CITY OF ROCK ISLAND

The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, Aldermen David Conroy, P. J. Foley, Stephen L. Tollenaer, Jason W. Jones, Joy Murphy and Charles O. Austin III. Also present were City Manager John Phillips, Community and Economic Development Director Greg Champagne, Planning and Redevelopment Administrator Alan Carmen, Finance Director Bill Scott, Public Works Director Bob Hawes and City Attorney John Konecky. Alderman Terry M.A. Brooks I arrived at 5:05 p.m.

MARTIN LUTHER KING JR. DRIVE-9^th STREET DESIGNATION

City Manager John Phillips inquired upon Community and Economic Development Director Greg Champagne to update Council in regards to Alderman Brooks’ request for the possibility of a permanent renaming of 9^th Street to Martin Luther King Jr. Drive.

Mr. Champagne stated that staff reviewed the City Code, and it is clear from the language in the code that Council has the ability to name streets by Ordinance. Mr. Champagne offered that this has been done in the past. However, streets are normally named numerically. It was noted that the honorary designation of Martin Luther King Jr. Drive was placed on 9^th Street in 1988.

Mr. Champagne offered that the U.S. Postal Service and MidAmerican Energy were contacted to discuss the impacts on a street name change. It was noted that both organizations indicated that a change would not present a major problem. Mr. Champagne pointed out that the U.S. Postal Service stated that they would use both addresses for approximately 18 months. They could modify the mail sorting equipment to identify addresses by both street names. It was noted that MidAmerican Energy could reprogram their computers to pick up the new addresses for billing and meter location purposes. Mr. Champagne indicated that in regards to internal services, staff could notify RICOMM of the change.

Mr. Champagne stated that the code requires street name signs at all intersections. It was noted that the Public Works Department estimated that the cost to change the street name signs would be approximately $15,645.00. In addition, Mr. Champagne indicated that 364 land parcels (commercial and residential) that front on 9^th Street would be affected by the change.

Mr. Champagne indicated that staff is suggesting that if Council is interested in renaming the streets and prior to the street name change, Council may wish to consider soliciting input from 9^th Street property owners that would be affected by the change. It was noted that a letter could be sent to the property owners requesting feedback in regards to the name change.

Discussion followed with Alderwoman Murphy stating that a letter should be sent out to the property owners.

Alderman Brooks stated that it was time for a permanent designation to be done and it should be put to a vote. It was noted that Alderman Brooks felt that $15,000.000 was minimal compared to the cost of some other projects that have been done over the years.

The Council discussed how the property owners would be affected by the name change in relation to changing driver’s licenses, passports, addresses etc. Council also discussed the cost as it relates to changing the street signs, signs at intersections, whether or not to contact the residents by letter regarding feedback, making decisions in relation to the responses of residents and taking action.

After more discussion, Council agreed that residents would be notified by letter that this issue would be on the Agenda at an upcoming Council meeting, and the residents could attend the Council meeting where they would have the opportunity to voice their concerns regarding the permanent renaming of 9^th Street to Martin Luther King Jr. Drive.

COMMUNITY DEVELOPMENT BLOCK GRANT STIMULUS ALLOCATIONS

City Manager John Phillips inquired upon Planning and Redevelopment Administrator Alan Carmen to review the Community Development Block Grant Recovery funding and the recommendations that staff has suggested.

Mr. Carmen stated that as part of the Recovery Act, there are additional allocations to all entitlement communities across the country. The City will be receiving approximately $312,000.00, which is separate from the 1.1 million dollars of entitlement funding.

Mr. Carmen explained several differences between the Entitlement and Recovery Programs. It was noted that any program income generated by the Recovery Program becomes available for the City’s use in the future for Community Development Block Grant (CDBG) eligible activities. In addition, the CDBG Recovery Program is a streamlined process that does not require involving the Citizens Advisory Committee.

Mr. Carmen discussed various objectives of the Recovery Act, which include; job creation, fostering energy independence and assisting those impacted by the recession.

Mr. Carmen stated that staff has reviewed the projects and programs that the funds could be used for and recommend that Council allocate $150,000.00 to support the expansion of the Martin Luther King Center. Mr. Carmen offered that based on the latest cost estimates and soil borings from the construction manager; there are some unexpected site conditions that will warrant added expenses. Mr. Carmen discussed other added expenses, which include a new roof and sprinkler system.

Mr. Carmen indicated that staff is recommending that $100,000.00 be allocated for the Commercial Industrial Revolving Loan Fund (CIRLF). It was noted that these funds would be used to create permanent jobs for expanded or new businesses through low interest loans.

The third recommendation that Mr. Carmen mentioned included allocating $62,026.00 for the City’s Housing Rehabilitation Programs. It was noted that these funds would be specifically targeted to the TRL, Roof and Emergency Programs. Mr. Carmen pointed out that there are waiting lists for the TRL and Roof Programs and staff has experienced increasing costs of emergency cases resulting in fewer homeowners receiving assistance.

Mr. Carmen stated that if Council consents to these allocations, staff will put together the public information and put it on the City’s website and ask for citizen participation to see if there is a response. Mr. Carmen noted that the plans and information for allocating the use of the CDBG Recovery funds must be reported to HUD on or before June 5, 2009.

Council discussed the recommended allocations as it related to the Martin Luther King Center, the Commercial Industrial Revolving Loan Fund and the Housing Rehabilitation Programs. Council voiced concerns regarding whether or not to use the $150,000.00 for the Martin Luther King Center expansion. It was noted that although the King Center has three (3) funding sources (governmental, local and private campaign), the King Center is still in the design phase and due to the extra expenses incurred, the allocation will help to assist with those extra expenses.

After more discussion, Council agreed to staff’s recommendations regarding the allocations.

APRIL 2009 FINANCIAL REPORT

City Manager Phillips inquired upon Finance Director Bill Scott to update Council on the 2009 April Financial Report.

Mr. Scott stated that the purpose of the financial report is to give Council an overview of City finances. Mr. Scott indicated that the focus of the report is the tax revenues in the General Fund. It was noted that the shortfall is the tax revenue, which is approximately $437,587.00. Mr. Scott offered that the Illinois Municipal League’s projections from last week showed a shortfall of $320,000.00 to $390,000.00 and at this point in the year, their projection is somewhat better.

Mr. Scott referred to the report and explained the calculations and how staff arrived at the projections in regards to the tax revenue. Mr. Scott stated that the General Fund is the most important City fund in which the majority of services are paid from and includes Fleet services, Fire services, Street services Salaries etc. Mr. Scott stated that year to date, the General Fund revenue balances are at 6% with expenditures at 7%.

Mr. Scott offered that City-Wide Funds are generally internal service funds, which exist to serve other City operations, which include Fleet, Self Insurance, Employee Health, Hydroelectric Plant and Gaming. Mr. Scott indicated that the Gaming Fund is allocated for discretionary projects based on Council’s policies of Gaming revenue. It was noted that the Gaming Fund is on target. Mr. Scott offered that the revenue for Fleet services is at 0% because the April billings have not been processed. The Self Insurance revenue is on target and expenditures are at 5%, which is less than budget. In addition, the Employee Health Fund is on target. It was noted that revenue for the Hydroelectric Plant has not been billed out for the month of April.

Mr. Scott stated that the City has approximately 36 million dollars in outstanding general obligation Debt. Mr. Scott pointed out that in the Community and Economic Development area, the TIF revenue is at 0% of the budget due to the distribution schedule for property taxes. It was explained that the 207 Community and Economic Development Fund is for special projects. It was noted that the Community Development Block Grant is a separate fund. Mr. Scott offered that the Housing and Community Development Loans include residential, state affordable housing and CIRLF loans.

Mr. Scott stated that the Martin Luther King Center, the Library and Parks and Recreation are included in the Appointed Boards. Mr. Scott indicated that the King Center is on target. It was noted that a high percentage of Library revenue is derived from the property tax and the first distribution of property tax occurs in the month of June. Mr. Scott added that the Library will possibly be ahead of the target in June. It was noted that the Park Fund revenue and expenditures are below target at 5%.

Mr. Scott explained that user fees support the Public Works category and all of the revenue is on target. Mr. Scott offered that the revenue for Streets and Capital Improvements comes from the State Motor Fuel Tax, Gaming and Charges for Services. Mr. Scott added that a new addition to the financial report includes a Capital and Major Project Expenditure Status Report. It was noted that these are special projects that are budgeted for this year and grouped in this report by departments.

Mr. Scott concluded by stating that the last report included information regarding the City’s investments and cash on hand. Mr. Scott explained that there are generally three (3) different pools of money for investment in the City, which include the Police Pension Fund, Fire Pension Fund and General City dollars. It was noted that the report did not show the Police or Fire pensions.

MISCELLANEOUS

Council discussed Item #23 that is on the Agenda this evening for action regarding City support of $15,000.00 as it relates to the proposal from Quad City Arts for the 2009 Metro Arts Program. Council wanted to make sure that there would be Rock Island student participants in the program. Council also discussed Item #19 as it relates to a proposal from Symbiont regarding engineering services for the design of a digester gas engine generator. Council discussed the design and costs of the generator as it relates to the payback time for the investment.

EXECUTIVE SESSION

A motion was made by Alderman Brooks and seconded by Alderwoman Murphy to recess to Executive Session on matters of Property Acquisition. The motion carried on a roll call vote. Those voting Aye being, Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was recessed at 6:11 p.m.

Mayor Pauley reconvened the regular meeting at 6:26 p.m.

MISCELLANEOUS

Council discussed the June 1, 2009 Special Session as it relates to getting an official notice out to cancel the Regular Council Meeting for June 1, 2009.

ADJOURNMENT

A motion made by Alderman Austin and seconded by Alderman Foley to adjourn the meeting carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was adjourned at 6:28 p. m.

___________________________

Aleisha L. Patchin, City Clerk

Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, P. J. Foley, Stephen L. Tollenaer, Jason W. Jones, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.

Introductory Proceedings

Mayor Pauley called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Alderman Brooks gave the Invocation.

Agenda Item #5

Minutes of the Meeting of May 11, 2009.

A motion was made by Alderman Austin and seconded by Alderwoman Murphy to approve the Minutes of the Meeting of May 11, 2009. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #6

Update Rock Island by Mayor Pauley.

Mayor Pauley stated that May is National Preservation Month. The Mayor noted that this evening, there will be a presentation of the Historic Preservation Awards. Mayor Pauley offered that each year, individuals, groups or businesses who have made special efforts to preserve or restore historic structures in Rock Island or whose actions have served to preserve historic preservation in the City of Rock Island are recognized for their dedication. In addition, Mayor Pauley stated that on Wednesday, May 20, 2009 beginning at 7:00 p.m. on the third floor of City Hall, Chief Architect Mike Jackson from the Illinois Historic Preservation Agency will present a program regarding Reduce and Reuse Equals Green Preservation. It was noted that this event is free to the public.

Mayor Pauley stated that the City of Rock Island will be receiving an additional $312,026.00 in Community Development Block Grant Recovery Funds. Mayor Pauley stated that the City will determine how the funds will be allocated, and the plans have to be submitted no later than June 5, 2009. Mayor Pauley indicated that it has been recommended to allocate $150,000.00 to support the expansion of the Martin Luther King Center, $100,000.00 for the Commercial Industrial Revolving Loan Fund and $62,026.00 for the City’s Housing Rehabilitation Programs. It was noted that Council would be considering this recommendation this evening.

Mayor Pauley stated that the 43^rd annual Modern Woodmen Bank Quad Cities Criterium will be held on Monday, May 25, 2009 (Memorial Day). The Mayor offered that there will be 13 races and eight (8) kid’s races. It was noted that the event will feature over 500 bicyclists. The races will begin at 8:25 a.m. and conclude at 5:30 p.m. The Mayor added that on Sunday, there will be a Bike Rodeo from 10:00 a.m. to 2:00 p.m. It was noted that this event is free to the public and is hosted by the District and the Quad Cities Bicycle Club.

Mayor Pauley offered that the District will be hosting a series of free lunchtime concerts on the Plaza. The Lunchtime on the Plaza Series will begin on Friday, May 22, 2009 from 11:30 a.m. to 1:00 p.m. The first featured guest includes pianist and singer Jonathon Turner.

Agenda Item #7

Presentation of the Rock Island Historic Preservation Awards.

Mayor Pauley inquired upon Ms. Linda Anderson, President of the Rock Island Preservation Society to join him at the podium for the award ceremony.

Ms. Anderson stated that from its early beginnings, the Rock Island Preservation Society has grown into a city-wide all volunteer organization that advocates for historic preservation and the role it plays in economic development and the quality of life.

Ms. Anderson stated that each year, the Preservation Society honors individuals, groups or businesses that have made special efforts to preserve or restore historic structures in the community. Ms. Anderson noted that the theme for this year is “This Place Matters.”

Ms. Anderson announced the first award, which was a Certificate of Recognition to the Rock Island Public Library at 401 19^th Street for an appropriate functional entry addition to the landmark building. Library Director Ava Ketter accepted the award.

Ms. Anderson then presented Augustana College, Evald Hall at 3601 7^th Avenue with an award for an adaptive reuse of a historic building. Dr. Steven Bahls accepted the award.

The four Historic Preservation Awards for home restoration were presented to Honorees; Martin and Kathy Matherly at 834 23^rd Street for a porch restoration; Dr. Frances Ricketts at 2208 7^th Avenue for a porch restoration; Karolyn Williams at 815 23^rd Street for the an unveiling and porch restoration; and Mark and Deb Holmes at 720 20^th Street for a complete home restoration.

Ms. Anderson then presented Planning and Redevelopment Administrator Alan Carmen with an individual award for his years of advocacy in support of the preservation of historic buildings.

Mr. Daryl Empen of the Preservation Commission presented Mayor Dennis Pauley with a granite plaque to be placed at the Sylvan Slough Natural Area. Mr. Empen stated that the City received the award last year for the Sylvan Slough Natural Area restoration, but it took a year to obtain the granite plaque.

After the awards were distributed, pictures were taken with the Mayor and winning recipients.

Agenda Item #8

Proclamation declaring the month of May as National Preservation Month.

Mayor Pauley read the Proclamation declaring the month of May as National Preservation Month. Linda Anderson, President of the Rock Island Preservation Society stepped forward and accepted the Proclamation. Ms. Anderson thanked the Mayor and the City of Rock Island for the Proclamation. Ms. Anderson acknowledged the Argus and Quad City Times for their coverage on preservation. Ms. Anderson reminded everyone of the presentation regarding sustainable architecture to be held on Wednesday, May 20, 2009 beginning at 7:00 p.m. on the third floor of City Hall.

Agenda Item #9

Proclamation declaring Sunday, May 17, 2009 as B.V.M. Sisters Day.

Mayor Pauley read the Proclamation declaring Sunday, May 17, 2009 as B.V.M. Sisters Day.

Stephanie Smith of Sacred Heart Parish accepted the Proclamation. Ms. Smith thanked the Mayor and the City of Rock Island for the Proclamation and stated that for over nine (9) decades, these wonderful Sisters devoted their lives to teaching so many children how to live the proper way.

Agenda Item #10

A Special Ordinance amending a Special Ordinance granting a Special Use Permit to change the hours of operation for Ganson’s Neighborhood Bakery and Café at 3055 38^th Street.

It was moved by Alderman Conroy, seconded by Alderman Folley to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #11

A Special Ordinance amending a Special Ordinance by eliminating a handicapped parking space at 2537 5 ½ Avenue.

Alderman Conroy moved and Alderwoman Murphy seconded to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #12

A Special Ordinance authorizing the acquisition of property at 401 24^th Street.

It was moved by Alderman Conroy, seconded by Alderman Austin to consider, suspend the rules and pass the Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #13

CLAIMS

It was moved by Alderman Austin, seconded by Alderman Foley, to accept the following reports and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

a. Report from the Administrative Services Department regarding payment in the amount of $2,973.30 to Harris Computer Systems for the annual e-Care software maintenance. (007)

b. Report from the Public Works Department regarding payment #4 in the amount of $347,694.45 to Williams/Valley Construction Management for the Armory Park Bid Release 1 project. (162)

c. Report from the Public Works Department regarding payment #1 in the amount of $86,777.56 to Walter D. Laud Inc. for services provided for the 2009 PCC Street Patching Program. (163)

d. Report from the Public Works Department regarding payment in the amount of $21,427.94 to USALCO for the April purchase of Liquid Aluminum Sulfate. (165)

e. Report from the Public Works Department regarding payment in the amount of $3,032.82 to Rock Island Electric Motor Repair for the purchase of one Hydromatic Sump Pump. (166)

Agenda Item #14

Claims for the week of May 8 through May 14 in the amount of $1,762,997.97.

Alderman Austin moved and Alderwoman Murphy seconded to allow the claims. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #15

Report from the Fire Department regarding the purchase of a LifePac 1000 Automatic External Defibrillator (AED) from Physio-Control in the amount of $2,515.88.

It was moved by Alderman Jones, seconded by Alderwoman Murphy to approve the purchase as recommended and authorize payment. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #16

Report from the Finance Department regarding the purchase and modifications of Fleet software from MSGovern in an approximate amount of $14,500.00 plus additional setup and training costs.

Alderman Austin moved and Alderman Jones seconded to approve the purchase and modifications as recommended and authorize the City Manager to execute the Customer Request Form for the program modifications. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #17

Report from the Police Department regarding the purchase of eleven (11) Sierra Pinpoint X EVDO transmitters, antennas and cables and one (1) Sierra modem management software license from CDS Office Technologies in the amount $10,160.58.

It was moved by Alderman Foley, seconded by Alderman Conroy to approve the purchase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #18

Report from the Fire Department regarding bids for the removal and disposal of asbestos tile and mastic from the Central Fire Station basement, recommending the bid be awarded to Advanced Environmental Testing and Abatement, Inc. in the amount of $6,550.00.

Alderman Conroy moved and Alderman Brooks seconded to award the bid as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #19

Report from the Public Works Department regarding a proposal from Symbiont for engineering services for the design of a digester gas engine generator.

It was moved by Alderman Austin, seconded by Alderman Tollenaer to approve the proposal as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #20

Report from the Community and Economic Development Department regarding a contract with EnviroNet, Inc. for environmental assessment at 4630 11^th Street in the amount of $16,000.00.

Alderwoman Murphy moved and Alderman Conroy seconded to approve the contract as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #21

Report from General Administration regarding a car allowance for the Mayor, recommending a $200.00 per month car allowance to cover travel expenses related to Mayoral duties.

It was moved by Alderman Conroy, seconded by Alderwoman Murphy to approve the car allowance recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #22

Report from the Public Works Department regarding the acquisition of the J.L. Watts property, recommending an advance payment in an amount not to exceed $70,000.00 to J.L. Watts Company for the removal of property stored on the site.

Alderwoman Murphy moved and Alderman Foley seconded to approve the payment as recommended, subject to the stipulation of a performance guarantee approved by the City Manager and the Rock Island Circuit Court. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #23

Report from the Community and Economic Development Department regarding a proposal from Quad City Arts for the 2009 Metro Arts Program for the creation of a series of interior window banners for several Downtown buildings.

It was moved by Alderman Conroy, seconded by Alderman Tollenaer to approve the proposal as recommended and authorize support of the program in the amount of $15,000.00.

Discussion followed with Alderwoman Murphy inquiring as to whether there would be Rock Island student participants in this summer’s program.

Teresa LaBella of 523 West 29^th Street in Davenport, Iowa and Director of Development at Quad City Arts stated that there will be students from Rock Island in this program. It was noted that the application and interview process has been completed, but the hiring of the individuals has not been completed.

Alderman Austin noted that in the past, there has been public and private organizational support for the program; Alderman Austin inquired as to whether other communities have been approached for support.

Ms. LaBella stated yes. It was noted that the City of Davenport has been approached for potential funding.

After discussion, the motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #24

Report from the Community and Economic Development Department regarding the Community Development Block Grant Recovery funds, recommending allocations in the amount of $150,000.00 for the expansion of the Martin Luther King Center, $100,000.00 for the Commercial Revolving Loan Fund and $62,026.00 for the City’s Housing Rehabilitation Programs.

Alderman Conroy moved and Alderman Austin seconded to approve the allocations as recommended and authorize the City Manager to submit the required documents to HUD.

The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #25

Report from the Community and Economic Development Department regarding the reprogramming of the Gaming fund allocation to Family Resources in the amount of $1,500.00, recommending rescinding the Gaming fund allocation to Family Resources and not reprogram those funds to any other agency.

It was moved by Alderman Austin, seconded by Alderman Tollenaer to approve the request as recommended.

Discussion followed with Mayor Pauley inquiring upon Family Resources Community Enrichment Services Director Nancy Phelps to address Council.

Ms. Phelps attended the Council meeting to inquire upon Council to shift funds from the Youth Alternative Program to the Community Mediation Center. It was noted that in the past, the two (2) programs worked closely together. It was also noted that the Youth Alternative Program would be discontinued.

Alderman Austin stated that he did not question the value of the Mediation Center. Alderman Austin offered that there were other programs that applied last year and did not receive funding. Alderman Austin added that if funds were to be reallocated, then he would want to see those funds go to one of the other programs that went through the application process. Alderman Austin agreed with staff’s recommendation to allow those funds to go back to the CAC for future allocations.

Alderwoman Murphy encouraged Ms. Phelps to apply for funding when the City has the next application process for Gaming funds.

Agenda Item #26

Report from the Community and Economic Development Department regarding a request from Renaissance Rock Island President Brian Hollenback (Development Association of Rock Island) for the donation of City-owned property at the southwest corner of 1^st Avenue and 19^th Street for the McKesson project.

Alderman Conroy moved and Alderwoman Murphy seconded to approve the donation of City-owned property as recommended and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #27

Report from the Traffic Engineering Committee regarding a request for the removal of a handicapped parking space at 1908 9½ Street.

It was moved by Alderman Brooks, seconded by Alderman Conroy to approve the request as recommended and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #28

Report from the Traffic Engineering Committee regarding a request for the removal of a handicapped parking space at 1523 25^th Street.

Alderman Austin moved and Alderman Foley seconded to approve the request as recommended and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #29

Report from the Mayor regarding the appointments of William Scott to City Treasurer and Aleisha Patchin to City Clerk to four year terms to begin May 4, 2009.

It was moved by Alderman Tollenaer, seconded by Alderman Jones to approve the appointments as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #30

Report from the Mayor regarding an appointment to the Fire Pension Board, recommending a self appointment to fill the vacant Trustee position for the remainder of the term ending in April of 2011.

Alderman Foley moved and Alderman Conroy seconded to approve the appointment of Mayor Dennis E. Pauley as recommended.

Discussion followed with Mayor Pauley stating that this position was filled by Mayor Schwiebert and he did resign when he ended his tenure with the City.

Agenda Item #31

Report from the City Clerk regarding a request from Hilltop Tavern to hold their 25^th Anniversary event outside on Saturday, May 30, 2009 from 2:00 p.m. to 9:00 p.m. at 1228 30^th Street.

It was moved by Alderman Brooks, seconded by Alderwoman Murphy to approve the event for Hilltop Tavern as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #32

Report from the City Clerk regarding a Sound Amplification Permit for Bethel Assembly of God to hold a concert outside on Saturday, May 30, 2009 from 6:00 p.m. to 9:30 p.m. at 3535 38^th Avenue.

Alderman Jones moved and Alderwoman Murphy seconded to approve the Sound Amplification Permit as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #33

Report from the City Clerk regarding an activity application and Resolution for the annual Ride the River event on Sunday, June 21, 2009.

It was moved by Alderwoman Murphy, seconded by Alderman Conroy to approve the application as recommended and adopt the Resolution. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #34

Items from the City Manager’s Memorandum Packet.

City Manager Phillips made reference to information included in the memo packet regarding the status of the Arsenal Viaduct beam repairs. It was noted that a train hit the viaduct and damaged one of the support beams. Mr. Phillips stated that the repair drawings and specifications have been completed. It was noted that as soon as the permit is obtained, the repair work can begin. Mr. Phillips stated that the City will submit a claim to the Burlington Northern Santa Fe Railway Company for the cost that will be incurred.

Mr. Phillips mentioned that on Monday, June 1, 2009, the City Council will be meeting at 4:00 p.m. for a Special Session at Skellington Manor, which is the former Masonic Lodge. It was noted that there will not be a regular City Council meeting on that date and no items would be voted on during the Special Session.

Mr. Phillips stated that included in the memo packet was a copy of the Environmental Assessment Grant news release that was released last week regarding the City’s award of $150,000.00 from the USEPA for Brownfields. It was noted that the City has been fairly successful in obtaining funding support from the USEPA and IEPA for Brownfield work.

Mr. Phillips made reference to information included in the memo packet regarding a follow up report concerning complaints that Ms. Roessler voiced at last week’s Council meeting.

Mr. Phillips noted that included in the memo packet was a thank you letter from Audubon staff in regards to the City’s Adopt A School partnership with Audubon. It was noted that Audubon thanked the City’s employees for their contributions over the years during the partnership.

Alderman Austin inquired upon Parks and Recreation Director Bill Nelson to say a few words in regards to Whitewater Junction.

Mr. Nelson stated that on Saturday, May 23, 2009, Whitewater Junction will open. The hours will be from 10:00 a.m. to 6:00 p.m. on Saturday and Sunday. The following week (Monday through Friday), the pool will be open from 3:30 p.m. to 8:00 p.m. After June 4^th, the regular schedule will begin. Mr. Nelson reminded everyone that the pool is heated. It was noted that the City’s website www.rigov.org has more information regarding Whitewater Junction.

Mr. Nelson stated that there will be two (2) public meetings coming up regarding the design of Old Chicago Park and Douglas Park. The first meeting will be held on Monday, June 1, 2009 at the Martin Luther King Center, and the second follow up meeting will be held at the Hauberg Civic Center on Tuesday, June 2, 2009. Both meetings will begin at 6:00 p.m. Mr. Nelson encouraged everyone to come to the meetings and provide feedback regarding the design plans for the parks.

Mr. Nelson also mentioned that there will be a new addition at Whitewater Junction, a spray pad, but they are waiting on a health permit. It could be operational by the end of summer. Mr. Nelson stated that the cart paths at the golf courses have been completed and the paving of the hillsides are almost complete.

Alderwoman Murphy stated that May is Stroke Awareness Month and encouraged everyone to learn the warning signs of a stroke.

Alderwoman Murphy also stated that it is the season for home repairs and encouraged everyone to shop Rock Island. Alderwoman Murphy offered that in the 6^th Ward, there are three (3) hardware stores, which include; Ace Hardware at 38^th Street and 14^th Avenue; Handy True Value at 14^th Avenue and 30^th Street and M&M Hardware at 38^th Street and 14^th Avenue.

Alderman Foley stated that he was glad to see that Modern Woodmen Bank came on as a sponsor for the Criterium. Alderman Foley stated that the Criterium is a great opportunity for citizens to come down to the District and enjoy family activities.

Agenda Item #35

Other Business

None

Agenda Item #36

Executive Session on Property Acquisition.

The Executive Session was held prior to the Regular Meeting.

Agenda Item # 37

Recess

A motion was made by Alderman Austin and seconded by Alderwoman Murphy to recess to Monday, June 1, 2009 at 4:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

The meeting was recessed at 7:45 p.m.

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Aleisha L. Patchin, City Clerk