CITY OF ROCK ISLAND

The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, David Conroy, P. J. Foley, Stephen L. Tollenaer, Jason W. Jones, Joy Murphy and Charles O. Austin III. Also present were City Manager John Phillips, Public Works Director Bob Hawes, Sunset Marina Manager Melody Miller, members of the Boater’s Advisory Committee including Mike Thoms and General Manager Jeff Nelson of MetroLink. Alderman Terry M.A. Brooks I arrived at 5:07 p.m.

SUNSET MARINA IMPROVEMENTS AND RATES

Mayor Pauley stated that citizens attending the Study Session that wish to speak on the issue of Sunset Marina, will have the opportunity to do so at the Council meeting this evening when Agenda Item #26 comes up for Council consideration.

City Manager Phillips then inquired upon Public Works Director Bob Hawes to provide information regarding the proposals for Sunset Marina.

Mr. Hawes stated that City staff and the Boater’s Advisory Committee have been working on some major issues for the past several months regarding Sunset Marina. Mr. Hawes indicated that the major issues include; the overall level of marina maintenance, future strategies for harbor dredging, harbor entrance configuration, the future of the 400 Dock and slip rates for the 2010 boating season. It was noted that although all of these issue are interrelated, recommendations for the 400 Dock and the 2010 slip rates will be discussed for Council consideration.

Mr. Hawes explained that the 400 Dock has exceeded its useful life. It was noted that the Boater’s Advisory Committee and City staff discussed and reviewed five (5) options

for the dock with the understanding that the marina cannot afford an increase in its annual debt service; that the existing marina debt could be refinanced and extended in order to raise an additional $900,000.00 for a solution for the 400 Dock and a replacement dock cannot extend farther out into the harbor without interfering with other docks.

Mr. Hawes then discussed the options for the 400 Dock, which included; eliminating the 400 dock, rehabilitating the existing 400 Dock, replacing the 400 Dock with a new covered dock, replacing the 400 Dock with a new uncovered dock and replacing the 400 Dock with a combination of covered and uncovered slips.

Mr. Hawes indicated that eliminating the 400 Dock would cause a loss of revenue to the marina. If the 400 Dock was rehabilitated, the estimated cost would be approximately $700,000.00 and the service life of the dock would only be up to 10 years. Mr. Hawes stated that replacing the 400 Dock with a new covered dock would be too expensive. Mr. Hawes commented that the option of replacing the 400 Dock with a new uncovered dock would provide enough slips for the boaters and it was affordable, and it was the recommended option until staff developed the last option of replacing the 400 Dock with a combination of covered and uncovered slips.

Mr. Hawes stated that replacing the 400 Dock with a combination of covered and uncovered slips would be affordable at an estimated cost of $900,000.00, and it would provide as many covered slips as possible within the financial constraints, and would generate more revenue than the option of replacing the 400 Dock with a new uncovered dock.

Mr. Hawes then discussed the proposed 2010 slip rates. Mr. Hawes stated that based upon construction and maintenance costs and market demand, the Boater’s Advisory Committee and City staff are recommending that covered slip lease rates should be higher than uncovered slip rates. Currently, covered slip rates at the marina cost 30% more than equivalent uncovered slip rates. Mr. Hawes stated that based on initial construction costs, the recommended covered slip rate for 2010 should be 58% higher than the uncovered slip rate. It was noted that currently, the summer lease rate for covered slips is $53.63 per foot; the recommended rate increase would be $67.37 per foot. Mr. Hawes made reference to a comparison model depicting various marinas and their slip rates. Mr. Hawes stated that the committee and staff believe that the rates that are being proposed are competitive to the marketplace.

After discussing the various options for the 400 Dock and the recommended slip rates, Mr. Hawes indicated that the Sunset Marina Boater’s Advisory Committee and the Public Works Department are recommending that Council approve an increase of the summer lease rate for covered slips from $53.63 per foot to $67.37 per foot, approve an increase of all other marina rates and charges other than fuel and concessions by 3.0%, authorize refinancing of Sunset Marina debt to raise an additional $900,000.00 for construction of the new 400 Dock, authorize the construction of the new 400 Dock with a mixture of covered and uncovered slips and authorize the Public Works Department to prepare a draft agreement for construction management services for the new 400 Dock.

Discussion followed. Council discussed revenue projections as it relates to capital relating to the proposals that were recommended and occupancy rates as it relates to debt. Council also discussed covered slips, uncovered slips, vacancies and maintenance as it relates to the rest of the marina docks and the slip lease rates that were recommended. The issue of rehabilitating the 400 Dock as opposed to reconstruction of the 400 Dock was also discussed.

METROLINK PRESENTATION AND UPDATE

City Manager Phillips inquired upon Jeff Nelson, General Manager of MetroLink to update Council on the MetroLink maintenance facility project.

Mr. Nelson stated that MetroLink is working on a new transit maintenance facility in Rock Island. Mr. Nelson added that they have outgrown the current facility located at 2929 5^th Avenue.

Mr. Nelson discussed the modernization and functionality of the existing facility. Mr. Nelson indicated that in 2005, a consultant evaluated the facility and listed suggestions to modernize the building. It was noted that MetroLink has implemented most of the modernization elements. Mr. Nelson stated that on the function side of the issue, the consultant had no suggestions. Mr. Nelson added that the width of the buses has changed from 96 inches to 102 inches. Mr. Nelson pointed out that the facility is landlocked. It was noted that in the past, MetroLink had contracted with LRC for overflow space. However, that has ended.

Mr. Nelson stated that space was found for a new facility in and around LRC’s property. Mr. Nelson then showed an artist’s rendering of the proposed new transit operations facility. It was noted that the new facility will be LEED certified and incorporate many sustainable design elements.

Mr. Nelson indicated that the Federal Government has generated approximately six million dollars to MetroLink. MetroLink has approximately 4.7 million dollars approved in grant format, but has not received it. Mr. Nelson offered that the State of Illinois has passed the Capital Bill, and 300 million dollars is earmarked for down state transit. It was noted that the secretary and governor stated that it is on the priority list to try to come up with a methodology to recognize projects and how to award the dollars. Currently, there is not a process in place and MetroLink is waiting. Mr. Nelson indicated that he is pretty sure that they will know before November in regards to the award of dollars. In addition, Mr. Nelson offered that MetroLink has submitted a 4.9 million dollar request regarding the Stimulus funding for transit specific sustainability projects. It was noted that the Stimulus dollars will help to defray the costs of the environmental part of the geothermal work.

Mr. Nelson stated that 30% of the engineering work has been completed. It was noted that the survey work has been completed, and the soil borings are in place as well as the footings for the building and the relocation of the facility. Mr. Nelson commented that the utilities relocation has posed a challenge. The relocation was estimated at three to four hundred thousand dollars. However, MidAmerican Energy Company has stated that it would be close to one million dollars for the utilities relocation.

Council discussed the new MetroLink operations facility.

DROP-OFF CENTER PRESENTATION

City Manager John Phillips inquired upon Public Works Director Bob Hawes to update Council on the Drop-Off Center.

Mr. Hawes explained that an Illinois Environmental Protection Agency inspector came to the Public Works facility on Mill Street on June 30, 2009 as a result of a citizen’s complaint regarding the operation of the Refuse and Yard Waste Drop-Off Center. Mr. Hawes stated that two (2) violations were identified and the City will be receiving a formal Notice of Violation. Mr. Hawes indicated that it has been common practice for workers to deposit the refuse and waste in piles on the ground; later, the piles are then loaded off into roll-off trucks and delivered to the landfill or compost facility. Mr. Hawes noted that the IEPA inspector stated that it is illegal to store the refuse and yard waste on the ground. Mr. Hawes noted that this practice stopped immediately and the workers are now placing the waste directly into roll-off containers.

Mr. Hawes noted that the inspector advised that the Drop-Off Center is operating like a landfill because yard waste is delivered by the public and stored on the ground until a later date and then removed. Mr. Hawes stated that the inspector indicated that it could not continue unless the facility is permitted by the IEPA. Mr. Hawes added that the cost of an IEPA approved transfer station would be approximately $500,000. Mr. Hawes noted that the current site is not large enough for a transfer station; there is nowhere to expand and it is just too costly.

Mr. Hawes stated that there is a bigger problem with the Drop-Off Center; it has become too costly to operate. It was noted that the refuse and yard waste volumes accumulated every Saturday are overwhelming the department’s ability to haul it away. Mr. Hawes stated that the operating costs and disposal fees are far exceeding the budget and if the trend continues, the cost of the Drop-Off Center will exceed the fiscal year 2010 budget by approximately $130,000.00.

Mr. Hawes explained that the City has a landfill contract with Millennium Waste, which is located on Knoxville Road south of Milan. They already provide a paved citizen drop-off area for refuse at the landfill. There is a minimum charge of $50.00 for citizens to drop off their waste. Mr. Hawes stated that the City has discussed this issue with Millennium Waste and they have agreed to partner with the City to provide the service to Rock Island citizens on Saturdays from 7:00 a.m. to 12:00 noon at a discounted rate of $10.00 per vehicle. Mr. Hawes added that Millennium Waste will also accept yard waste.

Mr. Hawes explained that the Public Works Department will provide roll-off boxes at the drop-off area to be utilized by Rock Island citizens, install signs at the landfill directing citizens to the drop-off area and provide two (2) staff members and equipment at the drop-off area to assist citizens and handle the roll-off boxes. It was noted that the City will haul whatever cannot be land-filled to the composting facility.

It was noted that the service for one (1) free special pick-up per year will continue. Mr. Hawes indicated that after discussing the issue of leaf drop-off with the IEPA inspector, it is believed that the City would still be able to provide for the drop-off of leaves at Mill Street. Mr. Hawes stated that if the suggested changes to close the operation of the Refuse and Yard Waste Drop-Off Center are approved, it would become effective on Saturday, September 5, 2009. In addition, staff would provide notice to all Rock Island customers of the change.

Council had concerns regarding the issue of the yard waste component. Council inquired upon Mr. Hawes to discuss this issue with the IEPA to see if yard waste disposal could continue at Mill Street since leaf burning is no longer permitted in the City.

Mr. Hawes stated that he would find out if yard waste could still be accepted and would come back to Council with the information.

ADJOURNMENT

A motion made by Alderman Brooks and seconded by Alderwoman Murphy to adjourn the meeting carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was adjourned at 6:25 p. m.

__________________________

Aleisha L. Patchin, City Clerk

Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, P. J. Foley, Stephen L. Tollenaer, Jason W. Jones, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.

Introductory Proceedings

Mayor Pauley called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Alderman Foley gave the Invocation.

Agenda Item #5

Minutes of the Meeting of July 13, 2009.

A motion was made by Alderman Austin and seconded by Alderwoman Murphy to approve the Minutes of the Meeting of July 13, 2009. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #6

Update Rock Island by Mayor Pauley.

Mayor Pauley stated that he had the opportunity to attend the 30^th annual Firefighter and Police Officer of the Year awards last night sponsored by the Knights of Columbus. The Mayor stated that Lieutenant Jon Briggs was selected as the Firefighter of the Year and Officer Doug Williams was selected as the Police Officer of the Year. It was noted that both were selected by their peers.

Mayor Pauley offered that August 8, 2009 is Salute to Veteran’s Day. The Mayor stated that this event honors those who serve or have served in the armed forces over the history of our great nation. It was noted that opening ceremonies will begin at 10:00 a.m. at Second Baptist Church, followed by a picnic at Longview Park and a final gathering at VFW Post #1303.

Mayor Pauley indicated that the City Council approved the Armory Park plan and final design on October 1, 2008. Since then, environmental testing has been completed, hazardous materials removed, the Armory demolished, utility work completed, grading work underway and stage and entry foundations have been poured. The Mayor stated that during this process, there were ongoing discussions with Modern Woodmen regarding parking for the park and Modern Woodmen employees. It was noted that Modern Woodmen owns property on the east side, which they use for parking. They also use a portion of City-owned levee parking for additional employee parking.

The Mayor indicated that the City and Modern Woodmen have agreed that Modern Woodmen will have access to 89 spaces for employee parking during office hours. The Public can use this space during evenings and weekends. The Mayor stated that this is an excellent partnership that meets the parking needs of Modern Woodmen and will support parking needs during park functions.

The Mayor offered that Family Fun Day is Saturday, August 1, 2009 at the Martin Luther King Community Center from 10:00 a.m. to 4:00 p.m. It was noted that activities include a parade, merchant and food vendors, talent show, informational booths, children’s games and music. The Mayor stated that the parade will begin at 10:30 a.m. on the corner of Frances Willard School and proceed to the King Center. It was noted that this is a community event provided for families and residents to help strengthen the neighborhoods and support the youth. The Mayor added that for more information contact the Martin Luther King Center at 309 732-2999.

Mayor Pauley stated that the community is invited to celebrate Lincoln Park’s 100^th birthday (and President Lincoln’s 200^th birthday) on Tuesday, July 28, 2009 beginning at 6:00 p.m. It was noted that the activities include; River City Six performing 10 decades of music, ballroom dancers, Hy-Vee grilling dinner, entertainment for the children and Broadway Presbyterian Church will serve pie and ice cream. It was noted that the festivities will also include a vintage car display, historic photos and memorabilia.

Agenda Item #7

Proclamation declaring Monday, August 3, 2009 as National Night Out.

Mayor Pauley read the Proclamation declaring Monday, August 3, 2009 as National Night Out.

Steve Trainor from the Community Caring Conference accepted the Proclamation. Mr. Trainor thanked the Council and Mayor for the Proclamation. Mr. Trainor stated that the Community Caring Conference is a neighborhood action agency, which primarily organizes block clubs and neighborhood watches. Mr. Trainor offered that at the August 3^rd event, there will be Police demonstrations, and citizens will be provided with information on ways to keep their neighborhoods cleaner, quieter and safer.

Agenda Item #8

A Proclamation declaring August 7 and August 8, 2009 as V.F.W. Buddy Poppy Days.

Mayor Pauley read the Proclamation declaring August 7 and August 8, 2009 as V.F.W. Buddy Poppy Days.

P. J. Hymes and Donna Hymes accepted the Proclamation and thanked the Mayor and Council for the Proclamation. Mr. Hymes stated that the citizens and the City of Rock Island allow this program to continue to help our veterans.

Agenda Item #9

Proclamation declaring August 8, 2009 as Salute to Veterans Day.

Mayor Pauley read the Proclamation declaring August 8, 2009 as Salute to Veterans Day.

Brenda Carmen, Jim Kerr and Louie Alongi accepted the Proclamation. Mr. Kerr stated that a press conference would be held on Wednesday, July 29, 2009 at 10:00 a.m. at Rock Island Township. Mr. Kerr thanked the Mayor and City Council for the Proclamation.

Agenda Item #10

A Special Ordinance declaring the current City-owned 1989 Chevy Suburban, 1995 Chevy Suburban and 1997 Ford E350 Van as surplus and allowing for disposal.

Alderman Austin moved and Alderman Brooks seconded to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #11

A Special Ordinance declaring the current City-owned 1991 Case 680L Backhoe as surplus and allowing for disposal.

It was moved by Alderman Conroy, seconded by Alderman Foley to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #12

A Special Ordinance declaring the current City-owned 1987 GMC Sierra Pick-up as surplus and allowing for disposal.

Alderman Foley moved and Alderman Jones seconded to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #13

An Ordinance amending Article VIII, Sec. 8.13a (1) of the Zoning Ordinance.

It was moved by Alderwoman Murphy, seconded by Alderman Jones to consider, suspend the rules and pass the Ordinance.

Discussion followed with Alderman Austin inquiring upon Planning and Redevelopment Administrator Alan Carmen to explain what the amendment entailed.

Mr. Carmen stated that the amendment is clarifying that a major home occupation does have employees and customers coming to and from the property and triggers a Special Use Permit. Mr. Carmen stated that prior to that, the Ordinance did not include this distinction. The amendment clarifies how the major home occupation functions.

After discussion, the motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #14

A Special Ordinance establishing a handicapped parking space at 1600 9^th Street.

Agenda Item #15

A Special Ordinance establishing a handicapped parking space at 725 22^nd Street.

It was moved by Alderman Jones, seconded by Alderman Conroy to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none

Agenda Item #16

An Ordinance amending Chapter 9, Article II, Sec.9-40 of the Code of Ordinances.

Alderwoman Murphy moved and Alderman Conroy seconded to consider, suspend the rules and pass the Ordinance.

Discussion followed with Alderman Austin inquiring upon City Attorney Konecky to explain what the amendment entailed.

City Attorney Konecky stated that this amendment is to make clear that when Fire Lanes have been established even on private property, the Fire Lanes can be enforced on that property. City Attorney Konecky indicated that there was language in the old Ordinance that was just directed to streets, and this clarifies that the City can enforce Fire Lane violations on private property as well.

After discussion, The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #17

CLAIMS

It was moved by Alderman Austin, seconded by Alderman Foley, to accept the following reports and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

a. Report from the Public Works Department regarding payment in the amount of $8,725.60 to EIMCO Water Technologies for an emergency purchase of one (1) lower bearing assembly. (238)

b. Report from the Public Works Department regarding payment in the amount of $2,936.00 to Steve Gibson for the building of a rain garden through the Rain Gardens for Rock Island program. (239)

c. Report from the Public Works Department regarding payment in the amount of $10,794.49 to USALCO for the May purchase of Liquid Aluminum Sulfate. (240)

d. Report from the Public Works Department regarding payment in the amount of $2,554.97 to Martin Equipment for emergency backhoe repairs. (241)

e. Report from the Public Works Department regarding payment #6 in the amount of $361,916.72 to Williams/Valley Construction Management for services provided for the Armory Park Bid Release 1 project. (242)

f. Report from the Public Works Department regarding payment #2 in the amount of $225,565.63 to Williams/Valley Construction Management for services provided for the Armory Park Bid Release 2 project. (243)

g. Report from the Public Works Department regarding payment #5 and final in the amount of $28,500.38 to Langman Construction, Inc. for 24^th Street resurfacing of 25^th to 31^st Avenue. (244)

h. Report from the Martin Luther King Center regarding payment in the amount of $102,950.63 to Gere/Dismer Architects for architectural design services for the Martin Luther King Jr. Community Center expansion project.

Agenda Item #18

Claims for the weeks of July 10 through July 23 in the amount of $1,576,586.54.

Alderman Conroy moved and Alderman Foley seconded to allow the claims. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #19

Payroll for the weeks of June 29 through July 12 in the amount of $1,263,773.24.

It was moved by Alderman Foley, seconded by Alderwoman Murphy to allow the payroll as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #20

Report from the Public Works Department regarding bids for the purchase of street maintenance materials, recommending the bids be awarded to Tri-State Asphalt, Phoenix Corporation of the Quad Cities and the River Stone Group in the total amount of $145,630.00.

It was moved by Alderwoman Murphy, seconded by Alderman Jones to award the bids as recommended and authorize purchase. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #21

Report from the Community and Economic Development Department regarding a development agreement and leases with Modern Woodmen of America.

Alderman Conroy moved and Alderman Foley seconded to approve the agreement and leases as recommended and authorize the City Manager to execute the contract documents.

Discussion followed with Mayor Pauley inquiring upon Planning and Redevelopment Administrator Alan Carmen to say a few words in regards to the agreement.

Mr. Carmen stated that this agreement identifies a means to serve the public and to support the efforts of Modern Woodmen on their potential future expansion by providing parking on the west side of the park and on the east side of the Modern Woodmen property. Mr. Carmen indicated that it will provide 89 parking spaces. This will be for Modern Woodmen employees during the working day. It was noted that during the evenings and weekends, the public may use the spaces for parking and it will allow for scheduled park events.

Mayor Pauley stated that 25 of the 89 spaces are on City property and the rest is on Modern Woodmen’s property.

Agenda Item #22

Report from the Community and Economic Development Department regarding an agreement with Missman Stanley Associates for a wetlands delineation and archeological survey on City-owned property at the northeast corner of Andalusia Road and the Rock Island Parkway.

It was moved by Alderwoman Murphy, seconded by Alderman Tollenaer to approve the agreement as recommended and authorize the City Manager to execute the contract document. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #23

Report from the Finance Department regarding a contract with Azavar Audit Solutions, Inc. for an audit of City of Rock Island sales taxpayers in the amount of $8,200.00.

Alderman Tollenaer moved and Alderman Conroy seconded to approve the contract as recommended and authorize the City Manager to execute the contract document.

Discussion followed with Alderman Austin inquiring as to whether this would be an annual expense or a one-time expense.

City Manager Phillips stated that this would be a one-time expense. Mr. Phillips explained that the City receives a report from the Department of Revenue on all of the City’s sales tax payers. It was noted that it is hard to tell who may not be on the list. It may be that it is a Rock Island business, but the sales tax entry is identified as a different community. Mr. Phillips offered that this company is trying to develop the City’s good data bases based upon auditing the Mediacom customers in Rock Island and utility tax customers, and then using that data base to look at sales tax payers.

Mr. Phillips stated that this will be a good one-time shot to make sure that the revenue from some sales tax payers is not going to the wrong community.

Agenda Item #24

Report from the Administrative Services Department regarding a Special Ordinance for prevailing wage rates in the City of Rock Island.

It was moved by Alderman Tollenaer, seconded by Alderman Brooks to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #25

Report from the Finance Department regarding an adjustment to the Fiscal Year 2010 Budget, recommending an adjustment to the Sunset Marina Fund in the amount of $74,020.65.

Alderman Conroy moved and Alderwoman Murphy seconded to approve the adjustment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #26

Report from the Public Works Department regarding Sunset Marina maintenance, construction and slip rates, recommending an increase of the summer lease rate for covered slips from $53.63 per foot to $67.37 per foot, an increase of all other marina rates and charges other than fuel and concessions by 3.0%, authorize refinancing of Sunset Marina debt to raise an additional $900,000.00 for construction of the new 400 Dock, authorize the construction of the new 400 Dock with a mixture of covered and uncovered slips and authorize the Public Works Department to prepare a draft agreement for construction management services for the new 400 Dock.

It was moved by Alderman Conroy, seconded by Alderman Foley to open up Agenda Item #26 for discussion.

Mayor Pauley inquired as to whether anyone was here to speak on this issue.

Ms. Kathy Qualls who resides at 3205 67^th Avenue, Moline, Illinois stepped forward.

Ms. Qualls stated that there were three (3) interrelated issues that needed to be considered in regards to the proposed improvements at Sunset Marina. Ms. Qualls stated that first, there was insufficient planning and preparation that had gone into the proposal for the 400 Dock. Secondly, the rate increases that are being proposed will actually decrease the funds going into the City and drive boaters away, and most of the boaters do not feel that they have been adequately represented by the current members of the Boater’s Advisory Committee.

Ms. Qualls indicated that the option for rehabilitating the 400 Dock as stated in the report was never fully researched nor were bids solicited. It was noted that Ms. Qualls felt that sections of the roof needed to be repaired and new flotation was needed.

Ms. Qualls voiced concerns regarding the increase of slip rates and offered that if slip rates were raised, many boaters would go elsewhere. Ms. Qualls stated that further study was required on the 400 Dock.

Council discussed this issue as it relates to bids and estimates regarding the cost to rehabilitate the 400 Dock, which is approximately $700,000.00.

City Manager Phillips stated that no bids were solicited for any of the proposed options. Generally, when the City does a project, bids are not requested from contractors for all options; estimates are done.

Ms. Qualls stated that there had not been enough information provided to warrant rebuilding the 400 Dock as opposed to repairing the dock.

Alderman Brooks stated that it seems sensible to build a dock that will last 20 or 30 years rather than to repair a dock that would cost $200,000.00 less, but will fall apart in 10 years.

Mr. Phillips inquired upon Public Works Director Bob Hawes to clarify the efforts that were made to try to get information to the Boater’s Advisory Committee and staff regarding the cost estimates for rehabilitation of the 400 Dock.

Mr. Hawes stated that the details had been gathered over a number of months. It was noted that a construction management firm, dock manufacturers and a structural steel company were brought in to look at the dock. Mr. Hawes indicated that the $700,000.00 was based upon the estimate of what it would cost to repair the damaged steel, replace some of the roofs, refloat the dock and take care of some of the power problems.

Alderman Conroy inquired as to what the rate increase is paying for.

Mr. Hawes responded that the rate increase pays for the ongoing operations of the marina. Mr. Hawes noted that whether or not the 400 Dock is replaced or rehabilitated for $700,000.00, doesn’t change the amount that is recommended for the rate increase.

Alderman Brooks inquired as to where the $900,000.00 would come from for the replacement of the 400 Dock.

Mr. Hawes offered that bonds would be sold and the bonds would be financed to stretch the payments out for 20 years.

Mr. Charlie Norton of 1611 McCormick Place in Davenport, Iowa stepped forward.

Mr. Norton voiced concerns regarding raising the slip rates at Sunset Marina. Mr. Norton stated that he is a boater and has an annual slip fee of $2,000.00. It was noted that Mr. Norton has docked his boat at the marina for the past 11 years. Mr. Norton stated that if the rates go up, his rent would go up $800.00 a year. Mr. Norton suggested to Council that other ways need to be found to raise revenue. In addition, Mr. Norton offered that the plan does not offer any ways to attract new boaters. Mr. Norton concurred with Ms. Qualls in that raising the rates would drive away boaters.

Mr. Mike Thoms of 4205 14^th Street stepped forward. Mr. Thoms stated that he is an avid boater and a member of the Boater’s Advisory Committee. Mr. Thoms indicated that there are openings on the Boater’s Advisory Committee, and if people feel that they are not being represented and want to be on the committee, please contact staff. Mr. Thom’s stated that the role of the Boater’s Advisory Committee is not just to give the opinions of the boaters, but also to take into consideration the thoughts of the City; it is a compromise. Mr. Thoms also commented that a rate increase is needed for the marina to break even.

More discussion followed regarding occupancy rates, marketing efforts to attract boaters, Boater’s Advisory Committee membership, representation, communication with boaters and marina operations.

Alderman Conroy stated that he would like the opportunity to respond to calls and e-mails that he has received from people regarding this issue after he has received more information from staff.

After discussion, Alderman Conroy moved and Alderman Brooks seconded to defer Agenda Item #26 until Monday, August 10, 2009. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderwoman Murphy and Alderman Austin; those voting No, Alderman Tollenaer and Alderman Jones.

Agenda Item #27

Report from the Traffic Engineering Committee regarding a request to place the parking lot located at 513 31^st Avenue under city ordinance control.

Alderman Austin moved and Alderman Brooks seconded to approve the request as recommended and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #28

Report from the Traffic Engineering Committee regarding a request to restrict parking on both sides of 11^th Avenue between 3^rd and 4^th Streets.

It was moved by Alderman Brooks, seconded by Alderman Austin to deny the request as recommended.

Discussion followed.

Mrs. Monico Diaz of 1101 3^rd Avenue stepped forward. Mrs. Diaz stated that an error occurred in the nature of the request. It was noted that Mrs. Diaz did not request what the report stated. Mrs. Diaz stated that she requested no parking on 4^th Street all the way up and down to 3^rd Street only on the side of the street where she owns property. Mrs. Diaz stated that she was requesting no parking due to abandoned vehicles in those areas.

Alderman Brooks voiced concerns regarding allowing Mrs. Diaz’s request. Alderman Brooks stated that if Mrs. Diaz’s request was honored this would allow for every other citizen asking for no parking in front of their property to be honored.

Mrs. Diaz reiterated that she would like no parking from 1101 3^rd Street not including 1100 4^th Street and then include 303 11^th Avenue and 1028 4^th Street.

More discussion followed regarding the nature of Mrs. Diaz’s request.

City Manager Phillips stated that staff made a recommendation on something that Mrs. Diaz did not request. What Mrs. Diaz wants is not in the report. Mr. Phillips added that if Mrs. Diaz would clarify what she wants then staff could take a look at that request. In addition, if it is an abandoned vehicle problem, there are other ways to deal with that rather than to request residential parking.

Public Works Director Bob Hawes stated that the Traffic Engineering Committee recommended against the request; the reason being that a letter was sent out and the people at 1100 4^th Street opposed the request. Mr. Hawes offered that the enabling Ordinance that the City Council passed stated that there is not suppose to be residential parking zones less than a block or 10 contiguous properties. Otherwise, every individual in the City would request no parking in front of their house.

Mayor Pauley suggested bringing the no parking around to the corner of 3^rd Street over to Mrs. Diaz’s property. Alderman Brooks moved to continue the residential parking around the corner of 3^rd Street over to Mrs. Diaz’s property. Alderman Conroy seconded.

Alderman Austin clarified the motion, which is to extend the existing residential parking to the east side of 3^rd Street to 11^th Avenue on the south side of 11^th Avenue to the alley.

After more discussion, the motion reads as follows:

It was moved by Alderman Brooks, seconded by Alderman Conroy to extend the existing residential parking to the east side of 3^rd Street to 11^th Avenue on the south side of 11^th Avenue to the alley, and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #29

Report from the Traffic Engineering Committee regarding a request to change four (4) 30-minute parking meters located at 1804 3^rd Avenue to one (1) hour parking meters.

Alderman Austin moved and Alderman Conroy seconded to approve the request as recommended, and authorize staff to replace the existing four (4) 30-minute parking meters with four (4) one (1) hour parking meters. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #30

Report from the Administrative Services Department regarding a request from Broadway Neighborhood Association for the installation of 18 banners on utility poles owned by the City of Rock Island and MidAmerican Energy.

It was moved by Alderman Tollenaer, seconded by Alderman Jones to approve the request as recommended, and authorize the Public Works Department to install the brackets and banners subject to Broadway providing all required insurance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #31

Items from the City Manager’s Memorandum Packet.

City Manager Phillips made reference to information included in the memo packet regarding the Capital Bill. Mr. Phillips stated that there is 1.8 million dollars identified for Rock Island projects. Mr. Phillips indicated that the report also provides an update of other grant funding through the Federal Stimulus.

Mr. Phillips stated that notification was received stating that the City was unsuccessful in the Ferry Boat Discretionary Program as well as the Diesel grant. Mr. Phillips added that the City has a grant application in for Firefighter assistance or equipment and facility improvements, and considering one from the King Center on broadband access. It was noted that the Neighborhood Stabilization grant application regarding GROWTH and the Rock Island Housing Authority has been submitted.

Mr. Phillips offered that included in the memo packet was a status report on City goals. It was noted that progress has been made in the design and construction of a lot of the City’s facilities. Mr. Phillips stated that the Wastewater Treatment Plant is under design; the park on the riverfront is under construction; the Martin Luther King Center expansion and the Rock Island Fitness and Activity Center is under design.

Mr. Phillips mentioned that also included in the memo packet was information regarding the announcement on Quad City First; the Chamber-Led Model for Regional Economic Development.

Mr. Phillips inquired upon Finance Director Bill Scott to update Council on the June, 2009 Financial Management report that was included in the memo packet.

Mr. Scott stated that the Sales tax, Local Option Sales tax, Use tax, Telecommunication tax and Food and Beverage tax are tracking close to the budget. Mr. Scott added that the concern is with the Income tax, Replacement tax and Utility tax. It was noted that these taxes may not be tracking with the City’s projection.

Mr. Scott indicated that the projection of a shortfall of $278,436.00 regarding the Income tax is probably too low. It was noted that the Illinois Municipal League stated that the Income tax receipts dropped 14% during the first six (6) months. Mr. Scott stated that the City’s difference from last year for the first five (5) months of FY2010 shows a drop of 17.65%. It was noted that by applying the 17.65% decrease to the FY2010 budgeted amount produces a projected income tax shortfall of $567,000.00. Mr. Scott stated that the bottom line is that there could be a $300,000.00 to $600,000.00 shortfall.

Mr. Scott indicated that the Replacement tax is a concern because the Illinois Municipal League stated that receipts were down 15%. It was noted that this decrease applied to actual 2009 revenue is $416,010.00. Mr. Scott offered that the City reduced the FY2010 Replacement tax budget by $408,396.00 from FY2009. Mr. Scott stated that the concern is that the current projected surplus of $589,324.00 will not continue and that actual receipts will be closer to the FY 2010 budget amount of $2,483,664.00.

Mr. Scott offered that the Utility taxes show a projected shortfall of $392,873.00. Mr. Scott added that this shortfall may not be as significant at year end.

Mr. Phillips stated that staff will have more details regarding the projected shortfall at the August 10^th meeting. It was noted that City departments have been inquired upon for ideas that can be implemented that will make sure that the City will not be spending more in this fiscal year than the revenue that will be received.

Alderman Brooks discussed the issue of violence and forming task forces against violence.

Mayor Pauley stated that currently he is looking at two (2) task forces; the first one is a continuation of the task force that was initiated last year, which will incorporate the entire Quad Cities. The other task force would be for the City of Rock Island. It was noted that the City will support this effort.

Alderwoman Murphy encouraged everyone to Shop Rock Island. Alderwoman Murphy indicated Mulkey’s Restaurant is located at 14^th Avenue and 30^th Street. It was noted that this is a full service restaurant, which also has a carry-out service. The restaurant is open Monday through Saturday and the carry-out service is available seven (7) days a week.

Agenda Item #32

Other Business

None

Agenda Item #33

Executive Session on Property Acquisition and Litigation.

A motion was made by Alderman Jones, seconded by Alderman Foley at 8:40 p.m. to recess to Executive Session on matters of Property Acquisition and Litigation. The motion carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #34

Recess

Mayor Pauley reconvened the regular meeting at 9:03 p.m. A motion was made by Alderman Brooks and seconded by Alderman Conroy to recess to Monday, August 10, 2009 at 5:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

The meeting was recessed at 9:04 p.m.

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Aleisha L. Patchin, City Clerk