The Rock Island City Council met for Study Session at 5:00 p.m. on Monday, July 14, 2003, in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, Daniel Rockwell, Evelyn "Evie" R. White, Ann L. Keefe and Frank J. Forlini, Jr. Alderman John E. Bauersfeld, Jr. was absent. Staff present included City Manager John C. Phillips, Finance Director Bill Scott, Police Chief Terry Dove, Sgt. Mike Sponsler, Officer Duane VanLandegen, Accountant Tim Banks, Public Works Director Bob Hawes, Planning Administrator Alan Carmen, and Public Works Administrative Assistant Tim Ridder. Also present was Andy Treager of Eide Bailley.
Bill Scott introduced Andy Treager of Eide Bailley. Mr. Treager indicated that they were here in April and worked on the internal controls and procedures as well as the infrastructure assets. He stated that he had spent most of Monday here auditing the grant information, and four other staff members had been here for about two weeks. He indicated that he hopes to complete the work on the grants Wednesday. He stated that they have spent some time in the office formatting the Audit Report, which will be done differently this year. He stated that Dave Cahill, the Project Manager for Rock Island, would be meeting with John Phillips and Bill Scott after the other work is completed to review the audit. He noted that the discussion draft should be completed by September 1, with the final report to be completed by the end of September.
City Manager John C. Phillips indicated that the Council agreed on June 16 to continue to have the strategic planning sessions this year. He noted that they have had Lyle Sumek the past several years, but Council suggested looking around to see who else might be available. Council also suggested going with a facilitator who has expertise and municipal experience. Personnel Director/Assistant to the City Manager John Thorson contacted other firms to determine their interest and approximate cost to provide these services to the City. Mr. Phillips indicated that two of them could be considered, and noted that the fees they have indicated could change once they realized the extent of the sessions and the interview time before the sessions.
Alderman Conroy stated that he would support having Lyle back because he has the experience and his costs are not that much different from the other two. Following discussion, there was a general consensus to have Lyle Sumek back. Mr. Phillips noted that the dates they are looking at are September 5 and 6, and noted that the Southwest Library worked out well last year. Council agreed to have it at the same location again.
Chief Terry Dove reviewed the report on the DARE Program. He noted that the additional amount Council had asked the schools to provide was not included in the school budget. City Manager John Phillips has talked to Superintendent of Schools Dave Markward, who indicated that the additional funding would not be considered for the budget because the DARE Program was not a priority for the School District.
Chief Dove talked about the benefits derived from the program. Officer VanLandegan, one of the two current DARE Officers, spoke in favor of the program, and shared a possible option. His suggestion was to have one DARE Officer, and rather than having a class each of four days, have two classes per day to cover all the schools. He and Chief Dove stated that the DARE Program is an important aspect of Community Policing. They indicated that the money received from the grant covers the program, while the supplies are purchased with donations and fund-raisers.
Another concern discussed was the elimination of the CAPE Officers at Century Woods and the elimination of the Local Law Enforcement Block Grant that funds two patrol officers. Trish Larson, Century Woods Manager, has indicated that the grant currently used to pay these two officers is unavailable, and she has been unable to secure any other grant. Chief Dove noted that the priority is to keep officers on the street and the elimination of the DARE Program should be considered with the loss of funding. The elimination of the CAPE Program would increase the number of calls for service that the beat officer in that area would be needed for. He noted that it is also important to maintain adequate staffing in the field as well as to have an officer assigned to the Metropolitan Enforcement Group and the Gang Task Force.
Alderman Conroy asked about the possibility of using retired officers to do the DARE Program. Chief Dove noted that the Officers who have worked with the DARE Program have not yet retired, and it would have to be an officer with the DARE Training to do this. Alderman White asked if the PTA’s have been made aware of the possible cutting of the DARE Program. She stated that if the cut is going to be made, it should be done now. She suggested that the public could contribute, but they would have to contribute every year to keep the program going. Chief Dove stated that the public needs to know that the schools are not willing to contribute additional money to keep the program going.
Following discussion, Police Department staff was requested to bring back a report in thirty to sixty days regarding the change in the CAPE Officer coverage and the proposed change to one DARE Officer. City Manager John Phillips stated that eh costs are going up faster than the revenues. Alderman Rockwell stated that the Police and Fire coverage should stay at the level it is now. He also asked Mr. Phillips to get back in touch with Supt. Markward about the lack of additional support from the Schools.
A motion made by Alderman Forlini and seconded by Alderman Keefe to recess to Executive Session on matters of Personnel and Litigation CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None. The meeting was recessed at 6:20 p.m.
ADJOURNMENT
Mayor Schwiebert reconvened the meeting at 6:40 p.m. A motion made by Alderman Forlini and seconded by Alderman Rockwell to adjourn the meeting CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None. The meeting was adjourned at 6:41 p.m.
_________________________________ Jeanne F. Paggen, City Clerk
The Rock Island City Council met in regular session at 6:45 p.m. on Monday, July 14, 2003, in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, Daniel Rockwell, Evelyn "Evie" R. White, Ann L. Keefe and Frank J. Forlini, Jr. Alderman John E. Bauersfeld, Jr. was absent.
Mayor Schwiebert called the meeting to Order and led in the Pledge of Allegiance to the Flag of the United States of America. Alderman White gave the Invocation. A motion made by Alderman White and seconded by Alderman Rockwell to approve the Minutes of the meeting of June 23, 2003, as printed CARRIED on a Voice vote.
Agenda Item #6
The City Clerk read an Ordinance amending Chapter 3, regarding Liquor License Review and Investigation. Mayor Schwiebert, who is also the Liquor Commissioner, explained the ordinance. He indicated that this ordinance would allow him some discretion in approving a Liquor License application if there are major issues not included in the ordinance. He noted that the discretion would be used with limitations.
Mayor Schwiebert used an example of an applicant who may have had major problems with a Liquor License in another city. The current ordinance does not address this. The change in the wording would allow the Liquor Commissioner to disqualify that applicant based on the past record of the applicant. Alderman Forlini asked if the reasons for denial would be in writing, and Mayor Schwiebert stated that this was not required. He stated that the applicant would be advised of the denial and the reasons for it. When asked about a means of appeal of this denial, Mayor Schwiebert noted that they would be able to appeal the decision to the State Liquor Commission. Alderman Forlini suggested that the word “of” be added in Line 11, which was noted.
Following discussion, a motion made by Alderman White and seconded by Alderman Keefe to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #7
4021 11 STREET/SPECIAL USE PERMIT
The City Clerk read a Special Ordinance granting a Special Use Permit to operate an artificial flower and bridal accessory shop at 4021 11th Street. A motion made by Alderman White and seconded by Alderman Forlini to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #8
ALLEY VACATION/22-23 STREET, 4-5 AVENUE
The City Clerk read a Special Ordinance vacating an east/west alley between 22nd and 23rd Street and 4th and 5th Avenue. Alderman Forlini asked whom the property is deeded to. City Attorney John Konecky responded that the property would go to the two property owners on the block.
Alderman Forlini noted that the ordinance did not specify this, and City Attorney Konecky stated that, unless otherwise stated, the alley goes to adjacent properties. Alderman Forlini requested that any future alley vacation ordinance state who will own the alley that is being vacated. A motion made by Alderman Keefe and seconded by Alderman White to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #9
ANIMALS/RUNNING AT LARGE
The City Clerk read an Ordinance amending Chapter 7, Article VI, regarding animals running at large, and display of the license tag. Alderman Brooks commended Chief Dove and his staff for putting these changes into the ordinance. He stated his concern about dogs running loose in the neighborhoods.
Chief
Dove explained the primary changes in the ordinance. The first one requires a dog that is off the owner’s property to
be secured by a leash no more than six feet long and be under the control
of a person willing and able to prevent the dog from violating any city
ordinances. Dangerous Vicious
dogs need to be muzzled as well.
Another change requires that, if the owner or keeper of the a
dangerous dog is a minor, the parent or guardian is responsible for compliance
of the requirements of the ordinance liable for injuries and property
damage caused by the dangerous dog.
The next change is a requirement for the display of the license
tag. Chief Dove responded to questions
from Council regarding the difference between dangerous and vicious dogs. Council requested the definitions of
dangerous and vicious dogs. Alderman
Forlini asked if the pit bulls have been found to be protecting cash stashes of
drug dealers, and Chief Dove responded that they have not to his knowledge. He
noted that the majority of pit bull owners appear to be teens that have them as
a status symbol. (NOTE: Changes in above paragraph made to reflect
corrections by Alderman Keefe at July 28 Council Meeting.)
Following discussion, a motion made by Alderman Rockwell and seconded by Alderman Forlini to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #10a
The City Clerk read a Special Ordinance establishing a “Limited NO PARKING Zone” on the north and south side of Second Avenue between 17th and 18th Streets on Friday and Saturday nights April 1 through November 1.
Jennifer Fowler, District Director, responded to questions and explained that the gates would only be closed for special events. She noted that the barricades/barrels would remain for now.
Public Works Director Bob Hawes stated that they need to do the striping for parking yet, and the barrels will keep traffic off the area until this is done. Ms. Fowler stated that they want to do some education of the businesses and also post signs before implementing the new parking system. Signs will also be posted on doorways of the businesses so the customers are given adequate notice of the new parking regulations. Mr. Hawes stated that the trees would be planted in the fall, and the gates should be in place in about two or three weeks.
Mayor Schwiebert asked her about the Summer Fest. She noted that the Summer Fest is not a District event, and the proceeds go back to the community. She stated that they had high quality music with no carnival. She stated that Patty Dietz of WHBF, Claudia Robinson and Pam Tone of Gilda’s Club did the planning and most of the work for this event.
Following discussion, a motion made by Alderman Conroy and seconded by Alderman Forlini to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #10b
LIMITED PARKING/SECOND AVENUE
The City Clerk read a Special Ordinance limiting parking to two hours on the north and south side of Second Avenue between 17th and 18th Streets between the hours of 7:00 a.m. and 7:00 p.m. Monday through Saturday. A motion made by Alderman Forlini and seconded by Alderman Conroy to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
CLAIMS
Agenda Item #11a
CITY ATTORNEY/LEGAL SERVICES
The City Clerk read a report from the City Attorney in the amount of $6,534.00 for legal services during the month of June 2003.
Agenda Item #11b
BRANDT CONSTRUCTION/EMERGENCY WATER MAIN
REPAIR
The City Clerk read a report from the Public Works Department recommending payment to Brandt Construction Company in the amount of $3,083.66 for an emergency water main repair at 4309 29th Avenue.
Agenda Item #11c
BRANDT CONSTRUCTION/EMERGENCY WATER MAIN
REPAIR
The City Clerk read a report from the Public Works Department recommending payment to Brandt Construction Company in the amount of $3,390.59 for an emergency water main repair at the Southwest Sewer Treatment Plant.
Agenda Item #11d
KELLY CONSTRUCTION/BRICK STREET REPAIR
PROGRAM
The City Clerk read a report from the Public Works Department recommending payment to Kelly Construction in the amount of $27,453.59 for the 2003 Brick Street Repair Program.
Agenda Item #11e
ABRAHAMS MACHINE/ENGINE MACHINE WORK
The City Clerk read a report from the Public Works Department recommending payment to Abrahams Machine in the amount of $9,162.77 for engine machine work.
Agenda Item #11f
PARAGON CONSTRUCTORS/PARKING STRUCTURE
RESTORATION
The City Clerk read a report from the Public Works Department recommending payment to Paragon Constructors in the amount of $10,800.00 for the 16th Street Second Avenue Parking Structure Restoration.
Agenda Item #11g
LANGMAN CONSTRUCTION/EMERGENCY SEWER
REPAIR WORK
The City Clerk read a report from the Public Works Department recommending payment to Langman Construction in the amount of $8,810.53 for emergency sewer repair work.
Agenda Item #11h
STATE OF ILLINOIS/NPDES PERMITS
The City Clerk read a report from the Public Works Department recommending payment to the State of Illinois in the amount of $66,000.00 for the National Pollutant Discharge Elimination System permits.
Alderman White asked about Item #11h. Public Works Director Bob Hawes responded that this amount was not expected, and more requirements like this will be coming. Mr. Hawes noted that the money to pay this would be from the Water fund. Alderman Conroy asked for a report on the effects of the State budget and the Federal budget on the projects planned for the city.
A motion made by Alderman Forlini and seconded by Alderman Conroy to accept the reports and authorize payments as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #12
JUNE 20 – JULY 10
The City Clerk read the claims for the weeks of June 20 through July 10 in the amount of $2,082,018.82. A motion made by Alderman Forlini and seconded by Alderman Keefe to allow the claims CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
PAYROLL
Agenda Item #13
JUNE 9 – JULY 6
The City Clerk read the payroll for the weeks of June 9 through June 22 in the amount of $962,916.68, and June 23 through July 6 in the amount of $959,308.85.
|
FUND NAME |
6/09-6/22 |
6/23-7/06 |
|
GENERAL FUND |
$613,379.75 |
$615,604.84 |
|
TIF DISTRICT #1 DOWNTOWN |
527.82 |
618.78 |
|
TIF DISTRICT #2 SOUTH 11 ST |
179.59 |
216.48 |
|
TIF DISTRICT #3 NORTH 11 ST |
179.57 |
216.46 |
|
COMMUNITY/ECON DEV |
0.00 |
42.85 |
|
KING CENTER |
3,161.09 |
3,161.09 |
|
FEDERAL COPS GRANT |
4,167.11 |
4,088.66 |
|
COMMUNITY DEV. BLOCK GRANT |
20,926.10 |
23,376.83 |
|
LIBRARY |
40,662.58 |
40,552.98 |
|
ELDERLY SERVICES CONTRIB. |
1,420.44 |
0.00 |
|
CAPITAL IMPROVEMENTS |
6,557.33 |
4,409.43 |
|
WATER |
54,051.17 |
56,854.84 |
|
SEWER |
38,299.81 |
39,262.28 |
|
COMMUNITY/ECONOMIC DEV |
5,618.64 |
5,675.99 |
|
BRIDGE |
1,006.96 |
694.56 |
|
SUNSET MARINA |
8,282.69 |
8,407.66 |
|
PARK AND RECREATION |
124,774.32 |
121,655.86 |
|
EQUIPMENT MAINTENANCE |
23,320.17 |
23,379.68 |
|
SELF INSURANCE |
1,778.51 |
1,800.38 |
|
EMPLOYEE HEALTH INS |
956.67 |
953.13 |
|
CAFETERIA PLAN |
5,330.29 |
0.00 |
|
MLK ACTIVITY FUND |
4,927.32 |
4,927.32 |
|
DRUG PREVENTION |
3,408.75 |
3,408.75 |
|
|
$962,916.68 |
$959,308.85 |
A motion made by Alderman Keefe and seconded by Alderman Forlini to allow the payroll CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #14
SURPLUS/K-9 VEHICLES
The City Clerk read a report from the Public Works Department regarding the sale of the surplus K-9 vehicles, recommending that the vehicles be declared surplus and sold to the Parks Department for $5,000.00 each. A motion made by Alderman Forlini and seconded by Alderman White to declare the vehicles as surplus, authorize the sale as recommended, and refer to the City Attorney for an Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #15
HARRIS COMPUTER SYSTEMS/DATA MAPS
The City Clerk read a report from the Information Technology Services Department regarding the purchase of Data maps for the Financial Software Modules and the Open Data Base Connectivity Site License from Harris Computer Systems in the amount of $13,734.00. Alderman Conroy asked if this would save efficiency and lower the number of personnel needed. Claire Dubuisson, Information Systems Department Manager, responded that it would increase efficiency but would not impact staff numbers. She stated that this would enable IS to get reports done for other departments in a more timely manner. Following discussion, a motion made by Alderman Rockwell and seconded by Alderman White to authorize the purchase as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #16
The City Clerk read a report from the Public Works Department regarding bids for the 2003 Catch Basin Rebuild Program, recommending the bid of Kelly Construction in the amount of $85,085.00. A motion made by Alderman White and seconded by Alderman Forlini to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #17
The City Clerk read a report from the Public Works Department regarding bids for the Ridgewood Water Booster Station Chemical Feed Modifications, recommending the bid of General Constructors in the amount of $153,300.00. A motion made by Alderman Conroy and seconded by Alderman Rockwell to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #18
The City Clerk read a report from the Public Works Department regarding bids for the removal of existing services at 20th Street and Third Avenue, recommending the bid of General Constructors in the amount of $39,806.50. A motion made by Alderman Conroy and seconded by Alderman Rockwell to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #19
The City Clerk read a report from the Community and Economic Development Department regarding the Consultant Selection Recommendation for the Riverfront Design Strategy, recommending the firm of Hargreaves and Associates.
A motion made by Alderman Conroy and seconded by Alderman Rockwell to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #20
The City Clerk read a report from the Public Works Department regarding bids for the Sunset Marina Upland Improvements, recommending the bid of General Constructors in the amount of $612,292.46. A motion was made by Alderman White and seconded by Alderman Keefe to award the bid as recommended and authorize the City Manager to execute the contract documents.
Alderman Rockwell commended Bob Hawes and the Boaters Advisory Committee for their work on this project that will benefit both the boaters and the city. He stated that the City is in the Marina Business, and the boaters through their dock fees are paying for the improvements. He suggested that the upland improvements be delayed to determine if they really will benefit the boaters and be in the best long-term interest of the city. He indicated that some of the boaters have stated that the plan was shoved down their throats, and they did not have time to review it before a decision was made.
Alderman Conroy stated that he supports the Boaters Advisory Committee, and they did not take the plan lightly. He stated that there were many meetings, and two Council members were a part of the special committee for this plan. He stated that the plan was not shoved down their throats, and he was at several meetings where the plan was discussed and others were given the opportunity to speak and make their concerns known. Alderman Brooks stated that it is important to get involved in a process from the beginning and stay with it. He further suggested that the boaters should get to know their representatives.
Alderman Rockwell made a motion to TABLE this item, which was seconded by Alderman Brooks, and then withdrawn. Alderman Rockwell made a motion to DEFER this item for two weeks to allow Engineering time to revisit the improvements listed and for Council to take a closer look at some possible reductions in cost. The motion was seconded by Alderman Brooks, but failed on a Roll Call vote. AYES: Aldermen Brooks and Rockwell. NAYS: Aldermen Conroy, White, Keefe and Forlini.
Alderman Conroy asked Alderman Rockwell if he wanted to defer the decision because he needed more time to make his decision. Alderman Rockwell stated that what he was hoping to accomplish was to give the Council more time to look at the details of each improvement and determine how it will benefit the city with revenues as well as how it would benefit the customer. Alderman Rockwell stated that Council should make the determination as to what part of the upland improvements make sense. Alderman White stated that she believes the people who boat feel that these improvements are important, and someone is out there stirring the pot. She stated that the Boaters Advisory Committee voted seven to one, and the consensus should rule.
Alderman Keefe stated that she felt that a very democratic process was used, and noted that she had received e-mail from Brad Carroll supporting the efforts of the Boaters Advisory Committee. She stated that he also suggested that the boaters of that dock elect their own dock representative.
Alderman Rockwell stated that he is not being contrary to the Boaters Advisory Committee, but he feels that a little more time needs to be spent to save more money, and to make a determination as to which of the improvements could be changed or removed from the plan.
John Lee, 1820 45th Street, stated that he was on the committee and part of the process, which was very long. He noted that he is a dock representative, and during the process, he did not have one contact. He stated that everyone on his dock knows that he is their representative, and nobody contacted him with comments or questions. He stated that he has introduced himself to every boater on the 700 Dock.
Jack Nightingale, 3635 32nd Street, stated that the Boaters Advisory Committee had a short time to look at the proposals. He indicated that they came to one meeting and were shown pictures on the wall of what these improvements should look like. He stated that they did not go through the process Alderman Rockwell was referring to, and agreed that it should be looked at as a Marina business. He noted that the designs he saw are not improving anything there, and there was no discussion of the costs. Alderman Conroy stated that they talked about the money at two meetings that he attended himself, and there was a full room at these meetings so he feels that the people were informed.
Alderman Forlini asked about the quoted cost, and the reason for approving the higher amount when the quote was for less. Public Works Director Bob Hawes explained that the change order will lower the cost, but the approval was for the price quoted. He noted that this same process was used for the Whitewater Junction project. Following discussion, a motion made by Alderman Forlini and seconded by Alderman Conroy to amend the motion to state “execute the documents after the agreement on a change order” CARRIED on a Voice vote.
Following discussion, the motion made by Alderman White and seconded by Alderman Keefe to award the bid as recommended and authorize the City Manager to execute the contract documents (as amended) after the agreement on a change order CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, White, Keefe and Forlini. NAYS: Alderman Rockwell.
Agenda Item #21
The City Clerk read a report from the Public Works Department regarding bids for the Comprehensive Street Inventory, recommending the bid of Ament, Inc. in the amount of $124,500.00. Alderman Forlini asked why this is being done now at this cost. Mr. Hawes responded that a few years ago a “windshield survey” was done, but this survey will provide a complete software and management infrastructure that will help manage the data. Mr. Phillips stated that this was discussed with the CIP, and this is a higher quality and more sophisticated analysis that will help determine the amount of money to be spent on which streets.
Alderman Conroy asked if this could be put off for a year or two. Mr. Hawes stated that this was a recommendation when the last survey was done. He noted that the “windshield survey” is done on a 0 – 9 basis by an Engineering Technician driving a vehicle. This would be a more scientific way to determine where the streets are that need to be repaired and help in the planning for future repairs.
Following discussion, a motion made by Alderman White and seconded by Alderman Keefe to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Keefe. NAYS: Alderman Forlini.
Agenda Item #22
The City Clerk read a report from the Community and Economic Development Department regarding grant agreements for the Children’s Garden at the Quad City Botanical Center.
The first agreement was a sub-grantee agreement with the City of Moline, allowing Moline to handle the funds from the grant. A motion made by Alderman Forlini and seconded by Alderman White to approve the agreement and authorize the Mayor to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
The second agreement was one with the Quad City Botanical Center for the use of the Economic Development Initiative grants. A motion made by Alderman Forlini and seconded by Alderman White to approve the agreement and authorize the City Manager to execute the contract document CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #23
The City Clerk read a report from the Community and Economic Development Department regarding a development agreement with Midwest Graphics Management for the purchase and redevelopment of the property at 2103 Third Avenue. Jeff Guthrie discussed the preliminary plans and distributed a copy of the plan to Council members and Mayor Schwiebert. Alderman Forlini suggested that he maintain the integrity of the synagogue. Following discussion, a motion made by Alderman Forlini and seconded by Alderman Conroy to approve the agreement and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #24
The City Clerk read a report from the Community and Economic Development Department regarding a Preliminary Plan and Rezoning for the Villa de Chantal Property at 2101 16th Avenue. Alderman White stated that this is coming back very fast. Mr. Carmen stated that this is the first experience with the new zoning ordinance, and is a preliminary look at the plans. He stated that this will allow for more details to be put in once the preliminary plan is approved. Alderman White noted that it is important to work with the neighbors, and asked about the Marycrest project. Ed Cable, Project Architect, 558 River Drive, North Sioux City, South Dakota, spoke to Council about the Marycrest project as well as the Villa project. He noted that they plan to have the Marycrest project completed in about five or six years, but the Villa project could be started by next fall if the plans can be approved.
Colette Spurgetis, 1617 21st Street, spoke to Council stating that this is a quiet, private and safe area, and they are not opposed to elderly housing. She stated that the neighbors are concerned about the possibility of Section 8 housing going in there and the additional noise and traffic it would create in the neighborhood. She stated that it would decrease their property values and safety.
Sherry Fieweger, 1620 21st Street, stated that many neighbors are concerned about what will be in this area. She stated that Highland Park residents found out about this about four weeks ago, and encouraged Council to be aware of the issues and to use care in their decisions.
Judith Belfer, 1631 24th Street, spoke to Council about her concerns. She stated that she was told that anyone within 150 feet should have been notified, and the 150 feet did not include city property. Mr. Carmen stated that the 150 feet does not include streets, but does include other property, so she would be located beyond the 150 feet. She expressed her concern about the increase in traffic with a project like this.
Following discussion, a motion made by Alderman Forlini and seconded by Alderman Conroy to approve the preliminary plan and rezoning as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #25
VILLA DE CHANTAL/2201 16 AVENUE
The City Clerk read a report from the Community and Economic Development Department regarding a Preliminary Plan and Rezoning for the Villa de Chantal Property at 2201 16th Avenue. A motion made by Alderman Keefe and seconded by Alderman Rockwell to approve the preliminary plan and rezoning as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #26
CONSOLIDATED PLAN/ACTION PLAN
The City Clerk read a report from the Community and Economic Development Department regarding the Consolidated Plan and One-Year Action Plan, recommending that the City Manager be authorized to submit the fiscal year 2003-2008 Consolidated Plan and One-Year Action Plan, and any additional comments that were received through June 26, to HUD for their review and approval. A motion made by Alderman Rockwell and seconded by Alderman Conroy to authorize the City Manager to submit the Consolidated Plan to HUD as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #27
FORECLOSURE/547 23 AVENUE
The City Clerk read a report from the Community and Economic Development Department regarding the acceptance of a deed in lieu of foreclosure at 547 23rd Avenue. A motion made by Alderman Forlini and seconded by Alderman Keefe to accept the deed as recommended, direct the City attorney to prepare the required documents, and authorize the staff to list the property with a realtor CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #28
PROJECT FACELIFT/4429 18 AVENUE
The City Clerk read a report from the Community and Economic Development Department regarding a commitment from the City Council in the amount of $8,383.50 for Project Facelift at 4429 18th Avenue. A motion made by Alderman Forlini and seconded by Alderman Rockwell to commit the funds for Project Facelift as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #29
MORTGAGE RELEASE/413 14 STREET
The City Clerk read a report from the Community and Economic Development Department regarding the release of a City Mortgage at 413 14th Street. A motion made by Alderman Forlini and seconded by Alderman White to accept the payment of 41,500 and release the City’s mortgage as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White, Keefe and Forlini. NAYS: None.
TRAFFIC ENGINEERING/PARKING
Agenda Item #30
LOHSE/15-16 STREET, 5 ½ AVENUE
The City Clerk read a report from the Traffic Engineering Committee regarding a request from Ray Lohse to have the lots between 15th and 16th Street from 5th to 5 ½ Avenue, and the lot south of 5 ½ Avenue at 15th to 16th Streets be placed under City Ordinance control. A motion made by Alderman Forlini and seconded by Alderman White to approve the request and refer to the City Attorney for an Ordinance CARRIED on a Voice vote.
Agenda Item #31
LOADING ZONE/1715 SECOND AVENUE
The City Clerk read a report from the Traffic Engineering Committee regarding a request from Dawn Wohlford-Metallo of Quad City Arts for a Loading Zone behind the Quad City Arts building at 1715 Second Avenue. A motion made by Alderman Keefe and seconded by Alderman Forlini to approve the request and refer to the City Attorney for an Ordinance CARRIED on a Voice vote.
Agenda Item #32
HANDICAPPED PARKING/39 STREET
The City Clerk read a report from the Traffic Engineering Committee regarding a request from Connie Vandekerckhove for the installation of a Handicapped Parking Space on the east side of 39th Street across from her home, recommending denial of the request. A motion made by Alderman Forlini and seconded by Alderman Conroy to DEFER this item for two weeks CARRIED on a Voice vote.
Agenda Item #33
2830 5 ½ AVENUE/HANDICAPPED PARKING
The City Clerk read a report from the Traffic Engineering Committee regarding a request from Carl Rottman for a Handicapped Parking Space in front of 2830 5 ½ Avenue, recommending denial of the request. Alderman White stated that the “no’s” came from tenants of the neighboring apartment building, and Mr. Rottman has no back door access. A motion made by Alderman White and seconded by Alderman Keefe to approve the request and refer to the City Attorney for an Ordinance CARRIED on a Voice vote.
Agenda Item #34
RESIDENTIAL PARKING/ELIMINATED
The City Clerk read a report from the Traffic Engineering Committee regarding a neighborhood petition requesting that the City Council eliminate the restriction of parking between 23rd and 24th Streets on 20th Avenue. A motion made by Alderman Whit and seconded by Alderman Forlini to approve the request and refer to the City Attorney for an Ordinance CARRIED on a Voice vote.
Agenda Item #35
NO PARKING TO CORNER/38 STREET
The City Clerk read a report from the Traffic Engineering Committee regarding a request from Tim Swann of Augustana College for an extension of the NO PARKING TO CORNER at 960 38th Street. A motion made by Alderman White and seconded by Alderman Forlini to approve the request and refer to the City Attorney for an Ordinance CARRIED on a Voice vote.
LICENSES/PERMITS
Agenda Item #36
PUBLIC HEARING/LIQUOR LICENSE
WAIVER 11 STREET
The City Clerk read a report from the City Clerk regarding a Public Hearing Date of August 11 for a request for waiver of a signature for a liquor license at 3101 11th Street. A motion made by Alderman Keefe and seconded by Alderman Conroy to approve the date of August 11 for the Public Hearing CARRIED on a Voice vote.
Agenda Item #37
THE ARENA/OUTDOOR EVENTS
The City Clerk read a report from the City Clerk regarding applications from the Arena for outdoor events on the Plaza – a Mixed Martial Arts Show on August 15 and all Thursdays of July and August for acoustic and other music on the stage area in front of their business. Alderman White expressed concern about the music on Thursday nights. A motion made by Alderman White and seconded by Alderman Brooks to stop the music outside at 11:00 p.m. CARRIED on a Voice vote. Alderman Conroy suggested that the interested bar owners have a public hearing in November regarding their uses of the plaza for the next summer so more bars have the opportunity to use the plaza for an event if they choose. Following discussion, a motion made by Alderman Forlini and seconded by Alderman Rockwell to approve the events CARRIED on a Voice vote.
Agenda Item #38
RISEN CHRIST MINISTRIES/STREET
CLOSING, SOUND AMPLIFICATION
The City Clerk read a report from the City Clerk regarding a request from Risen Christ Ministries to close a portion of Third Avenue from 23rd Street to the east end of the Avenue on August 15 from 5 p.m. to midnight, and August 16 from 4 p.m. to midnight, and a Sound Amplification permit for both days. A motion made by Alderman Forlini and seconded by Alderman Rockwell to approve the Sound Amplification and street closings CARRIED on a Voice vote.
Agenda Item #39
CALVARY’S CROSS CHURCH/SOUND PERMIT
The City Clerk read a report from the City Clerk regarding an application from Calvary’s Cross Church for Sound Amplification permits for a four-day event at the church, beginning July 31 through August 3. A motion made by Alderman White and seconded by Alderman Forlini to approve the Sound Amplification permits CARRIED on a Voice vote. ‘
ITEMS FROM THE CITY MANAGER’S
MEMORANDUM
The City Manager called attention to four items in the packet: the Regionalization of Micro-Surfacing Services, Clean-up Week for 2003, a letter from Public Works discussing water sample station installations and the 2003 Project Status Report from Public Works.