The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, and Aldermen Terry M.A. Brooks I,  P. J. Foley, Stephen L. Tollenaer,  Joy Murphy and Charles O. Austin III. Also present were City Manager John Phillips, Community and Economic Development Director Greg Champagne, Finance Director Bill Scott, Susan Anderson from the Rock Island Housing Authority and Dave Cahill of Eide Bailey.  Alderman Jason W. Jones arrived at 5:06 p.m. and Alderman David Conroy arrived at 5:10 p.m.

 

 

RI HOUSING AUTHORITY PRESENTATION

 

City Manager John Phillips inquired upon Susan Anderson from the Rock Island Housing Authority to update Council with an overview of the organization, their projects and operations.

 

Ms. Anderson stated that the Rock Island Housing Authority has provided rental assistance to families since the 1950’s. Public housing was established for the City’s most vulnerable residents, which include seniors on fixed incomes, persons with disabilities, low income wage workers and struggling families.  Ms. Anderson pointed out that their organization is an active participant and significant contributor to the revitalization of the City of Rock Island. The Rock Island Housing Authority provides housing of choice, supports a variety of programs, fosters economic self sufficiency and personal growth.  Ms. Anderson acknowledged that the Rock Island Housing Authority owns 39 acres of land that is valued at 1.6 million dollars, owns and operates 487 public housing units, administers 230 housing vouchers and serves 717 families in the City of Rock Island. 

 

Various properties that the Rock Island Housing Authority owns include; Spencer Towers, Sunset Heights, Lincoln and Manor Homes, the vacant site of the former Valley Homes and Douglas Park Place. Ms. Anderson indicated that the Rock Island Housing Authority is under the State of Illinois guidelines. They are an independent public housing authority, which operates under HUD regulations. They are obligated to perform public and government functions for the City of Rock Island. The organization is responsible for acquiring, clearing, planning and constructing quality affordable housing units.

 

Ms. Anderson offered that the Rock Island Housing Authority has worked hard on their Self Sufficiency Program. It was noted that in the last several years, the Housing Authority’s goal has been to assist public housing residents in the housing units to become financially self sufficient, economically independent and less dependent upon government assistance. Ms. Anderson acknowledged that the Rock Island Housing Authority has been awarded 1.4 million in grants for their Self Sufficiency programming. It was noted that the organization has partnered with 85 businesses and agencies, the City of Rock Island, the Rock Island Police Department, Rock Island Economic Growth, the Martin Luther King Center and a host of other organizations. Ms. Anderson added that approximately 148 residents have participated in the Self Sufficiency Program. 

Ms. Anderson pointed out that the Rock Island Housing Authority has established a Family Home Ownership Program, which entails financial literacy efforts that allow families to obtain the capabilities to manage a monthly budget and to meet some of the many challenges that exist towards owning a home.  It was noted that out of this program, the Rock Island Housing Authority has had seven (7) housing voucher participants, three (3) public housing residents have become homeowners and 64 people have secured employment.  Ms. Anderson added that a Neighborhood Network Technology Center has also been established.

 

Ms. Anderson indicated that the Rock Island Housing Authority is a recipient of 1.4 million dollars of stimulus money. It was noted that the funds are being put into several different development projects.  

 

Ms. Anderson discussed the Asset Management Plan. Ms. Anderson indicated that in 2003, the Rock Island Housing Authority reviewed all of their properties to see what needed to be done to keep them viable and looked at affordable housing needs in the community.  Out of this, the Asset Management Plan was developed.  It was noted that 50% of the organization’s efforts have been completed. Ms. Anderson acknowledged that this plan became part of the City’s consolidated plan, part of the new Old Chicago Redevelopment Plan and Part of the River Vision Plan.

 

Ms. Anderson discussed what has been done with some of the projects thus far. It was noted that an application is pending with IDA for tax credits to redevelop and improve Spencer Towers. Ms. Anderson stated that at Sunset Heights, the goal was to keep and maintain that property as public housing. It was noted that many improvements have taken place at Sunset Heights. Ms Anderson offered that they are monitoring and maintaining Lincoln and Manor Homes.  Ms. Anderson pointed out that Valley Homes was demolished, but replacing Valley Homes is still on the list. Ms. Anderson indicated that when they were working through the demolition of Valley Homes, they created a relocation plan for the placement of 57 families. It was noted that the families were relocated. Ms. Anderson stated that other goals have been met including the development of supportive housing (Douglas Park Place) and the partnership with Rock Island Economic Growth for the redevelopment of the Voss Brothers Loft warehouse (35 units of mixed income apartments).

 

Ms. Anderson stated that since 2003, the Rock Island Housing Authority has invested eight (8) million dollars in new construction and developments in the City of Rock Island.  

 

Ms. Anderson explained that the amount of work that is left to be done is huge; 52 million dollars in the next 10 to 15 years.

 

Ms. Anderson then gave a list of various  projects that are pending, which include;  the Special Needs Complex that will become 70 units of mixed income housing for people with disabilities; the demolition and replacement of Lincoln Homes in which an application has been submitted for the Neighborhood Stabilization Program; and the redevelopment of Spencer Towers.

 

Ms. Anderson then turned attention to some of the plans that the Rock Island Housing Authority has for the future, which include; the demolition and replacement of Manor Homes, redevelopment of the former Valley Homes site and continuing with the Sunset Heights upgrade.

 

Ms. Anderson stated that the Rock Island Housing Authority does not support or advocate the segregation or concentration of low income families in certain areas within a Community. The Housing Authority does support removal of obsolete housing to create affordable housing that is dispersed in all neighborhoods. It was noted that the Rock Island Housing Authority’s commitment is to be a facilitator of housing opportunities, a development partner, an asset manager, contract negotiator and a property owner and manager. It was also noted that the Rock Island Housing Authority strives to make the City of Rock Island a healthier and better place to live.

 

After Ms. Anderson’s presentation, discussion followed regarding pending and future projects as it relates to mixed income and market rate housing; redevelopment as it relates to Lincoln Homes and the former Valley Homes site; the distinction between Community Housing Solutions as it relates to the Rock Island Housing Authority; and communication in regards to the Rock Island Housing Authority, The City of Rock Island and other partners fostering the same vision.

 

 

AUDITORS PRESENTATION

 

 City Manager Phillips inquired upon Finance Director Bill Scott to introduce the Auditor.

 

Mr. Scott stated that Dave Cahill from Eide Bailly arrived today with several other members from the firm to do some preliminary audit work. It was noted that the auditors will be here through Wednesday.   Mr. Scott stated that the auditors will return during the week of July 20th for the final audit work.  It was noted that the City is in the second year of a five (5) year contract with this firm.  Mr. Scott offered that a Tax Penalty Review is planned for June in which Eide Bailly will look for any potential liabilities.

 

Mr. Cahill stated that this is the first day of the preliminary audit work. The audit will be completed in July and a Draft Financial Statement to management will be ready by September 1, 2009. The final report will be completed and submitted by September 30, 2009.

 

Mr. Cahill stated that the auditors are responsible for forming and expressing an opinion as to whether or not the financial statements are presented fairly in all material respects in conformity with all general accounting principles. It was noted that management (Council) is charged with Governance and they have the final responsibility for the financial statements. Mr. Cahill offered that an audit is designed to obtain reasonable rather than absolute assurance as to whether the financial statements are correct.  It was also noted that a financial audit is not specifically set up to come in and look for fraud. Mr. Cahill indicated that more or less specific high risk areas are reviewed.  Mr. Cahill pointed out that the auditors review the design and implementation of internal controls, and if needed, the auditors make recommendations to improve the internal controls.  Mr. Cahill concluded by stating that under the OMB Circular A-133, (federal circular) any municipality or non-profit that spends more than $500,000.00 in federal funds each year is subject to the single audit act.  

 

 

RETAIL REPORT

 

City Manager John Phillips inquired upon Community and Economic Development Director Greg Champagne to discuss various strategies for retail development in the City.

 

Mr. Champagne stated that refining the City’s retail strategy was identified as one of Council’s top management priorities during the Goal Setting session last fall. Mr. Champagne discussed two broad strategies for retail development. Mr. Champagne offered that one of the strategies would be working towards bringing a new national brand retail development to the community as well as supporting the retention and expansion of existing homegrown businesses. It was noted that the other strategy focuses on homegrown (local) retail.

 

Mr. Champagne stated that there are four (4) initiatives suggested to focus on homegrown retail. It was noted that of the four (4) initiatives, three (3) are geographically targeted, one (1) is a City-wide initiative and two (2) of the geographically targeted initiatives focus on the Downtown Arts and Entertainment District.  Mr. Champagne pointed out that there are three (3) goals to encourage more retail development Downtown, which include; filling up store space Downtown, enhancing the retail mix Downtown and enhancing the daytime economy.

 

Mr. Champagne indicated that two (2) programs focus on the District and include the District Retail Business Grant Program and the District Retail Entrepreneurship Program.

 

Mr. Champagne stated that the District Retail Business Grant Program would make available grants of up to $10,000.00 to support new businesses wishing to open in the District and existing businesses that wish to expand. The City would offer grants targeted towards certain types of retail businesses with funds being used for interior improvements, signs, shelving, buying down rent etc. It was noted that a five (5) member committee will review grant requests and make the grant awards. Mr. Champagne indicated that businesses that receive grants will be required or encouraged to be open specific hours during District events, keep store windows lighted into the evening hours and agree to become a member of the Rock Island Arts and Entertainment District.

 

Mr. Champagne explained that staff had been working with the Renaissance Rock Island staff to foster a District Retail Entrepreneurship Program. It was explained that the concept is for the City and Renaissance Rock Island to establish a retail incubator in a vacant Downtown building that would make available below market rate space to small retailers that wish to locate in the District. Mr. Champagne indicated that this would allow small start-up retail businesses to occupy relatively low cost space during the critical early development stage.  In addition, this approach would allow the clustering of several businesses to help generate traffic and create more of a destination type facility. It was noted that Renaissance will soon be in the position to own space that would work well for the incubator project.

 

Mr. Champagne stated that a third focus initiative is the 11th Street Retail Property Program. Mr. Champagne indicated that staff is recommending a pilot program targeting several specific properties on 11th Street for a comprehensive exterior renovation. It was noted that the program would involve the City retaining the services of an architect to develop a facade renovation rendering and plan for the selected properties. The plan would include improvements to the building as well as the grounds. Mr. Champagne pointed out that City support of the renovation would be provided through a façade grant covering 50% of the costs.  The City would also offer the owners a loan amount equal to an additional 25% of the improvement cost.  In addition, the loan would be structured to carry a 0% interest rate and a term of five (5) years.  Mr. Champagne noted that staff has discussed this with one of the targeted property owners and they have expressed an interest in the program.

 

Mr. Champagne stated that the fourth initiative is a Buy Rock Island Program. Mr. Champagne stated that there are many types of these programs around the country that encourage local residents to buy products and services from homegrown (local) businesses. It was noted that the City of Rock Island has a number of unique retail businesses and restaurants that have served the community for years and the development of a Buy Rock Island Program is recommended.  Mr. Champagne added that a list of the businesses and restaurants could be posted on the liveRI website and printed for distribution. This could be a Quad City wide initiative.

 

Discussion followed regarding the four (4) initiatives as it relates to businesses, the increase of retailers and sales activity and benefits for the businesses, the consumer and the City.

 

 

MISCELLANEOUS

(Governance Proposal)

 

City Manager John Phillips stated that included in the memo packet was information regarding a Governance proposal that he had submitted for Council to consider. Mr. Phillips explained that with the new Mayor and two (2) new members of the City Council, it would be a good idea to have the workshop and discuss governance topics.  Mr. Phillips indicated that it would be similar to a Goal Setting session. Mr. Phillips added that the workshop would be held for approximately four (4) hours or a half day session. It was noted that Lyle Sumek, Group Facilitator of Sumek and Associates would be conducting the workshop. Mr. Phillips stated that topics for discussion would include; defining the roles and responsibilities for the Mayor, City Council, City Manager and others; defining the role as to how the new Council wants to operate as a team solving problems; addressing issues relating to making decisions; and determining policies for the City. 

 

Council then discussed the idea of having a Governance Workshop and the time that they would be able to meet for the half day session.  After discussion, Council decided to have the workshop on Monday, June 1, 2009 and cancel the Monday night Council meeting on that date.

 

 

MISCELLANEOUS

(Updated FY 2009/2010 Budget Revenue Estimates)

 

City Manager John Phillips inquired upon Finance Director Bill Scott to update Council on the Budget revenues.

 

Mr. Scott stated that the Illinois Municipal League released another Estimated State Shared Municipal Review report. It was noted that similar reports were released previously in October of 2008, December 2008 and January 2009.  Mr. Scott offered that the report has four (4) major tax revenues in the General Fund, which include the Income Tax, Replacement Tax, Use Tax and Motor Fuel Tax.  Mr. Scott offered that several adjustments have been made. However, the April numbers are turning the wrong way.  Mr. Scott indicated that the City is looking at $31,000.00 to $94,000.00 less in revenue in the Budget for Income Tax when compared to what is budgeted for fiscal Year 2009/2010. Mr. Scott stated that the big one is the Replacement Tax, which is over $300,000.00 less revenue that the City will receive. Mr. Scott added that the Use Tax is set at $9,000.00 less revenue and the Motor Fuel Tax is going up slightly.

 

Mr. Scott stated that based on these projections, the City is $320,000.00 to $390,000.00 short in the General Fund for tax revenues compared to what is currently budgeted. Mr. Scott added that these revenues will be monitored closely.

 

Mr. Phillips stated that the City is keeping a lot of positions open. Some positions will be evaluated to determine whether or not they need to be filled. Mr. Phillips added that the City will wait a few months and possibly come back in August to determine what needs to be done and then options will be discussed. 

 

 

 

 

 

 

ADJOURNMENT

 

A motion made by Alderwoman Murphy and seconded by Alderman Brooks to adjourn the meeting carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was adjourned at 6:30 p. m.

 

 

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                                                                                          Aleisha L. Patchin, City Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Dennis E. Pauley, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, P. J. Foley, Stephen L. Tollenaer, Jason W. Jones, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.   

 

Introductory Proceedings

 

Mayor Pauley called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America.  Alderman Brooks gave the Invocation. 

 

Agenda Item #5

Minutes of the Meeting of May 4, 2009.

 

A motion was made by Alderman Austin and seconded by Alderman Conroy to approve the Minutes of the Meeting of May 4, 2009. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #6

Update Rock Island by Mayor Pauley.

 

Mayor Pauley stated that earlier in Study Session, four (4) new programs were discussed for retail development. The Mayor offered that retail development continues to be an important priority for the City. It was noted that numerous attempts have been made to bring national brand retail to the community as well as to support the retention and expansion of existing homegrown businesses. It was noted that over the past three (3) years, 100 façade projects have been completed in support of local retail businesses.

 

Mayor Pauley stated that the City has four (4) retail initiatives directed at supporting the expansion of existing local retail businesses and assisting startup retail in the community. Mayor Pauley indicated that the first two (2) programs are within the District. Mayor Pauley pointed out that the District Retail Business Grant Program will make available grants up to $10,000.00 to support new businesses that want to open in the District and existing businesses that would like to expand.  Mayor Pauley indicated that the second program is the District Retail Entrepreneurship Program.  The concept is for the City and Renaissance Rock Island to establish a retail incubator in a vacant Downtown building that would make space available below market rate.  Mayor Pauley added that this would allow small start up retail businesses to occupy relatively low cost space in the critical early development stage.

 

Mayor Pauley stated that the third program focuses on 11th Street retail. It was noted that staff is recommending a pilot program for a comprehensive renovation targeting some properties on 11th Street.  Mayer Pauley indicated that the fourth program is called the Buy Rock Island Program. The Mayor stated that there are many businesses and restaurants in Rock Island that have supported the community for many years. Mayor Pauley stated that in order to support the businesses, staff has suggested the development of a Buy Rock Island Program. This type of program encourages local residents to buy products and services from hometown businesses. It was noted that this would encourage the entire Quad Cities to Buy Rock Island.

 

Mayor Pauley stated that on Thursday, May 14, 2009, there would be two (2) ground- breakings in the City.  The first groundbreaking will take place at Ridgewood Elementary School at 9607 14th Street west at 1:00 p.m. This project entails six (6) classrooms, a new cafeteria and storage space. At 2:00 p.m., a groundbreaking will be held at Frances Willard Elementary School at 2503 9th Street. This project includes two (2) new classrooms, restrooms, new cafeteria, small instruction space, office remodel and storage space. 

 

Alderman Pauley indicated that the Modern Woodmen Bank has relocated to 1st Avenue and 17th Street. A ribbon cutting ceremony will be held on Thursday, May 14, 2009 at 3:00 p.m. at the bank.

 

Mayor Pauley offered that the Community Caring Conference will host a forum on Violence on Saturday, May 16, 2009 at the Martin Luther King Center. It was noted that the Community Caring Conference would like the residents of Rock Island to come to the meeting and discuss what needs to be done to fight crime. Mayor Pauley stated that if anyone would like more information regarding this forum, they may call (309) 786-0345.

 

Agenda Item #7

Presentation of the 2009 Eddy Award.

 

Mayor Pauley inquired upon Planning and Redevelopment Administrator Alan Carmen and Urban Planner Jill Doak to join him at the podium.

 

Mr. Carmen discussed background information regarding the Centennial Bridge Office building in regards to the removal of the tolls and toll booth and also in relation the Centennial Bridge Office building remaining vacant for a period of time.

 

Mr. Carmen offered that much discussion had taken place regarding as to what to do with the vacant building. It was noted that Ms. Doak had came up with the concept that the building could be converted to a visitor center based on its location, the history associated with the property and the architecture.

 

Mr. Carmen stated that the City was the first recipient and received the only grant from the State of Illinois through the Preserve America Funding that came out of the Department of the Interior in Washington D.C.  It was noted that it was a $40,000.00 grant used to provide historical information regarding the rivers and transportation systems.  Mr. Carmen added that the Centennial Bridge Visitor Center opened in May of 2008.

 

Mr. Carmen explained that the visitors center serves two (2) functions; being a visitors center and an interpretive center for the bridges and the Mississippi River. Mr. Carmen added that the center also has a third function; Keep Rock Island Beautiful offices are now located in the building.

 

Mr. Carmen stated that as a result of the action that was taken, the grant application and seeing the project through to completion last year, the River Action group offered a unanimous recognition through the 2009 Eddy Award for the revitalization of the Centennial Bridge Visitors Center.  Mr. Carmen stated that Ms. Doak accepted the award on Saturday on behalf of the City.

 

Mr. Carmen then presented Mayor Pauley and the Council with the 2009 Eddy Award.

 

Mayor Pauley thanked Jill Doak for her vision and stated that the Centennial Bridge Visitors Center is a nice facility.

 

Ms. Doak responded to Alderman Austin’s question regarding bike rentals. Ms. Doak stated that bikes will be available for rental beginning the Memorial Day weekend; Thursday through Saturday from 10:00 a.m. to 4:00 p.m.

 

Mr. Carmen offered that an open house for the Centennial Bridge Visitors Center will be held on Saturday, May16, 2009 from 10:00 a.m. to 12:00 p.m.

 

Agenda Item #8

Proclamation declaring May 9 through May 16, 2009 as Military Appreciation Week.

 

Mayor Pauley read the Proclamation declaring May 9 through May 16, 2009 as Military Appreciation Week.

 

Garrison Manager Joel Himsl, Command Sgt. Major Stephen Blake from the Army Sustainment Command, Colonel Mark Klingelhoeffer from Joint Munitions Command, 1st Sgt. Brian Habel from the Illinois National Guard, Chief Petty Officer Mark Sikes from the Navy Reserves and a contingent of Navy Reserve personnel accepted the Proclamation.

 

Sgt. Major Stephen Blake addressed Council and stated that he was humbled and grateful to accept the Proclamation on behalf of all the Military personnel around the globe.  Sgt. Major Stephen Blake stated that the Military serves the people of this nation.   Sgt. Major Stephen Blake presented Mayor Pauley with a coin for outstanding service on Council.

 

Agenda Item #9

Proclamation declaring May 15, 2009 as National Women’s Health Week.

 

Mayor Pauley read the Proclamation declaring May 15, 2009 as National Women’s Health Week.

Ms. Lashaun Moore who is a member of the National Women’s Health Committee Week accepted the Proclamation on behalf of United Neighbors, Dr. Ida Johnson and the National Women’s Health Committee Week. Ms. Moore thanked the Mayor and Council for the Proclamation.

 

Agenda Item #10

Proclamation declaring the week of May 17 through May 23, 2009 as National Public Works Week.

 

Mayor Pauley read the Proclamation declaring the week of May 17 through May 23, 2009 as National Public Works Week.

 

Public Works Director Bob Hawes accepted the Proclamation. Mr. Hawes thanked the Mayor and Council for the Proclamation and stated that Public Works will be planning another annual Open House later in the year.

 

Agenda Item #11

Public Hearing on a request from Christine Thompson of Ganson’s Neighborhood Bakery and Café for an amendment to an existing Special Use Permit (for the bakery and café) to increase the number of the hours of operation from 7:00 a.m. to 7:00 p.m., seven days a week year round to 6:00 a.m. to 6:00 p.m., Monday through Friday from December to March; 6:00 a.m. to 8:00 p.m., Monday through Friday from April to November; 8:00 a.m. to 6:00 p.m. on Saturday and Sunday from December to March; and 8:00 a.m. to 8:00 p.m. on Saturday and Sunday from April to November, and to allow after regular hour private parties seven days a week, year round, inside and outside on the deck until 10:00 p.m.

 

Mayor Pauley closed the regular meeting at 7:10 p.m. and opened a Public Hearing on a request from Christine Thompson of Ganson’s Neighborhood Bakery and Café for an amendment to an existing Special Use Permit (for the bakery and café) to increase the number of the hours of operation from 7:00 a.m. to 7:00 p.m., seven days a week year round to 6:00 a.m. to 6:00 p.m., Monday through Friday from December to March; 6:00 a.m. to 8:00 p.m., Monday through Friday from April to November; 8:00 a.m. to 6:00 p.m. on Saturday and Sunday from December to March; and 8:00 a.m. to 8:00 p.m. on Saturday and Sunday from April to November, and to allow after regular hour private parties seven days a week, year round, inside and outside on the deck until 10:00 p.m.

 

City Clerk Aleisha Patchin swore in Ms. Thompson whose business is located at 3055 38th Street.

 

Ms. Thompson explained that she has come before the City Council to increase the hours of the business. Ms. Thompson offered that the bakery and café began opening at 6:00 a.m instead of 7:00 a.m.  Ms. Thompson stated that she was asking the Council to be open on Tuesdays through Fridays from 6:00 a.m. to 8:00 p.m. when the weather is nice and then back to regular winter hours from 6:00 a.m. to 6:00 p.m. Ms. Thompson stated that the business is now open from 8:00 a.m. to 6:00 p.m. on the weekends. Ms. Thompson indicated that Ganson’s would also like to be open until 10:00 p.m. after regular business hours for private parties.  Ms. Thompson stated to Council that originally the business wanted to be open seven (7) days a week for after hour parties, but Fridays and Saturdays would be fine.

 

Alderman Austin clarified the hours that Ms. Thompson was requesting. Alderman Austin stated that even though the business is closed on Mondays, Mondays would not be excluded in case the business decides to open on Mondays at a later date. Alderman Austin stated the hours of operation for the amendment to the Special Use Permit, which include; being open from 6:00 a.m. to 6:00 p.m., Monday through Friday from December to March; 6:00 a.m. to 8:00 p.m., Monday through Friday from April to November; 8:00 a.m. to 6:00 p.m. on Saturday and Sunday from December to March; and 8:00 a.m. to 8:00 p.m. on Saturday and Sunday from April to November, and to allow after regular hour private parties on Fridays and Saturdays, year round, inside and outside on the deck until 10:00 p.m.

 

Ms. Thompson responded yes.

 

Mayor Pauley inquired if there was anyone who wished to speak in favor of the amendment to the existing Special Use Permit at 3055 38th Street. No one stepped forward.

 

Mayor Pauley inquired if there was anyone that wished to speak in opposition to the amendment to the existing Special Use Permit at 3055 38th Street.

 

      With no persons present to speak in favor of, or in opposition to the amendment to the existing Special Use Permit at 3055 38th Street, Mayor Pauley closed the Public Hearing and reconvened the regular meeting at 7:15 p.m.

 

Alderman Austin moved and Alderman Conroy seconded to approve the request for extended regular business hours as recommended, approve Friday and Saturday evenings only for private party hours until 10:00 p.m. and refer to the City Attorney for an Ordinance.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #12

CLAIMS

 

It was moved by Alderman Austin, seconded by Alderman Conroy, to accept the following reports and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and  Alderman Austin; those voting No, none.

 

a.       Report from the Administrative Services Department regarding payment in the amount of $13,146.81 to the Rock Island County Sheriff’s office for the City’s share of the OSSI RMS Software Annual Maintenance.

 

b.      Report from the Public Works Department regarding payment #1 and final in the amount of $51,425.00 to Mechanical Jobbers Marketing Inc. for services provided for Phase II of the 2008 Manhole Lining Program. (132)

 

c.       Report from the Public Works Department regarding payment in the amount of $3,086.16 to the United States Postal Service for the Water Quality Report mailing. (148)

 

d.      Report from the Public Works Department regarding payment #1 in the amount of $72,050.74 to Walter D. Laud Construction for services provided for the 2009 Brick Street Program. (151)

 

e.       Report from the Public Works Department regarding payment in the amount of $12,708.79 to Valley Construction Company for an emergency storm sewer repair on 45th Avenue and 39th Street. (152)

 

f.       Report from the Public Works Department regarding payment in the amount of $10,064.09 to C.H. Langman Son, Inc. for an emergency sewer repair at 2800 46th Avenue. (153)

 

g.      Report from the Public Works Department regarding payment in the amount of $23,310.78 to Brandt Construction Company for an emergency sewer repair at 624 43rd Street. (154)

 

 

Agenda Item #13

Claims for the week of May 1 through May 7 in the amount of $569,492.07

 

Alderman Foley moved and Alderman Conroy seconded to allow the claims.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #14

 Payroll for the weeks of April 20 through May 3 in the amount of $1,219,591.81.

 

It was moved by Alderman Conroy seconded by Alderwoman Murphy to allow the payroll as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #15

Report from the Public Works Department regarding the purchase of shoring equipment from United Rentals in the amount of $5,025.70. 

 

It was moved by Alderwoman Murphy, seconded by Alderman Conroy to approve the purchase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #16

Report from the Public Works Department regarding the acquisition of the Watts property, recommending payment in the amount of $465,000.00 to the Rock Island County Treasurer to acquire the property.

 

Alderman Jones moved and Alderman Austin seconded to approve the acquisition as recommended and authorize payment. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #17

Report from the Administrative Services Department regarding a labor agreement between the City and IAFF for the period of April 1, 2009 through March 31, 2010.

 

It was moved by Alderman Austin, seconded by Alderwoman Murphy  to approve the agreement as recommended and authorize the City Manager to execute the contract documents.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #18

Report from the Community and Economic Development Department regarding the Lead Hazard Control Grant agreement with the City of Moline, Illinois.

 

Alderwoman Murphy moved and Alderman Jones seconded to approve the agreement as recommended and authorize the City Manager to execute the contract documents.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

 

 

 

 

 

Agenda Item #19

Report from the Finance Department regarding an adjustment to the Fiscal Year 2010 Budget, recommending an adjustment to the Lead Grant Fund in the amount of $128,400.00.

 

It was moved by Alderman Conroy, seconded by Alderman Foley to approve the adjustment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #20

Report from the Public Works Department regarding a request from Scooter World to use the Right-of-Way on the front and side of 3832 14th Avenue for displaying scooters.

 

Alderwoman Murphy moved and Alderman Austin seconded to approve the request as recommended, subject to Scooter World using the concrete closest to the street so as to not impact access to the sidewalk.

 

Discussion followed with Alderwoman Murphy stating that this is an example of people working together to come up with a solution.

 

After discussion, the motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #21

Report from the Traffic Engineering Committee regarding a request from Scott Torrence of 2537 5 ½ Avenue for the removal of a handicapped parking space on 26th Street next to his residence. 

 

It was moved by Alderman Austin, seconded by Alderman Conroy to approve the request as recommended and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #22

Items from the City Manager’s Memorandum Packet.

 

City Manager Phillips made reference to information included in the memo packet regarding the Federal Stimulus Program. Mr. Phillips stated that the City received a total of 3.5 million dollars in funding through the Federal Stimulus.  It was noted that the City has approximately 17.7 million dollars in applications that are outstanding. Mr. Phillips offered that the most recent applications that have been submitted for funding in the last week include; 8.7 million dollars for the Neighborhood Stabilization Program and $672,000.00 for a grant for Diesel Emissions Reduction. Mr. Phillips indicated that the City will continue to pursue all of the opportunities that are available for funding.

 

City Manager Phillips stated that included in the memo packet was a memo from the Community and Economic Development Department regarding a Gaming grant that was provided to Family Resources. They are requesting to reprogram these funds that they had received for the Youth Alternatives Program. They would like to redirect those funds to support its Mediation Center Activities.

 

Discussion followed. Several Council members inquired as to whether or not this has ever happened before.

 

Planning and Redevelopment Administrator Alan Carmen stated that in the past, the Gaming funds that were recommended by the Citizens Advisory Committee and approved by Council have been used for the identified purpose. This is a first.

 

Alderman Austin stated that the program should be supported; not the agency.

 

After further discussion, Council suggested that a report with all the details be submitted next week regarding this issue.

 

Mr. Phillips stated that Bi-State Regional Commission will not be requesting any increase in dues for the next year.

 

City Manager John Phillips made reference to a copy of a news release that the City of Moline submitted last week regarding their request to Rock Island to consider a joint Fire Chief position.

 

Alderwoman Murphy made reference to Military Week, and encouraged everyone to take time to thank the Veterans in their families and in their neighborhoods for the service they have given.

 

Agenda Item #23

Other Business

 

Ms. Dorothy Roessler of 3007 46th Street stepped forward. Ms. Roessler stated that she owned the property (apartment building) located at 1022 21st Street. Ms. Roessler voiced concerns regarding a complaint she had with the City. Ms. Roessler stated that she received a letter from the City (dated April 27, 2009)  regarding that she was in violation of City Code in regards to having an unlicensed and inoperable vehicle on her property. 

Ms. Roessler stated that after investigating the issue, the vehicle was found to be operable and licensed. The letter from the City was dated April 27, 2009 and the license plate sticker stated that it expired on April 30, 2009.  It was noted that a letter was delivered to Ms. Roessler from the City stating that the violation had been dismissed and the City was sorry for any inconvenience.  After more discussion, Ms. Roessler stated that she wanted an apology from the City and would like to know as to what was the basis for the City to write a letter for the code violation.

 

Mayor Pauley stated that the issue would be investigated and the City would find an answer for Ms. Roessler.

 

Agenda Item #24

No Executive Session.

 

An Executive Session was not held.

 

Agenda Item # 25  

Recess

 

A motion was made by Alderman Conroy and seconded by Alderman Foley to recess to Monday, May 18, 2009 at 5:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

 The meeting was recessed at 7:35p.m.

 

 

 

 

 

 

 

 

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                                                                     Aleisha L. Patchin, City Clerk