The Rock Island City Council met for Study Session at 5:00 p.m. on Monday, May 2, 2005 in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David A. Conroy, John E. Bauersfeld, Jr., Daniel Rockwell, Evelyn "Evie" R. White, Joy Murphy and Charles Austin III. Staff present included City Manager John C. Phillips, Public Works Director Bob Hawes, Personnel Director/Assistant to the City Manager John Thorson, Community and Economic Development Department Director Greg Champagne, and Planning Administrator Alan Carmen.
Public Works Director Bob Hawes reviewed the Rain Garden Grant Project. He stated that $50,000 has been budgeted for the project for this fiscal year, and it will comply with the Federal Storm Water regulation. He explained the process, stating that a grant of $4.00 per square foot is available to the resident if they agree to construct the Rain Garden according to the regulations and agree to maintain it for five years. He added that, if a rain barrel is part of their plan for the Rain Garden, they could have one at no cost. He stated that there is no maximum amount for the grant funds, noting that a 10’ x 10’ garden would receive the grant of $400.00. He stated that it would just about cover the basic cost of planting.
Mr. Hawes stated that on May 14, there will be a class through the Parks Department for people who want to learn about the Rain Gardens and how to plant one. The demonstration one will be done that day at Longview Park, and will include water features. He stated that there is an application for the resident to complete that will be reviewed by staff. The resident will then meet with the staff, and deliver the rain barrel if one is requested. Mr. Hawes stated that they also want GIS to take pictures of these gardens every year.
Mr. Hawes then stated that the media release would be going out and information would also be put on the Public Access Channel. Applications will be available at locations throughout the city, including City Hall, Public Works, as well as businesses that sell plantings.
City Engineer Jim Johnson reviewed the plans for the 85th Avenue West project. He discussed the property along the street, and stated that there would be a five-foot shoulder on each side, with a bike path on both sides of the street as well. Council members asked if there would be bumps on the five-foot shoulder to keep people off that area, and Mr. Johnson stated that staff would look at the cost of adding this feature.
When asked about the truck traffic along this road, and the noise created by these trucks, Mr. Johnson stated that trucks couldn’t be banned from this street because of the Federal money that is being used to complete this project. He noted that the lanes would be smoother and there would be less vibration created by the vehicles. He reviewed the plans for the landscaping along the sides of the street, which will also be an improvement for the residents. He stated that they plan to keep the trees that are already there and plant more trees along both sides. He indicated that there are no plans to change the speed limit for vehicles.
Alderman Conroy pointed out that some of the noise is from speakers at Holland, and he does not believe the trucks are creating that much noise. Mayor Schwiebert stated that the landscaping will help buffer some of the noise, and an ordinance can be written to eliminate the “jake-braking” along with posted signs if this continues to be a problem.
Alderman
Bauersfeld suggested that Holland be asked to have directional lighting, and
Planning Administrator Alan Carmen stated that there are screens that can
direct the light towards their property.
Mayor Schwiebert stated that we should be sensitive to try to create
soft lines between the different uses in an area like this. Staff will follow up with the residents
about this project, and Mr. Johnson stated that they plan to transplant some of
the trees rather than getting rid of them.
He stated that, if the property transfer occurs, they will open bids in
January and the project will be completed during the next construction season.
EXECUTIVE SESSION
A motion made by Alderman White and seconded by Alderman Austin to recess to Executive Session on Property Acquisition CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
The meeting was recessed at 5:50 p.m.
___________________________________
Jeanne F. Paggen, City Clerk
The Rock Island City Council met for regular session at 6:45 p.m. on Monday, May 2, 2005 in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David A. Conroy, John E. Bauersfeld, Jr., Daniel Rockwell, Evelyn "Evie" R. White, Joy Murphy and Charles Austin III.
Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Thurgood Brooks, son of Alderman Brooks, gave the Invocation. A motion made by Alderman Austin and seconded by Alderman Conroy to approve the Minutes of the meeting of April 25, 2005 as printed CARRIED on a Voice vote.
Agenda Item #6
RIVER ACTION
EDDY AWARD/PUBLIC WORKS
City Engineer Jim Johnson presented the River Action Eddy Award to the Mayor and Council. The award was presented to Mr. Johnson from River Action for the work on the Centennial Bridge Infill Areas.
PROCLAMATION
Agenda Item #7
ANNE
FRANK/CITIZEN OF THE QUAD CITIES
Mayor Schwiebert called attention to a proclamation declaring Anne Frank as a Citizen of the Quad Cities.
Agenda Item #8
MONTH OF ANNE
FRANK/MAY
Mayor Schwiebert called attention to a proclamation declaring the month of May as Anne Frank Month. He spoke briefly about the exhibit at the Putnam Museum this month.
Agenda Item #9
CATHOLIC
CHARITIES MONTH/MAY
Mayor Schwiebert read a proclamation declaring the month of May as Catholic Charities Month and presented the framed document to Patrick Carlson. Mr. Carlson spoke briefly about the Catholic Social Service office that has moved from 20th Street in Rock Island to Rock Valley Plaza. He noted that they have been in Rock Island for over seventy years, and encouraged people to become foster parents if they are interested.
Agenda Item #9a
MEDICAL CARE
AWARENESS
Mayor Schwiebert called attention to a proclamation that was not on the agenda but had been received late Friday. He declared the week of May 1 through 7 as Medical Care Awareness Week.
ORDINANCES
Agenda Item #10
1000 30
STREET/REZONING
The City Clerk read a Special Ordinance amendment changing the zoning of 1000 30th Street from R-3 to Planned Unit Development. A motion made by Alderman White and seconded by Alderman Bauersfeld to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #11
GAS USE
TAX/AMENDMENT
The City Clerk read an Ordinance amending Chapter 15 of the Code of Ordinances regarding the Gas Use Tax. A motion made by Alderman Bauersfeld and seconded by Alderman Conroy to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #12 (a thru e)
IL ROUTE
RESURFACING/
1st
AVENUE, 16th TO 34th STREET, 24th STREET, 1st
TO 4th AVENUES
The City Clerk read a report from the Public Works Department regarding Illinois Route Resurfacing – 1st Avenue from 16th to 24th Streets and 24th Street from 1st to 4th Avenues.
Agenda Item #12a
The City Clerk read an agreement with the Illinois Department of Transportation. A motion made by Alderman Austin and seconded by Alderman Murphy to approve the agreement and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #12b
The City Clerk read a Resolution appropriating $19,090 to pay the City of Rock Island’s share of the cost. A motion made by Alderman Austin and seconded by Alderman Murphy to adopt the Resolution CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #12c
PARKING/PROHIBITED ALONG PROJECT
The City Clerk read an Ordinance prohibiting parking along the project. A motion made by Alderman Murphy and seconded by Alderman Rockwell to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #12d
PUBLIC RIGHT OF WAY/ENCROACHMENT REGULATED
The City Clerk read an Ordinance regulating encroachment in the Public Right of Way. A motion made by Alderman White and seconded by Alderman Brooks to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #12e
RESOLUTION/PLANS, SPECIFICATIONS
The City Clerk read a Resolution approving the plans and specifications for the project. A motion made by Alderman Rockwell and seconded by Alderman Murphy to adopt the Resolution CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
Alderman Bauersfeld asked about a time line for the project, and Mr. Hawes stated that the bid letting is being planned for June 17, with construction to begin this season.
CLAIMS
Agenda Item #13a
CITY ATTORNEY/LEGAL SERVICES
The City Clerk read a statement from the City Attorney in the amount of $9,789.99 for legal services for the month of April.
Agenda Item #13b
The City Clerk read a report from the Personnel Department recommending payment to Mr. Allen Shay in the amount of $512.13 for vehicle damage.
A motion made by Alderman Murphy and seconded by Alderman Austin to accept the reports and authorize payments as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #14
The City Clerk read the claims for the week of April 22 through 28 in the amount of $644,901.80. A motion made by Alderman Austin and seconded by Alderman White to allow the claims CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
PAYROLL
Agenda Item #15
APRIL 11 THROUGH 24
The City Clerk read the payroll for the weeks of April 11 through 24 in the amount of $998,335.34. A motion made by Alderman Bauersfeld and seconded by Alderman Conroy to allow the payroll CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
SPECIAL
PRESENTATION
Agenda Item #16
ALDERMAN JOHN E BAUERSFELD/RETIREMENT
Mayor Schwiebert read a proclamation declaring May 2 as John E. Bauersfeld, Jr. Day in Rock Island. He then commended Alderman Bauersfeld for his twenty-six years service as an Alderman for the City of Rock Island. He called Mrs. Bauersfeld (Peg) to the front to stand with Alderman Bauersfeld. Alderman Bauersfeld was presented with a clock, his nameplate from the Council table, a card signed by Council members, and a key to the City from Mayor Schwiebert. Alderman Bauersfeld expressed appreciation to the residents for supporting him and voting for him the past years, and commended the staff and Council members, telling them to keep on working together as a team. He expressed his appreciation to his wife for her support over these years.
ADJOURN SINE DIE
A motion made by Alderman White and seconded by Alderman Murphy to adjourn sine die CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Murphy and Austin. NAYS: None.
The meeting was adjourned sine die at 7:05 p.m.
City Clerk Jeanne F. Paggen administered
the Oath of Office to the following: Mayor Mark W. Schwiebert, Alderman Terry
M. A. Brooks I, Alderman Dennis Pauley, Alderwoman Evelyn “Evie” White, and
Alderman Charles O. Austin I. They were
seated at the Council table at this time.
********************************************
Mayor Schwiebert called the meeting to Order at 7:15 p.m. and the City Clerk called the Roll. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David A. Conroy, Dennis E. Pauley, Daniel Rockwell, Evelyn "Evie" R. White, Joy Murphy and Charles Austin III.
Agenda Item #3
The City Clerk read a report from the Public Works Department regarding bids for the 2005 Catch Basin Rebuild Program, recommending the bid of Kelly Construction in the amount of $74,740.00. A motion made by Alderman White and seconded by Alderman Rockwell to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #4
SHADYBROOK LIFT STATION
REPLACEMENT PROJECT/TRIAD ENGINEERING
The City Clerk read a report from the Public Works Department regarding proposals from consulting engineers for the design and construction inspection for Shadybrook Lift Station Replacement Project, recommending the contract be awarded to Triad Engineering in the amount not to exceed $20,866 of the design phase of the project and an estimated cost of $3,750 for the construction phase. A motion made by Alderman Conroy and seconded by Alderman White to approve the contract and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #5
GALLAGHER COMPANY, CRAWFORD
& COMPANY, ALTERNATIVE SERVICES
The City Clerk read a report from the Personnel Department regarding the Liability Insurance Program for 2005/2006, recommending payment in the amount of $335,869 be made to Arthur Gallagher Company of the Princeton Excess and Surplus insurance program, to Crawford & Company in the amount of $11,600 for administering workers compensation claims, and Alternative Service Concepts Inc. in the amount of $10,300 for administering general liability claims. A motion made by Alderman White and seconded by Alderman Austin to approve the renewals and authorize payments as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #6
The City Clerk read a report from the Community and Economic Development Department regarding an amended agreement with Raymond Professional Group to support demolition activity at two locations in an amount not to exceed $14,980.00 for development of plans and specification for demolition services.
A motion made by Alderman Rockwell and seconded by Alderman White to approve the amendment to the agreement as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #7
R I ECONOMIC GROWTH CORPORATION/DOUGLAS PARK PLACE
PROJECT
The City Clerk read a report from the Community and Economic Development Department regarding a proposed agreement with Rock Island Economic Growth Corporation in support of the Douglas Park Place project. Dan Carmody, Renaissance Rock Island, reviewed the report and presented more details on the landscaping and amenities of the project. He stated that there would be a Trinity staff member living on site. Joan Hartman, 1124 11th Avenue, Moline, spoke to Council regarding the staff, adding that there will also be someone on call if the resident staff person has to leave for any reason. She stated that they expect the average resident to stay there about eight months. She stated that they will have to meet administrative criteria before being admitted, and staff will work with them to stabilize them within the environment and help them to raise their children and get back to a more permanent living situation.
In response to questions about funding, Mr. Carmody stated that the funding will come from the Rock Island Economic Growth Corporation, the Rock Island Housing Authority, and the management contract will be with Trinity. Mr. Carmody stated that the land for the project has been donated, and they have a forty-year mortgage at 1% interest, with plans to pay this using the rent money received from the tenants.
Following discussion, a motion made by Alderman Brooks and seconded by Alderman White to approve the agreement and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #8
HENDRICKS DEVELOPMENT GROUP/MEMORANDUM OF UNDERSTANDING
The City Clerk read a report from the Community and Economic Development Department requesting that Council authorize staff to negotiate a Memorandum of Understanding with Hendricks Development Group. Alderman Rockwell stated that there were three proposals reviewed by a committee, and each group made a presentation to the Council also. Following these meetings, Council decided to go along with the recommendation of the committee and negotiate a Memorandum of Understanding with Hendricks Development Group. Following discussion, a motion made by Alderman Rockwell and seconded by Alderman Conroy to authorize staff to negotiate the Memorandum of Understanding as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #9
1014 8 AVENUE/PROPERTY ACQUISITION
The City Clerk read a report from the Community and Economic Development Department regarding property acquisition at 1014 8th Avenue. Alderman Brooks stated that this property has been in poor condition for years.
A motion made by Alderman White and seconded by Alderman Brooks to approve the donation of the property as recommended, authorize the City Manager to execute the agreement and refer to the City Attorney for an Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #10
The City Clerk read a report from the Public Works Department regarding a request from the Quad Cities Law Enforcement Officers Memorial for the city to relocate a fire hydrant in front of the Rock island County Justice Center to facilitate the construction of the memorial, recommending that Council authorize the Public Works Department to relocate the fire hydrant and coordinate the work with the contractors that build the memorial. Alderman Rockwell asked for a timeline for the completion of the memorial, and Detective Gene Karzin, who is on the committee for the Memorial, will give an update to Council. A motion made by Alderman Conroy and seconded by Alderman Rockwell to authorize the relocation of the fire hydrant as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
Agenda Item #11
930 23 STREET/LANDSCAPING WALL
The City Clerk read a report from the Public Works Department regarding a request from Darrel Rathman for permission to construct a landscaping wall within the alley right of way behind 930 23rd Street, recommending approve the of the request pending the stipulation that he provide a Certificate of Insurance naming the City as additional insured. A motion made by Alderman White and seconded by Alderman Austin to approve the request pending stipulation stated CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
ITEMS FROM THE CITY MANAGER’S MEMORANDUM PACKET
City Manager John Phillips called attention to the information from Public Works regarding the requests from Andalusia and East Moline for micro surfacing. He stated that this will be a good use of our equipment and will benefit other communities as well.
Mr. Phillips pointed out the information from the Finance Director regarding the refinancing of the 1999 GO Bonds, stating that they are looking at May 23 as the date for this to be on the Agenda.
Mr. Phillips discussed the information from Alan Carmen regarding the evaluations from the Upstairs Downtown Workshop. He noted that they received many positive comments and questions about how this has been accomplished.
Mr. Phillips pointed out the copy of the letter and pictures sent to the owner of the Family Dollar store from Greg Champagne regarding the condition of the store and the property around it.
The next item Mr. Phillips called attention to was the e0-mail invitation regarding the Blueprint 2010 which will be held at The Mark on Monday, May 23 beginning at 5:00 p.m.. He suggested that Council members and staff may want to attend this, and, with Council approval, there would not be a Study Session that evening prior to the regular meeting to allow them to attend.
Mr. Phillips also called attention to a press release from Jennifer Fowler, Community marketing Director, announcing a Citizen Survey that will be conducted the first week of May.
OTHER BUSINESS
Alderman Brooks stated that he would like to speak with the Officers who work in the District regarding the problems as they see them. City Manager John Phillips stated that there will be a report on the Agenda next Monday, and they would include comments from the Officers.
Alderman Conroy asked when they will begin relocating the vehicles according to the new ordinance, and City Attorney John P. Konecky responded that the ordinance was passed by Council April 25, and because there is a penalty attached, it will go into effect ten days after it is passed. Captain Don Reichert stated that they plan to implement it May 6.
Alderman Austin stated that he was invited to speak to a Government Class at Rock Island High School recently.
Alderman Murphy stated that she received calls from residents concerned about the building that housed the former Archie’s Bar. Greg Champagne stated that the building is scheduled to be sold at the Tax Auction in the fall, and they are working through that process. He stated that the building will be acquired this year, and staff will make sure the building is secured.
Alderman Murphy stated that the month of May is National Stroke Awareness month, and encouraged people to access the information on the Internet that contains the list of warning signs. She stated that a family member had a stroke a few years ago and encouraged everyone to be aware of the warning signs.
RECESS
A motion made by Alderman Rockwell and seconded by Alderman Murphy to recess to Monday, May 9 at 5:00 p.m. CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Pauley, Rockwell, White, Murphy and Austin. NAYS: None.
The meeting was recessed at 7:45 p.m.
____________________________________
Jeanne F. Paggen, City
Clerk