Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present. 

 

Introductory Proceedings

 

Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America.  Mayor Schwiebert gave the Invocation. 

 

Agenda Item #5

Minutes of the Meeting of April 20, 2009.

 

A motion was made by Alderman Austin and seconded by Alderwoman Murphy to approve the Minutes of the Meeting of April 20, 2009. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #6

Proclamation declaring the week of May 3 through May 9, 2009 as Rock Island Rotary Week.

 

Mayor Schwiebert read the Proclamation declaring the week of May 3 through May 9, 2009 as Rock Island Rotary Week.

 

Members of the Rotary Club accepted the Proclamation.  The Rotary Club members then had their pictures taken with Mayor Schwiebert.

 

Agenda Item #7

A Special Ordinance amending paragraphs (g) and (h) of Chapter 3, Sec. 3-8 of the Code of Ordinances.

 

It was moved by Alderman Conroy, seconded by Alderman Pauley to consider, suspend the rules and pass the Ordinance amending paragraphs (g) and (h) of Chapter 3, Sec. 3-8 of the Code of Ordinances. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #8

A Special Ordinance amending Chapter 14, Article II, Sec. 14-20; paragraph (a) (7) of the Code of Ordinances.

 

 

It was moved by Alderman Austin, seconded by Alderwoman Murphy to consider, suspend the rules and pass the Ordinance amending Chapter 14, Article II, Sec. 14-20; paragraph (a) (7) of the Code of Ordinances.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #9

CLAIMS

 

It was moved by Alderman Pauley, seconded by Alderman Conroy, to accept the following reports and authorize payment as recommended.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and  Alderman Austin; those voting No, none.

 

a.       Report from the Finance Department regarding payment in the amount of $18,000.00 to Katten Muchin Rosenman, LLP for legal services for the 2009 General Obligation Bonds. (003)

 

b.      Report from the Finance Department regarding payment in the amount of $34,928.77 to Speer Financial, Inc. for professional services for the 2009 General Obligation Bonds. (004)

 

c.       Report from the Finance Department regarding payment in the amount of $6,825.00 to Moody’s Investors Service for professional services for the 2009 General Obligation Bonds. (009)

 

d.      Report from the Finance Department regarding payment in the amount of $4,250.00 to Moody’s Investors Service for professional services for the 2008D General Obligation Bonds. (010)

 

e.       Report from the Personnel Department regarding payment in the amount of $7,691.75 to Konecky, Koenig, Kutsunis and Weng for legal services rendered for April 2009.

 

f.       Report from the Personnel Department regarding payment in the amount of $4,669.50 to Paper 101 for copier paper.

 

g.      Report from the Public Works Department regarding payment #3 in the amount of $94,009.20 to Williams/Valley Construction Management for the Armory Park Bid Release 1 project. (131)

 

h.      Report from the Public Works Department regarding payment in the amount of $2,645.37 to Langman Construction for services provided at 2304 25th Street for the 2009 Sewer Lateral Repair Program. (133)

Agenda Item #10

Claims for the weeks of April 17 through April 30 in the amount of $1,811,263.62.

 

Alderman Conroy moved and Alderwoman Murphy seconded to allow the claims. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #11

Payroll for the weeks of April 6 through April 19 in the amount of $1,255,328.58.

 

It was moved by Alderman Conroy seconded by Alderman Tollenaer to allow the payroll.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Comments by Mayor Schwiebert.

 

Mayor Schwiebert thanked the Council for making Monday, April 27, 2009 (Volunteer Dinner and Mayoral recognition) possible. The Mayor stated that it was a wonderful way to recognize the volunteers. Mayor Schwiebert was very grateful that he was also recognized.

 

Mayor Schwiebert thanked Council and staff for all of the wonderful past working experiences in which they worked together to identify problems and find solutions to those problems to make the City of Rock Island better for all citizens. Mayor Schwiebert added an old but wise saying: “There is no limit to what you can accomplish if you don’t care who gets the credit.”

 

Mayor Schwiebert stated that one of the things that he is most proud of is that everyone in the City works together. Mayor Schwiebert offered that he is grateful to the people of Rock Island. The Mayor felt confident leaving things in very good hands. Mayor Schwiebert then presented each City Council member with the last 7 (seven) keys to the City of Rock Island.

 

City Manager Phillips stated that there is a tradition that when elected officials leave, a tree is planted in one of the City’s Parks for the outgoing folks. It was noted that a tree would be planted in Mayor Mark W. Schwiebert’s’ name and in Alderwoman Margie Mejia-Caraballo’s name.

 

Agenda Item #12

Motion to adjourn the meeting Sine Die.

 

A motion was made by Alderman Conroy, seconded by Alderwoman Murphy to adjourn the meeting Sine Die. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

The meeting was adjourned Sine Die at 7:00 p.m.

 

The outgoing Mayor (Mark W. Schwiebert) presented the incoming Mayor (Dennis E. Pauley) with a new gavel.

 

 

 

                              City Clerk Aleisha L. Patchin administered the Oath of Office to the following: Alderman Terry M. A. Brooks I, Alderman P. J. Foley, Alderman Jason W. Jones, Alderman Charles O. Austin III and Mayor Dennis E. Pauley.

 

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Mayor Pauley called the meeting to order at 7:06 p.m. Present were Mayor Dennis E. Pauley, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, P. J. Foley, Stephen L. Tollenaer, Jason W. Jones, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.

 

Agenda Item #3

Public Hearing regarding the establishment of the Columbia Park Special Service Area.

 

Mayor Pauley closed the regular meeting at 7:07 p.m. and opened a Public Hearing regarding the establishment of the Columbia Park Special Service Area.

 

The Mayor inquired upon Community and Economic Development Director Greg Champagne to comment on this matter.

 

Mr. Champagne stated that in December of 2008, the City entered into an agreement with Columbia Park LLC. It was noted that they are the owners of the Quad City Industrial Center property. Mr. Champagne indicated that the agreement set up several obligations between the owner and the City; one of which was a payment in the amount of approximately 1.2 million dollars to the owner of the property.  Mr. Champagne pointed out that the concept was to use that money to improve the Quad City Industrial Center’s property.  It was noted that under the terms of the agreement, the cash that was generated to make that payment was a result of a taxable bond issue.  Mr. Champagne offered that the debt service to retire the payment on the bonds is to be covered in one of two ways under the City’s agreement with Columbia Park.

 

Mr. Champagne stated that the first way is through Tax Increment revenues that are generated by the Columbia Park TIF district, which was created in November of 2007. It was noted that if these revenues are not sufficient, the other way is through a Special Service Area Tax. Mr. Champagne explained that State law allows cities to establish Special Service Areas. It was noted that a Special Service Area allows the City to levy a special property tax for the payment of certain municipal services available in the designated Special Service Area. It was noted that this Special Service Area is defined as the Quad City Industrial Center property.  

 

Mr. Champagne explained that the Public Hearing is required by State statute. An Ordinance was passed approximately one (1) month ago to start the process.  The Public Hearing is an opportunity for the affected property owners or others to ask questions or voice concerns regarding the establishment of the Special Service Area.  Mr. Champagne added that at the close of the Public Hearing, there will be a 60 day period during which the owners of the property in the Special Service Area can file a petition with the City Clerk to stop the process from moving forward.  Mr. Champagne added that this is not expected to happen. Mr. Champagne offered that within that 60 day period, the Ordinance will be certified with the County. It was noted that under the terms of the agreement and the bond issue, the first debt service payment is not due for three (3) years.  The City will probably levy and abate that tax for the first three (3) years. At the end of the three (3) years, this will be evaluated to see where the City is with the Special Service Area and TIF. It will then be determined as to what it will take to make the bond service debt payment.

 

City Manager John Phillips clarified that Columbia Park LLC are the only property owners within the Special Service Area and the Quad City Industrial Center property is the only property that will be affected.

 

Mayor Pauley inquired if there was anyone who wished to be heard on this matter.   No one stepped forward.

 

With no other persons present to speak on this matter of the establishment of the Columbia Park Special Service Area, Mayor Pauley closed the Public Hearing and reconvened the regular meeting at 7:11 p.m.

 

Agenda Item #4

Report from the Public Works Department regarding the purchase of Recycling/Refuse carts and lids from Toter Inc. in the amount of $56,142.80.

 

Alderman Conroy moved and Alderman Tollenaer seconded to approve the purchase as recommended.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #5

Report from the Fire Department regarding the purchase of five (5) Kenwood portable VHF radios from Total Communications in the amount of $3,558.19.

 

It was moved by Alderwoman Murphy seconded by Alderman Austin to approve the purchase as recommended and authorize payment. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #6

Report from the Public Works Department regarding bids for the 2009 Sidewalk/Curb Replacement Program and 2009 Tree Program, recommending the bid be awarded to Centennial Contractors of the Quad Cities in the amount of $48,240.00.

 

Alderwoman Murphy moved and Alderman Austin seconded to award the bid as recommended and authorize the City Manager to execute the contract documents.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #7

Report from the Public Works Department regarding bids for the 2009 Catch Basin and Manhole Program, recommending the bid be awarded to Langman Construction in the amount of $119,279.00.

 

It was moved by Alderman Austin, seconded by Alderman Foley to award the bid  as recommended  and authorize the City Manager to execute the contract documents .The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #8

Report from the Public Works Department regarding bids for the 2009 Seal Coat Street Program, recommending the bid be awarded to Settle Inc. in the amount of $30,489.75.

 

Alderwoman Murphy moved and Alderman Jones seconded to award the bid as recommended and authorize the City Manager to execute the contract documents.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #9

Report from the Public Works Department regarding a proposal from Symbiont for additional engineering services for improvements to the Franciscan and Saukie store/treat basins.

 

It was moved by Alderman Austin, seconded by Alderwoman Murphy to approve the proposal as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #10

Report from the Public Works Department regarding a three-year lease renewal agreement with Mr. Chronister for the Upholstery Shop at Sunset Marina.

 

Alderwoman Murphy moved and Alderman Conroy seconded to approve the agreement as recommended and authorize the City Manager to execute the contract documents.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #11

Report from the Public Works Department regarding an agreement with PDC Laboratories for water testing laboratory services in an amount not to exceed $12,000.00.

 

It was moved by Alderman Jones, seconded by Alderwoman Murphy to approve the agreement as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #12

Report from the Finance Department regarding an adjustment to the Fiscal Year 2010 Budget, recommending an adjustment to the Columbia Park TIF in the amount of $9,186.49.

 

Agenda Item #12 was pulled due to the Finance Department stating that the adjustment for this item was no longer needed. The adjustment would be made in the Fiscal Year 2008/2009 Budget and would not be needed for the current Fiscal Year 2010 Budget.

 

Agenda Item #13

Report from the Personnel Department regarding the Liability Insurance Program for 2009/2010, recommending approval of the self-insurance package and brokerage fee, and recommending payment in the amount of $330,191.00 to Cleveland Insurance for insurance renewal and the brokerage fee and payment in the amount of $14,126.00 to Crawford and Company for third party administration services.

 

It was moved by Alderman Conroy, seconded by Alderman Foley to approve the self-insurance package and brokerage fee as recommended and authorize payments. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #14

 Report from the City Clerk regarding a request from Martinis on the Rock to hold live entertainment outside on Friday and Saturday nights beginning May 15 through November 14, 2009 from 8:00 p.m. to 12:00 midnight. 

 

Alderwoman Murphy moved and Alderman Austin seconded to approve the request as recommended, subject to complying with all liquor license regulations and subject to being closed down early if noise complaints are received. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #15

Report from the City Clerk regarding a modification to the application for the Red, White and Boom event, recommending revising the original scheduled date of July 4, 2009 to the newly scheduled date of July 3, 2009.

 

It was moved by Alderman Tollenaer, seconded by Alderman Conroy to approve the amendment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #16

Report from the City Clerk regarding an application and Highway Resolution for the Quad Cities Marathon to be held on Sunday, September 27, 2009.

 

Alderwoman Murphy moved and Alderman Jones seconded to approve the application as recommended and adopt the Resolution.  The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #17

Items from the City Manager’s Memorandum Packet.

 

City Manager John Phillips made reference to information included in the memo packet regarding a report from City Engineer Jim Johnson concerning the plan by the State of Illinois to begin the patching and resurfacing of IL92 from I280 to 16th Street. It was noted that the project will begin in June of this year.

 

City Manager Phillips stated that included in the memo packet was a status report on City Council Goals that the group established last fall.  Mr. Phillips discussed the progress that has been made on some of the goals including the MetroLink project in Columbia Park and the property that was purchased at 9th Street (old trailer park property) for future development. Mr. Phillips offered that the City sold bonds to finance Armory Park, the Rock Island Fitness and Activity Center and Columbia Park. Mr. Phillips indicated that during this process, the City retained Moody’s A1 rating. It was noted that in the last quarter of the fiscal year, the Council adopted a balanced budget for the 2009/2010 fiscal year. Mr. Phillips pointed out that the City also took advantage of opportunities for Federal Stimulus funding. It was noted that the City received over $800,000.00 for the 30th Street resurfacing project; received over $300,000.00 for Community Development Block Grant funding and received $180,000.00 on the Energy Efficiency Block Grant. Mr. Phillips stated that the City has applications pending with IEPA, IDOT and USEPA. It was also noted that progress has been made on the Community Marketing Program regarding commercials and billboards.    

 

Alderman Austin inquired as to whether the IML projections are any different than they were several months ago.

 

City Manager Phillips responded yes. Mr. Phillips stated that Council will receive detailed information next week. Mr. Phillips added that due to the economy, the major sources of revenue that are somewhat volatile are sales tax, income tax and corporate replacement tax. It was noted that these revenue sources will be monitored closely.

 

Agenda Item #18

Other Business

 

None

 

Agenda Item #19

Executive Session on Personnel, Litigation and Property Acquisition.

 

A motion was made by Alderman Conroy, seconded by Alderwoman Murphy at 7:20 p.m. to recess to Executive Session on matters of Personnel, Litigation and Property Acquisition. The motion carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none. 

 

Agenda Item #20

Recess

 

Mayor Pauley reconvened the regular meeting at 8:05 p.m. A motion was made by Alderman Brooks and seconded by Alderman Jones to recess to Monday, May 11, 2009 at 5:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Foley, Alderman Tollenaer, Alderman Jones, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

The meeting was recessed at 8:06 p.m.          

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                                                                                   Aleisha L. Patchin, City Clerk