina item that is on the Agenda for this evening.

 

 

ADJOURNMENT

 

A motion made by Alderman Brooks and seconded by Alderman Conroy to adjourn the meeting carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was adjourned at 6:20 p. m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                                            Aleisha L. Patchin, City Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, P. J. Foley, Stephen L. Tollenaer, Jason W. Jones, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.   

 

Introductory Proceedings

 

Mayor Pauley called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America.  Alderman Jones gave the Invocation. 

 

Agenda Item #5

Minutes of the Meeting of July 27, 2009.

 

A motion was made by Alderman Austin and seconded by Alderman Jones to approve the Minutes of the Meeting of July 27, 2009. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #6

Update Rock Island by Mayor Pauley.

 

Mayor Pauley stated that the District will host the 18th annual Ya Maka My Weekend on Friday, August 14 and Saturday, August 15, 2009.  It was noted that the event begins at 5:00 p.m. on Friday and 12:00 noon on Saturday. Mayor Pauley stated that the event features two (2) days of Reggae music, steel drums and tropical music on two (2) stages. It was noted that authentic Caribbean food will be sold and everyone can shop the open air marketplace; children can make island crafts.  The Mayor commented that there will be a sand beach and those interested can dig for buried treasure. Mayor Pauley added that Ya Maka My Weekend is held on the Great River Plaza on 2nd Avenue between 17th and 19th Streets. It was noted that admission is $8.00 for a one day pass and children 12 and under are free.

 

The Mayor offered that the Human Rights Commission will host a public forum on human rights on Thursday, August 27, 2009 at 6:30 p.m. at the Martin Luther King Jr. Community Center at 630 9th Street. The Mayor added that the commission is interested in hearing from Rock Island citizens on matters of human rights as they may affect employment, housing, finance/credit, public education, economic opportunity and quality of life. The Mayor indicated that the Human Rights Commission is a twelve-member body appointed by the City to help eliminate prejudice  and discrimination based on race, color, creed, age, sex, national origin, ancestry, marital status, physical or mental disability and military status, and to safeguard the rights of citizens as defined by local, state and federal law.  Mayor Pauley stated that one of the objectives of the commission is to work for greater citizen participation in planning and execution of public policy in all phases of municipal life.  The forum is intended to support this objective by offering an opportunity for Rock Island citizens to provide direct input to the commission on human rights issues.

 

Mayor Pauley stated that the city of Rock Island is in solid financial condition. The Mayor commented that when the 2009/2010 budget was adopted, it was noted that the City would monitor revenue and expenses closely to make sure that actual revenues would cover the planned level of spending.  Mayor Pauley added that the 2009 June Financial Report showed projected revenue shortfalls in a number of areas in the General Fund. Mayor Pauley stated that the Utility Tax, State Income Tax, State Use Tax, Building Permits and Interest Earnings are the areas of most concern.

 

Mayor Pauley indicated that the estimated shortfall is projected at being one million dollars. It was noted that the City Manager had inquired upon all City departments that are part of the General Fund to submit ideas to help eliminate the shortfall before the end of the fiscal year, which is March 31, 2010. Mayor Pauley indicated that suggestions were reviewed and areas were identified, which include budget cuts, vacant positions, fund transfers and other ideas to address this problem.

 

Mayor Pauley stated that the actions will have some minor impacts on services, but no major changes in the level of services provided to citizens. It was noted that some vacant positions will remain unfilled, but no employee layoffs. Mayor Pauley pointed out that next year, Council will have some tough decisions to make regarding the budget.  It was noted that there is always the risk that revenues will fall further or that an unanticipated expense will be required.  The Mayor added that the actions identified should be sufficient for the City to finish this fiscal year with a spending plan that stays within the projected revenue.

 

Agenda Item #7

Announcement of the 2009 Citizen of the Year Winners.

 

Citizen of the Year Committee Co-Chairman and Alderwoman Joy Murphy announced the winners for the 2009 Citizen of the Year. Co-Chairman Murphy noted that there are eight (8) categories for Citizen of the Year. The first seven (7) categories recognize citizens who live in Rock Island and include Business, Professional, Education, Organization, Individual, City Employee and Youth. The final category, Honorary Citizen recognizes an individual that does not live in Rock Island. The Citizen of the Year Committee is comprised of individuals who were the winners in last year’s Citizen of the Year Awards. The winners of the eight (8) categories are as follows: Business-Wheelan-Pressly Funeral Home; Professional-Italo ‘Lo’ Milani; Education-Michelle Lillis; Organization-Rock Island Township; Individual-Robert Fout; City Employee-James J. Fobert; Youth-Colin Carstens; and Michael J, Oberhaus won for Honorary Citizen. It was noted that one of the winners in the first seven (7) categories will be named as the overall 2009 Citizen of the Year at the Council meeting on Monday, August 24, 2009.  All the winners will ride in the Labor Day Parade on Monday, September 7, 2009. The overall Citizen of the Year will be the Grand Marshal of the parade.

Agenda Item #8

Presentation of Tell on Your Neighbor Awards by the Beautification Commission.

 

Beautification Commission member Bob Towler stepped forward and joined   Mayor Pauley at the podium to present the Tell on Your Neighbor Awards.  Mr. Towler stated that this is the 35th annual Tell on Your Neighbor Contest. The purpose of the contest is to recognize residents who show pride in their homes and neighborhoods by keeping neat and well maintained yards.  Mr. Towler then named the recipients of the Residential Beautification Award. The winners are as follows; Vern Race; Thomas Kerr; Jack and Kim New; Lisa Benjamin; Vickie and Bruce Duling; Harlan and Suzie King; Joe and Pam Lage; Anthony Brzostowski; Delbert and Sallie Huntley; Lori and Wayne Shafer; Alma Dawson; Gerard and Mary Curnyn; Beth and Randy Tacey; Herb and Kay Niemann; Tom and Brenda Neer; Kathy Nelson; Ronald Edstrand; David and Kathy Rice; Missy and Chad Bohonek and Michael Mazrum. After the awards, pictures were taken with Mayor Pauley.

 

Agenda Item #9

Public Hearing on a request from Agustine Nathan to operate retail jewelry sales and a repair business in the basement of his residence at 914 19th Street.

 

Mayor Pauley closed the regular meeting at 7:03 p.m. and opened a Public Hearing on a request from Agustine Nathan to operate retail jewelry sales and a repair business in the basement of his residence at 914 19th Street.

 

Mayor Pauley then inquired upon Planning and Redevelopment Administrator Alan Carmen as to why Mr. Nathan was not present at the hearing.

 

Mr. Carmen stated that notices were sent out to the affected parties and Mr. Nathan informing them that a Public Hearing was scheduled for this evening. Mr. Carmen added that staff has not heard from Mr. Nathan or the neighbors.

 

Mayor Pauley then inquired as to whether there was anyone who wished to speak in favor of the Special Use Permit application.  No one stepped forward.

 

Mayor Pauley then inquired as to whether there was anyone who wished to speak in opposition to the Special Use Permit application.  No one stepped forward.

 

With no persons present to speak in favor of, or in opposition to the Special Use Permit application, Mayor Pauley closed the Public Hearing and reconvened the regular meeting at 7:04 p.m.

 

It was moved by Alderman Conroy, seconded by Alderwoman Murphy to deny the Special Use Permit as recommended.  The motion carried by  the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman  Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and  Alderman Austin; those voting No, none.

Agenda Item #10

A Special Ordinance regulating parking at 513 31st Avenue.

 

Alderman Austin moved and Alderman Foley seconded to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #11

A Special Ordinance establishing Type B residential parking only area on the south side of 11th Avenue from 3rd Street to the alley east of 3rd Street. 

 

It was moved by Alderwoman Murphy, seconded by Alderman Brooks to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #12

CLAIMS

 

It was moved by Alderman Austin, seconded by Alderman  Foley, to accept the following reports and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and  Alderman Austin; those voting No, none.

 

a.       Report from the Administrative Services Department regarding payment in the amount of $9,223.50 to Konecky, Koenig, Kutsunis and Weng for legal services rendered for July 2009.

 

b.      Report from the Administrative Services Department regarding payment in the amount of $2,735.69 to David Shipley for General Liability Claims.

 

c.       Report from the Public Works Department regarding payment in the amount of $3,000.00 to Craig and Paula Tigerman for the shaping and installation of riprap along the stream bank at 2303 35th Avenue as part of the Rock Island Drainage Assistance Program. (245)

 

d.      Report from the Public Works Department regarding payment #1 and final in the amount of $32,000.00 to Corrpro Waterworks for services provided for Cathodic Protection for the Ridgewood Road and 24th Street Water Towers project. (248)

 

e.       Report from the Public Works Department regarding payment in the amount of $71,829.37 to the Illinois Department of Transportation for 11th Avenue repaving of 36th to 38th Streets. (249)

 

f.       Report from the Public Works Department regarding payment in the amount of $27,456.43 to Settle, Inc. for services provided for the 2009 Sealcoat Program. (250)

 

g.      Report from the Public Works Department regarding payment #1 and final in the amount of $74,020.65 to Sunflower Enterprises for services provided for the Marina Dredging project. (251)

 

Agenda Item #13

Claims for the week of June 24 through August 6 in the amount of $1,727,924.04.

 

Alderman Foley moved and Alderman Jones seconded to allow the claims.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #14

Payroll for the weeks of July 13 through July 26 in the amount of $1,287,119.26.

 

It was moved by Alderman Jones, seconded by Alderman Foley to allow the payroll as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #15

Report from the Public Works Department regarding bids for the purchase of 180,000 paper yard waste bags for the 2009 free fall leaf pickup, recommending the bid be awarded to Pabco Industries, LLC in the amount of $53,100.00. 

 

Alderman Conroy moved and Alderwoman Murphy seconded to award the bid as recommended and authorize purchase. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #16

Report from the Public Works Department regarding bids for the 2009 Street Joint and Crack Sealing Program, recommending the bid be awarded to New Coat Sealing and Paving in the amount of $48,880.00.

 

It was moved by Alderwoman Murphy, seconded by Alderman Foley to award the bid as recommended and authorize the City Manager to execute the contract documents.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #17

Report from the Administrative Services Department regarding request-for-qualification proposals for the hiring of a voice over internet protocol consultant for the scope of services as identified in the report, recommending accepting the proposal from Wilson Consulting in the amount of $23,625.00.

 

Alderman Austin moved and Alderman Conroy seconded to award the proposal as recommended and authorize the City Manager to execute the contract documents.

 

Discussion followed with Alderman Austin inquiring as to whether the City was 100% defensible in not taking the low bid in this particular case.

 

Administrative Services Director John Thorson stepped forward and stated that the telephone project management team reviewed all requests for qualifications. It was determined that they were not sure if that would be the final amount in terms of pricing.

 

Alderman Austin inquired as to whether the Wilson Consulting recommendations were solid.

 

Mr. Thorson responded yes.

 

After discussion, the motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer,

Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #18

Report from the Administrative Services Department regarding a Joint Administration Agreement between the City and the Unions concerning the health care plan. 

 

It was moved by Alderman Jones, seconded by Alderman Foley to approve the agreement as recommended, continue with the Health Care Planning Committee process and authorize the City Manager to execute the contract documents.

 

Discussion followed with Mayor Pauley inquiring upon Administrative Services Director John Thorson to explain as to what the agreement entails.

 

Mr. Thorson stated that the Joint Administration agreement is an agreement between the City and the Unions in administering the health care plan. It was noted that this agreement has been in place for a number of years. Mr. Thorson indicated that this agreement handles plan administration, committee assignments and gives a lot to the overall administration of the health care plan.  It was noted that the agreement brings planned uniformity. Mr. Thorson stated that there is a real value in having this committee work together; this year, the onsite nurse was put into place.

 

After discussion, the motion carried by the following Aye and No vote: those voting Aye

being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #19

Report from the Community and Economic Development Department regarding a contract with EnviroNet, Inc for an expanded phase two (2) environmental assessment at 4630 11th Street in an amount not to exceed $60,000.00 to be paid from funds reserved from the purchase price for the environmental assessment. 

 

Alderman Austin moved and Alderwoman Murphy seconded to approve the agreement as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #20

Report from the Community and Economic Development Department regarding an amendment to the development agreement with TESBO, LLC, recommending an extension of the rebate for a period of two (2) years with the commitment to review a potential further extension at that time.

 

It was moved by Alderwoman Murphy, seconded by Alderman Foley to approve the amendment as recommended and authorize the City Manager to execute the contract documents.

 

Discussion followed with Alderman Austin stating that he would like an amendment to the motion. Alderman Austin moved to extend the rebate period to five (5) years instead of two (2) years. Alderman Conroy seconded.

 

The amended motion reads as follows:

 

It was moved by Alderman Austin, seconded by Alderman Conroy to extend the rebate for a period of five (5) years.  The motion carried by the following Aye and No vote:

those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

The main amended motion reads as follows:

 

It was moved by Alderwoman Murphy, seconded by Alderman Foley to approve an extension of the rebate for a period of five (5) years with the commitment to review a potential further extension at that time and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote:

those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #21

Report from the Finance Department regarding an adjustment to the Fiscal Year 2010 Budget, recommending an adjustment to the Police Department State Drug Fund in the amount of $3,499.00.

 

It was moved by Alderman Conroy, seconded by Alderman Foley to approve the adjustment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #22

Report from the Parks and Recreation Department regarding a Resolution to apply for funding for the redevelopment of Douglas Park. 

 

Alderman Tollenaer moved and Alderman Conroy seconded to adopt the Resolution as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none

 

Agenda Item #23

Report from the Public Works Department regarding Sunset Marina maintenance, construction and slip rates, recommending an increase of the summer lease rate for covered slips from $53.63 per foot to $67.37 per foot, an increase of all other marina rates and charges other than fuel and concessions by 3.0%, authorize refinancing of  Sunset Marina debt to raise an additional $900,000.00 for construction of the new 400 Dock, authorize the construction of the new 400 Dock with a mixture of covered and uncovered slips and authorize the Public Works Department to prepare a draft agreement for construction management services for the new 400 Dock.

 

Note: Agenda Item #23 was deferred from Monday, July 27, 2009.

 

Alderman Conroy moved and Alderman Austin seconded to open up Agenda Item #23 for discussion.

 

Mayor Pauley inquired to the audience as to whether anyone wished to speak on this issue.

 

Mr. Richard DePauw of 18 Deer Run stepped forward. Mr. DePauw voiced concerns regarding the proposal for Sunset Marina concerning a 25% increase in rates for covered slips as opposed to the rest of the slips being increased by only 3%.  Mr. DePauw did not see any justification for the proposal. Mr. DePauw stated that a percentage should be applied equally to all slips.

 

Mayor Pauley inquired upon Public Works Director Bob Hawes to answer any questions and to update Council with information that was requested from staff several weeks ago. Mr. Fred Attwood, Chairman of the Boater’s Advisory Committee and who resides at 8908 19th Street West also accompanied Mr. Hawes to the podium.

 

Mr. Hawes stated that the rates were determined based upon the cost of construction between an open and covered dock. Currently, the difference in price is approximately 30% between opened and covered slips.

 

Mr. Hawes offered that the recent recommendations regarding the 400 Dock and the rate increase for covered slips has produced controversy. Mr. Hawes provided Council with additional information regarding these issues.

 

Mr. Hawes indicated that there have been accusations that the problems at the marina are based upon poor customer service. Mr. Hawes pointed out that customer service is taken very seriously. It was noted that every year, a boater’s survey is sent out to all of the boaters. In addition, the results of the 2008 boater’s survey regarding customer service quality showed that customer service was rated at  four (4) out of five (5), which is good.

 Mr. Hawes commented that the 400 Dock received a rating of 2.4 out of five (5), which is poor. This was rated by boaters who use the dock.  Mr. Hawes offered that the Boater’s Advisory Committee and staff have reached the conclusion that the 400 Dock has reached the end of its service life.

 

Mr. Hawes stated that there were also criticisms regarding the Boater’s Advisory Committee process. Mr. Hawes pointed out that he has worked with the Boater’s Advisory Committee for 20 years; they are a very good group of people. It was noted that the process is public and assessable to everyone that wants to participate. The schedule of the Boater’s Advisory Committee meetings and minutes are posted. All meetings are open to the public.

 

Mr. Hawes discussed the recommendations from the report that had been discussed several weeks ago at Study Session. Mr. Hawes commented that it was fair to say that for some boaters, it would be a double rate increase if they have a covered slip on the 400 Dock. They would not only pay a higher rate, but would also be required to move to a larger slip. Mr. Hawes stated that staff is suggesting the development of an Underleasing Program with the Boater’s Advisory Committee to allow boaters on the 400 Dock to ease into larger slips. Mr. Hawes added that conditions would have to be developed, but this would allow the boaters to move into the larger slips without paying the additional costs.

 

Council discussed rate increases as it relates to the boaters and the development of an Underleasing Program. Mr. Hawes and Council also discussed the implementation of a covered dock slip increase in two phases.   

Mr. Attwood stated that the Boater’s Advisory Committee looks at all sides of the picture to determine what is best for the boaters and the City.

 

Ms. Doreen Youngberg of 2616 120th Avenue Ct. West stepped forward and voiced concerns regarding communication between the boaters and the Boater’s Advisory Committee and rate comparison increases as it relates to other marinas. Ms. Youngberg opposed the rate increase.

 

Ms. Kathy Qualls who resides at 3205 67th Avenue, Moline, Illinois stepped forward. Ms. Qualls voiced concerns regarding improving the communication between the boaters and the Boater’s Advisory Committee and inquired as to whether the marina was discussed at the earlier Study Session.

 

City Manager Phillips stated that Sunset Marina was not discussed at the Study Session. However, documents were distributed at Study Session regarding the marina.

 

Mr. Gary Kramer of 3408 20th Street Ct. stepped forward. Mr. Kramer voiced concerns regarding a balance sheet not being provided to boaters regarding the operation of the marina concerning revenue and expenses. Mr. Kramer wanted to have a breakdown of income and expenses.

 

City Manager Phillips stated that reports can be made available to anyone. In addition, Mr. Phillips offered that there is no mystery in the City’s public financial books.  After more discussion, Mr. Hawes handed Mr. Kramer a balance sheet.

 

Mr. Kevin Chandler of 3445 54th Street, Moline, IL. stepped forward. Mr. Chandler voiced concerns regarding the increase in rates, and stated that if the rates increase, he would have to leave the marina due to being priced out.

 

More discussion followed regarding the 400 Dock as it relates to the floatation system, the bond issue to support the 400 Dock, and dredging as it relates to the marina and the 400 Dock.

 

Alderman Conroy stated that he had great respect for the members of the Boater’s Advisory Committee. Alderman Conroy indicated that the marina has 437 slips, which is down to approximately 300 slips that are rented at the marina. Alderman Conroy had concerns that if the rate did increase by 25%, 10% of the clientele would be lost. In addition, the 25% increase could go to 40% or higher for people that have smaller boats and they would have to go to bigger slips. Alderman Conroy stated that the City may be underestimating the amount of people that the marina would lose. Alderman Conroy indicated that the City wants to keep the current customers at the marina. Alderman Conroy noted that he would not be voting for a 25% increase in rates. However, he would be happy to vote for a 3% increase in rates and take another look at what needs to be done to have the appropriate amount of slips and save customers rather than lose customers.   

Alderwoman Murphy concurred with Alderman Conroy’s statements. Alderwoman Murphy stated that it is important to make sure that customers are happy. Alderwoman Murphy supported the 3% increase for next year.

 

After discussion, Alderwoman Murphy withdrew her second to open up Agenda Item #23 for discussion and Alderman Conroy withdrew his first to open up Agenda Item #23 for discussion.

 

Alderman Conroy then moved to increase the lease rates by 3% for 2010 and Alderwoman Murphy seconded.

 

 More discussion followed.

 

Alderman Brooks inquired upon Alderman Conroy to clarify the motion.

 

Alderman Conroy stated that it would be a 3% increase across the board for all boaters. Staff would also be asked to come back to Council with another business plan for review regarding the marina improvements concerning the layout of how many docks and how many covered slips there could be to keep customers satisfied.

 

Mayor Pauley reiterated the clarification of the motion, which is to raise the lease rates by 3% and do nothing with the 400 Dock at this time, but to look at the other issues.

 

Alderman Austin supported the motion for the 3% increase, but would like for the impacted group (boaters) to come back at a later time with a unified voice regarding the marina improvements.

 

Alderman Brooks, Alderman Foley and Alderman Jones supported the motion.

 

After discussion, the motion reads as follows:

 

 It was moved by Alderman Conroy, seconded by Alderwoman Murphy to approve a 3% summer slip lease rate increase for all boaters for the 2010 boating season and authorize the Boater’s Advisory Committee and Public Works to submit to Council another business plan for marina improvements concerning the layout of how many docks and covered slips there could be to keep customers satisfied. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

 

 

 

 

 

 

Agenda Item #24

Report from the Community and Economic Development Department regarding Fiscal Year 2010/2011 Community Development Block Grant and Gaming Allocation Policies.

 

It was moved by Alderman Austin, seconded by Alderwoman Murphy to approve Fiscal Year 2010/2011 Community Development Block Grant and Gaming Allocation Policies as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #25

Report from the Community and Economic Development Department regarding a request from Loran and Michelle Lassuy to apply for a Special Use Permit to reestablish a single family residence in the existing residential structure in a B-4 (highway business) district property at 4328 78th Avenue West. 

 

Alderman Conroy moved and Alderman Foley seconded to allow for the application of the Special Use Permit as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #26

Report from the Mayor regarding appointments and reappointments to the Beautification Commission.

 

It was moved by Alderman Conroy, seconded by Alderwoman Murphy to approve the appointments and reappointments as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Appointments to the Beautification Commission include; Elizabeth (Betty) Moran with a four (4) year term to expire on June 30, 2013; Rev. David McAdams to a two (2) year term to expire on June 30, 2011 and Kim New to a two (2) year term to expire on June 30, 2011.

 

Reappointments include; Kenna Durham and Sandra Hass; both appointed to four (4) year terms expiring on June 30, 2013. 

 

Agenda Item #27

Report from the Mayor regarding a reappointment to the Planning Commission.

 

Alderman Foley moved and Alderman Jones seconded to approve the reappointment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

David Levin was reappointed to the Planning Commission for a three (3) year term expiring on April 30, 2012.

 

Agenda Item #28

Report from the City Clerk regarding a request from RIBCO for a modification to their August 22, 2009 Concert Series event application, requesting the use of Lot F for a custom car display and the use of 10 barricades to restrict traffic.

 

It was moved by Alderman Jones, seconded by Alderwoman Murphy to approve the requests as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #29

Report from the City Clerk regarding a request from Reverend Willie E. Jones of the People’s Missionary Baptist Church for parking to be permitted at the curbside along the east and west sides of 23rd Street between 5th and 6th Avenues on Friday, August 28, 2009 and Saturday, August 29, 2009 from 12:00 noon until 9:45 p.m. for their annual Choir Day services.

 

Alderman Austin moved and Alderman Foley seconded to approve the request as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #30

Report from the City Clerk regarding a request for a Sound Amplification permit from the Apostolic Sanctuary for a Tent Revival to be held on Friday, September 11 and Saturday, September 12, 2009 from 7:00 p.m. to 9:00 p.m. and on Sunday, September 13, 2009 from 2:00 p.m. to 4:00 p.m. at 3808 11th Street.

 

It was moved by Alderman Tollenaer, seconded by Alderwoman Murphy to approve the Sound Amplification permit as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #31

Report from the City Clerk regarding a request from Broadway Presbyterian Church to close off a portion of 23rd Street from the corner of 7th Avenue to the end of their property on Saturday, September 12, 2009 from 8:00 a.m. to 3:00 p.m. for a Community Resource Fair with Greenbush Neighbors and Lincoln School.

Alderman Jones moved and Alderwoman Murphy seconded to approve the request as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #32

Report from the City Clerk regarding a request for a Street Closing at 23rd Street between 20½ Avenue and 2025 23rd Street on Saturday, October 10, 2009 from 4:00 p.m. to 12:00 midnight for a block party.

 

It was moved by Alderman Austin seconded by Alderman Tollenaer to approve the request as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #33

Report from the City Clerk regarding an Activity Permit application from the CornBelt Running Club to hold a Run/Walk on Sunday, October 11, 2009 from 8:00 a.m. to 10:00 a.m. 

 

Alderman Foley moved and Alderman Austin seconded to approve the application  as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #34

Items from the City Manager’s Memorandum Packet.

 

City Manager Phillips did not have any items to discuss.

 

Alderwoman Murphy reminded everyone to Shop Rock Island. Alderwoman Murphy stated that the Rock Island Country Market is located on 24th Street, and is open seven (7) days a week from 6:00 a.m. to 9:00 p.m.

 

Alderman Brooks read a brief statement regarding the issue of violence in the community.

 

Mayor Pauley applauded Alderman Brooks for taking a stand and working with his ward in regards to the issue of violence. Alderman Pauley stated that currently, the City is working on a framework for a task force called Safer Communities to address the issue of violence in all of the communities in Rock Island.

 

Agenda Item #35

Other Business

 

Mr. Norm Moline of 3836 28th Avenue stepped forward. Mr. Moline stated that the 2nd annual upcoming Upper Mississippi River Conference will be held on September 23rd, 24th and 25th at the I-Wireless Center.  Mr. Moline indicated that the conference is called Weaving Multiple Uses into Sustainable River Communities.  It was noted that a special grant writing pre-conference would be held on September 23, 2009 for municipal/county regional leaders. Mr. Moline urged Council to register for the upcoming event. 

 

Agenda Item #36

No Executive Session.

 

An Executive Session was not held.

 

Agenda Item #37

Recess

 

A motion was made by Alderwoman Murphy and seconded by Alderman Foley to recess to Monday, August 24, 2009 at 5:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

The meeting was recessed at 8:56 p.m.

 

 

 

 

 

 

 

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                                                                     Aleisha L. Patchin, City Clerk