The Rock Island City Council met in Study Session at 5:00 p.m. on Monday, April 28, 2003, in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Vern L. Winter, Evelyn “Evie” R. White, Beth Y. Mahlo and Frank J. Forlini, Jr. Staff present included City Manager John C. Phillips, Personnel Director/Assistant to the City Manager John Thorson, Public Works Director Bob Hawes, Community and Economic Development Department Director Greg Champagne, Planning Administrator Alan Carmen, Special Projects Manager Sally Heffernan, Utilities Maintenance Superintendent Dale Howard, Public Works Administrative Assistant Tim Ridder, Personnel Assistant Troy Larson, and City Attorney John P. Konecky. Also present was Attorney Roy Harsh.
A motion made by Alderman White and seconded by Alderman Forlini to recess to Executive Session on Litigation CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
The meeting was recessed at 5:20 p.m.
Mayor Schwiebert reconvened the regular meeting at 6:05 p.m. At this time, Personnel Director John Thorson and Assistant Personnel Director Troy Larson reviewed the General Liability Insurance Renewal. Mr. Thorson stated that this is the ninth year of the consolidated liability insurance program. He explained that the past two years have shown a dramatic change in the insurance marketplace. He noted that the insurance broker checked the market and took informal bids, using an amount given to them by the City. Four insurance carriers responded, with United National offering the best options at the lowest cost to the City.
Mr. Larson explained the differences in the options, and stated that staff was recommending Option V from the United National Insurance. He also stated that the other three companies did not even come close to the bid from United National.
Following discussion, consensus of Council was to go with staff ‘s recommendation. The report will be presented to Council at one of the next meetings for formal approval.
A motion made by Alderman Mahlo and seconded by Alderman Winter to adjourn the meeting CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
The meeting was adjourned at 6:25 p.m.
_____________________________
Jeanne F. Paggen, City Clerk
The Rock Island City Council met in regular session at 6:45 p.m. on Monday, April 28, 2003 in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Vern L. Winter, Evelyn “Evie” R. White, Beth Y. Mahlo and Frank J. Forlini, Jr.
INTRODUCTORY
PROCEEDINGS
Mayor Schwiebert called the meeting to Order and led in the Pledge of Allegiance to the Flag of the United States of America. Alderman Conroy gave the Invocation. A motion made by Alderman Mahlo and seconded by Alderman Winter to approve the Minutes of the meeting of April 21 as printed CARRIED on a Voice vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
Agenda Item #6
Mayor Schwiebert presented a plaque to Alderman Mahlo for her four years of service to the City of Rock Island. He noted that she served six years earlier as a Council member.
Agenda Item #7
Mayor Schwiebert asked Mrs. Shirley Winter to join her husband for this presentation, and then he presented a card to Alderman Winter designating that a tree would be planted at Sunset Park in his name. Alderman Winter had requested this in lieu of a gift of a clock. Mayor Schwiebert then read a proclamation declaring Monday, April 28 as Vernon L. Winter Day, and presented him with the Mayor’s Award for his twenty years of service as an Alderman in addition to his previous years as a City of Rock Island employee. He noted Alderman Winter’s service on various committees during his years on the City Council. Mayor Schwiebert then presented Alderman Winter with a key to the City.
Agenda Item #8
Mayor Schwiebert read a proclamation declaring May 1 as Day of Prayer.
Agenda Item #9
Mayor Schwiebert called attention to a proclamation declaring April 27 through May 4 as Days of Remembrance.
Agenda Item #10
Mayor Schwiebert called attention to a proclamation declaring April 27 through May 3 as Volunteer Week.
Agenda Item #11
MOTORCYCLE
AWARENESS MONTH/MAY
Mayor Schwiebert read a proclamation declaring the month of May as Motorcycle Awareness Month and presented the framed document to Joanne Lambrecht-Peck and Wayne Kaiser. Mr. Kaiser stated that their event is May 3 in East Moline and invited everyone to join them.
ORDINANCES
Agenda Item #12
ALARM
BUSINESS FEES/INCREASE
The City Clerk read an Ordinance amending Section 8-55, Article II, Chapter 8, regarding alarm business fees. A motion made by Alderman Winter and seconded by Alderman Bauersfeld to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
Agenda Item #13
PERMIT
AND INSPECTION FEES/INCREASE
The City Clerk read an Ordinance amending Chapter 4 of the Code of Ordinances, regarding permit and inspection fees. A motion made by Alderman Winter and seconded by Alderman Mahlo to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
CLAIMS
Agenda Item #14a
BI-STATE
REGIONAL COMMISSION/Q C GANG TASK FORCE SECRETARY
The City Clerk read a report from the Police Department recommending payment to the Bi-State Regional Commission in the amount of $5,768.88 for the city’s share of the salary for the Quad Cities gang Task Force secretary.
Agenda Item #14b
HARRIS
COMPUTER SYSTEM/MAINTENANCE CONTRACT
The City Clerk read a report from the Information Technology Services Department recommending payment to Harris Computer Systems in the amount of $60,302.12 for the annual maintenance contract fee.
Agenda Item #14c
DAVENPORT
ELECTRIC COMPANY/
THIRD
AVENUE DECORATIVE STREET LIGHTING PROJECT
The City Clerk read a report from the Public Works Department recommending payment to Davenport Electric Company in the amount of $133,570.00 for the Third Avenue Decorative Street Lighting Project.
Agenda Item #14d
AMEC
EARTH AND ENVIRONMENTAL/PHASE I STORMWATER UTILITY
The City Clerk read a report from the Public Works Department recommending payment to AMEC Earth and Environmental in the amount of $5,815.98 for the Phase I Stormwater Utility.
Agenda Item #14e
TRIAD
ENGINEERING/TURKEY HOLLOW ROAD WATERMAIN EXTENSION
The City Clerk read a report from the Public Works Department recommending payment to Triad Engineering in the amount of $22,256.67 for the Turkey Hollow Road Watermain Extension.
Agenda Item #14f
TRIAD
ENGINEERING/WASTEWATER TREATMENT PLANT COMPLIANCE PROGRAM
The City Clerk read a report from the Public Works Department recommending payment to Triad Engineering in the amount of $37,823.14 for the Wastewater Treatment Plant Compliance Program.
A motion made by Alderman Forlini and seconded by Alderman Mahlo to accept the reports and authorize payments as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
Agenda Item #15
APRIL 18
– 24
The City Clerk read the claims for the week of April 18 through 24 in the amount of $541,964.10. A motion made by Alderman Forlini and seconded by Alderman Winter to allow the claims CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
BIDS/PURCHASES
Agenda Item #16
HEWLETT
PACKARD CORPORATION/PLOTTER
The City Clerk read a report from the Information Technology Department regarding quotations for the State Contract purchase of a wide-format plotter, recommending authorization of the purchase of the plotter from Hewlett Packard Corporation in the amount of $10,645.00 and that the old plotter be declared as surplus for trade-in.
A motion made by Alderman Winter and seconded by Alderman Conroy to authorize purchase of the plotter as recommended, and refer to the City Attorney for an ordinance declaring the old one as surplus CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
CONTRACTS/AGREEMENTS
Agenda Item #17
SIGNATURE
LAWNS/
2003 WEED
CONTROL SPRAYING CONTRACT
The City Clerk read a report from the Public Works Department regarding bids for the 2003 Weed Spraying Contract, recommending the bid of Signature Lawns in the amount of $9,045.00. A motion made by Alderman Forlini and seconded by Alderman Mahlo to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
Agenda Item #18
VALLEY
CONSTRUCTION/
2003
ASPHALT STREET MILLING AND PATCHING PROGRAM
The City Clerk read a report from the Public Works Department regarding bids for the 2003 Asphalt Street Milling and Patching Program, recommending the bid of Valley Construction in the amount of $116,885.60. A motion made by Alderman Mahlo and seconded by Alderman Forlini to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
Agenda Item #19
USEPA/CONSENT
DECREE
The City Clerk read a report from the Public Works Department regarding the USEPA Litigation, recommending that Council approve the draft Consent Decree, authorize the City Manager to execute the documents, and authorize staff to develop the contract with Triad as recommended. A motion made by Alderman Mahlo and seconded by Alderman Forlini to approve the Consent Decree, authorize the City Manager to execute the documents, and authorize staff to develop the contract with Triad as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
Agenda Item #20
RUSSELL
ELECTRIC/ELECTRICAL PANEL RELOCATION
The City Clerk read a report from the Public Works Department regarding the relocation of the existing electrical panel that controls streetlights and parking lot D at the Illinois Casualty Building, recommending that Council accept the quote from Russell Electric in the amount of $4,500.00 to perform the service.
A motion made by Alderman Mahlo and seconded by Alderman Winter to accept the quote and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
STREETS/ALLEYS
Agenda Item #21
ALLEY
VACATION/13 AVENUE, 1 – 2 STREETS
The City Clerk read a report from the Community and Economic Development Department regarding a request from the City to vacate the alley right of way south of 13th Avenue between 1st and 2nd streets to facilitate an expansion for the Rock Island Lubricants.
Alderman Forlini asked the City Attorney if the property would be divided between the two original property owners, indicating that the property should go back to the original landowners when an alley is vacated. Attorney John Konecky stated that there is a statute that allows the City to do this as described. Community and Economic Development Department Director Greg Champagne stated that the property belongs to Rock Island Lubricants on both sides of the alley, so there would not be an issue with division of the property. Alderman Bauersfeld asked the City Attorney to determine which method would be used for future alley vacations.
Following discussion, a motion made by Alderman Winter and seconded by Alderman Mahlo to approve the alley vacation and refer to the City Attorney for an Ordinance CARRIED on a Voice vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
Agenda Item #22
ALLEY
RESURFACING/R I COUNTY
This item was withdrawn at the request of the Rock Island County Board.
COMMUNITY
DEVELOPMENT
Agenda Item #23
EMERGENCY
PRL/1604 9 STREET
The City Clerk read a report from the Community and Economic Development Department regarding a request for a commitment of $14,893.00 from the Emergency PRL Program at 1604 9th Street. A motion made by Alderman Forlini and seconded by Alderman Mahlo to commit the $14,893.00 as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
Agenda Item #24
ROOF
DEFERRED PAYMENT LOAN/1136 40 STREET
The City Clerk read a report from the Community and Economic Development Department regarding a request for a commitment of $3,630.00 for a Roof Deferred Payment Loan at 1136 40th Street.
A motion made by Alderman Bauersfeld and seconded by Alderman Winter to commit the $3,630.00 as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
Agenda Item #25
ROOF
DEFERRED PAYMENT LOAN/624 6 STREET
The City Clerk read a report from the Community and Economic Development Department regarding a request for a commitment of $3,834.00 for a Roof Deferred Payment Loan at 624 6th Street. A motion made by Alderman Mahlo and seconded by Alderman Winter to commit the $3,834.00 as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
BOARDS/COMMISSIONS
Agenda Item #26
NEIGHBORHOOD
PARTNERS/APPOINTMENTS
The City Clerk read a memorandum from Mayor Schwiebert recommending appointments to the Neighborhood Partners:
Reappointments:
Evie White
Terry Brooks
Appointments:
Sue Grzanich
Mary Donnelly
Gena McCullough
A motion made by Alderman Forlini and seconded by Alderman Mahlo to approve the three new appointments and two reappointments as recommended CARRIED on a Voice vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
LICENSES/PERMITS
Agenda Item #27
BROADWAY
HISTORIC DISTRICT/MOTHER’S DAY TOUR
The City Clerk read a report from the City Clerk regarding an application from Broadway Historic District for permission to close off 23rd Street between 5th and 6th Avenue and to use City-owned property at 8th Avenue and 20th Street on Sunday, May 11 from 9:30 a.m. to 5:30 p.m. for their annual Mother’s Day Tour event. A motion made by Alderman Mahlo and seconded by Alderman Forlini to approve the street closing and use of property as recommended CARRIED on a Voice vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
ITEMS
FROM THE CITY MANAGER’S MEMORANDUM
REGIONAL
SERVICES/JOINT MEETING
City Manager John C. Phillips noted that there has been a meeting tentatively set for May 12 to meet with the Moline City Council and representatives from Maximum at the Quad City Botanical Center. He asked Council members if they would be able to attend that meeting, and noted that Moline meets on Tuesday nights, and the next joint meeting would be held in Moline on a Tuesday night.
OTHER
BUSINESS
WHITEWATER
JUNCTION
Alderman White asked Bill Nelson to talk about Whitewater Junction. Mr. Nelson noted that May 17 would be the date for the Donor Party. The week of May 17 through 24, there will be five schools participating, with some of the proceeds going to the PTA’s of those schools. May 24 at 10:00 a.m., there will be a special event for the winners of the coloring contest, who will be doing a “slide-in” rather than a ribbon cutting for the Grand Opening.
Mr. Nelson stated that Family Pool Passes are $200 now and after May 1, they will be $250.00 for a Family. He stated that the pass for an individual would be $80. He then shared some telephone number for people to call for information – 732-SWIM (7946); 732-PARK (7275), 732-CART (Saukie) and 732-PARS for Highland Golf Course. Alderman White stated that her grandchildren were excited about the pool, and they also were impressed with the way the parks are looking.
VOLUNTEER
RECEPTION
Alderman White reminded all the members of the Boards and Commissions about the Volunteer Appreciation Dessert Reception to be held Sunday, May 3 at Hauberg Civic Center from 1 p.m. to 3 p.m.
ALDERMAN
WINTER
Alderman Bauersfeld noted his friendship with Alderman Winter for the past forty years, and stated that he will miss him. He stated that the rest of the Council will have to start reading the information more carefully now that Alderman Winter will be gone, because he was the one who checked the information over very carefully each week. He stated that he did a good job analytically, and these will be hard shoes to fill.
RECESS
A motion made by Alderman Winter and seconded by Alderman Forlini to recess to Monday, May 5 CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White, Mahlo and Forlini. NAYS: None.
The meeting was recessed at 7:20 p.m.
_____________________________
Jeanne F. Paggen, City Clerk