CITY OF ROCK ISLAND

The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M.A. Brooks I., Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy and Charles O. Austin III. Also present were City Manager John Phillips, Police Department Chief John Wright, Assistant City Attorney Ted Kutsunis, Public Works Director Bob Hawes, Fire Department Chief Doug Vroman and Community and Economic Development Director Greg Champagne. Alderman Dave Conroy was absent.

MISCELLANEOUS

Postal Delivery to Wildwood Area

City Manager John Phillips stated that before going in to the Executive Session, he wanted to discuss the issue regarding postal delivery service to the Wildwood area.

Mr. Phillips offered that some Council members may have been contacted regarding Wildwood and postal delivery. It was noted that over the years, the City has received some complaints of residents who live in the city limits of Rock Island, but have Moline addresses. Mr. Phillips acknowledged that sometimes this may cause confusion due to mail being received in Rock Island then being sent to Moline, and residents then receiving their mail several days late. City Manager Phillips added that Alderman Austin recently received a complaint from a new resident.

Alderman Austin explained the complaint. City Manager Phillips then stated that Executive Secretary Linda Rutten was inquired upon to contact the Rock Island Postal Service. Upon doing so, the Post Office sent out letters to Wildwood area residents stating that the City of Rock Island and its Aldermen have requested that the Rock Island Post Office provide service to the Wildwood area. Mr. Phillips also stated that the letter mentioned that the Rock Island Post Office would make this change if customers support it; and the letter mentioned that customers must respond to a survey that was enclosed with the letter to consider residents' preferences. Mr. Phillips offered to Council that this is the reason for various complaints from residents.

Mr. Phillips mentioned that Executive Secretary Linda Rutten had another conversation with the Rock Island Post Office today. It was noted that as of today, there are 20 respondents in favor of the change and 15 that are not in favor of the change. Mr. Phillips concluded that the City is advising people to contact the Postal Service because they are making the decisions; the City of Rock Island and the City Council are not making the decisions.

EXECUTIVE SESSION

A motion was made by Alderman Pauley and seconded by Alderwoman Mejia-Caraballo to recess to Executive Session on matters of Personnel. The motion carried on a roll call vote. Those voting Aye being, Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was recessed at 5:19 p.m.

Mayor Schwiebert reconvened the regular Study Session at 5:39 p.m.

SMOKING BAN ORDINANCE

City Manager Phillips stated that the Smoking Ban Ordinance that was included in the memo packet follows up on the state law that was passed last year and became effective on January 1, 2008. Mr. Phillips commented that most of the surrounding cities have adopted a local Ordinance. Mr. Phillips stated that Assistant City Attorney Ted Kutsunis and Police Chief John Wright would explain why the City is recommending adoption of the Ordinance.

Chief Wright explained that with everyone involved in interpreting the state law, that it would be easier to have a City Ordinance passed, which mirrors the state law. Chief Wright stated that the way the state law was written, there was no provision for issuing a citation, ticket or notice to appear. Chief Wright noted that there was also some wording in the state law that needed clarification. Chief Wright offered that the primary reason for enacting a City Ordinance is to allow the City to issue citations for violations, and refer any violations to the Municipal Code Enforcement System (MUNICES) as opposed to going through the Circuit Court.

Chief Wright then discussed the various sections of the Ordinance that mirrors the state law, but allows for clarification of prohibited acts and violations. Chief Wright offered that with the clarifications, it will be easier for Police Officers to issue citations.

Chief Wright acknowledged that since January first of this year, there have been only two (2) calls or complaints regarding this issue. A Police Officer was dispatched and the complaints were resolved.

Discussion followed regarding several provisions in the Ordinance including; the size and posting of signs and removal of ash trays. Also, several exemptions were discussed as well as Special Use Permits in regards to this issue.

Assistant City Attorney Ted Kutsunis stated that if Council passes the Ordinance, an amendment would have to be made to the Code Enforcement section regarding juveniles. Juveniles would not be covered by the Municipal Code Enforcement System (MUNICES). Juveniles would have to go through the Circuit Court. Assistant City Attorney Kutsunis stated that if any citations would be issued to juveniles, he would advise the Police Department to give citations for the violations of possession of tobacco by a minor rather than for smoking. Assistant City Attorney Kutsunis also offered that the only enforcement powers that the City has is by a fine and the right to go to court and seek an injunction.

Chief Wright stated that the procedure for this would be to issue a City Ordinance citation; and it would be a mandatory appearance at MUNICES.

City Manager John Phillips stated that this matter would be put on the Agenda and would come back to Council; and it would be referred to the City Attorney for an Ordinance.

MISCELLANEOUS

Cigarette Butts Downtown

City Manager John Phillips stated that there has been a problem regarding cigarette butts in the Downtown area. After the snow melted this past winter, there was an accumulation of cigarette butts outside the Downtown bars. Measures were taken to clean the areas, but it is still a problem.

Mr. Phillips offered that to address the problem, the City is suggesting using TIF dollars to purchase cigarette receptacles, and make these receptacles available to public places that want them provided they maintain the receptacles and clean up in front of their business. The City would determine where the receptacles would be placed. Mr. Phillips stated that if Council concurred, a letter would be sent to Downtown businesses inviting them to participate. Council agreed.

City Manager John Phillips inquired upon Community and Economic Development Director Greg Champagne to discuss the details regarding the design of the receptacles and where they would be placed.

Mr. Champagne stated that the Design Team looked at over two (2) dozen kinds of receptacles, and suggested a planter type of receptacle. Mr. Champagne commented that they also were looking at a type of receptacle that could be mounted to a street light pole.

City Manager John Phillips stated that the City felt that by taking a standard approach, this would encourage businesses to take responsibility along with the City.

FLOOD PREPARATION AND PLANNING

City Manager John Phillips stated that to be prepared in the event of a flood, the City has a flood protection system; it also has to be managed. Mr. Phillips stated that this year, the City felt that a different approach would be used. Mr. Phillips offered that after participating in the Incident Command Training, the City would apply the principles of the Incident Command System to the flood plan.

Public Works Director Bob Hawes distributed several documents to Council and stated that the first document was in reference to the current flood protection system. Mr. Hawes offered that the original levee was constructed between 1971 and 1975. The total length is approximately 3.8 miles with 19 gatewells and 12 closure structures. Mr. Hawes commented that the top of the earthen levee is the river stage of 29 feet. The record flood was in 1993 at 22.6 feet. Mr. Hawes noted that the levee is designed for a 200 year flood, which is 25 feet.

Mr. Hawes referenced the document and stated that the National Weather Service and the Corp of Engineers provides the City with information regarding predictions and flood warnings. It was noted that they give a stage prediction every day, seven (7) days in advance. Mr. Hawes then explained the probability curve; and stated that the last two (2) pages of the document make reference to the impacts of different flood stages in other parts of the Quad Cities.

Chief Vroman indicated that the planning process for a flood will be done differently this year. Chief Vroman offered that an Incident Command Structure has been put together and has identified different responsibilities within that unified command.

Chief Vroman explained that the Planning P is the methodology that is used in the Incident Command System for managing large events. Chief Vroman stated that two (2) plans have been developed. These plans are based on an operational period, which would determine the Unified Command needs. The Unified Command puts together the objectives in the operational period. Chief Vroman offered that currently, a one (1) week operational period is being worked on. The plan begins on April 3 and ends on April 10. Chief Vroman also stated that at this time, another plan is being worked on that begins on April 10 and ends on April 17.

In the next step of the process, a tactics meeting will be held. After the Unified Command puts together the objectives in the operational period, Planning, Operations, Logistics and Safety get together and determine how to meet those objectives; and the plan is put together based on those objectives. Next, a planning meeting is held in which everything is presented to the Unified Command. The plan is then reviewed, and if approved, a document is produced, which is the Incident Action Plan. Chief Vroman indicated that from that document, the people in Operations are briefed on what is expected of them.

Chief Vroman explained other details in the plan, and then stated that after another briefing, the process is restarted for the next period.

Mr. Hawes explained the remaining pages in the Incident Action Plan document.

After more discussion regarding the levee, flood stages and the flood protection system, Mr. Hawes stated that the Corp of Engineers inspects the levee annually.

MISCELLANEOUS

Police Organizational Changes

City Manager John Phillips inquired upon Police Chief John Wright to explain the organizational changes that is an item for the Agenda this evening.

Chief Wright addressed Council and stated that during the past budget presentations, several issues arose regarding the hiring of additional Police Officers and reviewing the hierarchy in the Police Department with the possibility of putting more manpower on the streets. Chief Wright offered that during the process, suggestions were gathered from personnel on how to improve the coordination of services.

Chief Wright offered that several changes have already been implemented, which include; shift schedules for Patrol Officers; the 2^nd shift Detective and Telecommunicators have been moved back one-half hour; 2^nd shift Detective assignments will now be rotated weekly instead of the three (3) month rotating assignment; the assignment of a Detective to Alcohol, Tobacco and Firearms Task Force; and reinitiating the Detective Trainee program.

Chief Wright stated that the changes requested for tonight’s Agenda would be that instead of having three (3) bureaus (Patrol, Investigations and Services), and three (3) Captains, the department will combine the Investigations and Uniform Patrol Division under one (1) bureau, which will be named Operations, and then there would be only two (2) bureaus and two (2) Captains. Chief Wright noted that one person will oversee the operations of the sworn employees. Chief Wright stated that as part of the recommended reorganization, the department would need to establish one additional Lieutenant for career development of the Lieutenants. Chief Wright stated that the department feels that this change will improve the coordination of some activities and services.

Mayor Schwiebert stated that more efficient utilization of staff; the reorganizing of scheduling and coordinating Patrol and Investigations in the new Operations branch makes good sense.

MISCELLANEOUS

Neighborhood Vehicles

City Manager John Phillips stated that all of the cities in the area have been asked to adopt an Ordinance to allow for Neighborhood Electric Vehicles.

Chief John Wright stated that this neighborhood vehicle suggested Ordinance mirrors the requirements in the state law. It was noted that the vehicle is not licensed. However, it does require the vehicle’s driver to be licensed as part of the Ordinance. Chief Wright offered that these vehicles are intended for neighborhood (street) use with the exception of those streets that have a posted speed limit of 35 miles per hour or greater.

Mayor Schwiebert stated that the reason the Ordinance needs to be adopted is because under the state law, unless there has been approval given by a local jurisdiction over a street within that jurisdiction, they are prohibited vehicles; they cannot be operated.

Mayor Schwiebert also offered that this is a step in the Green direction.

Mayor Schwiebert inquired upon Chief Wright as to whether there were any types of signage requirements or any anticipated changes.

Chief Wright responded that seat belts are not required; and the vehicle could be legally parked on the street.

The Mayor also inquired as to how a ticket could be enforced if the vehicle was over parked.

Chief Wright stated that the City code does not require a valid license. The state law requires that it have a valid license plate. Chief Wright noted that the state does not license the vehicle, but the City could.

City Manager John Phillips commented that the City may not have all of the answers. The market will eventually let us know. It was noted that this may catch on more in resort communities.

ADJOURNMENT

A motion made by Alderman Pauley and seconded by Alderman Austin to adjourn the meeting carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

The meeting was adjourned at 6:38 p. m.

_____________________________

Aleisha L. Patchin, City Clerk

Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M.A. Brooks I, Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present. Alderman David Conroy was absent.

Introductory Proceedings

Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Alderman Austin gave the Invocation.

Agenda Item #5

Minutes of the Meeting of March 24, 2008.

A motion was made by Alderwoman Mejia-Caraballo and seconded by Alderman Austin to approve the Minutes of the Meeting of March 24, 2008 as written. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #6

Proclamation declaring April 4 through June 27, 2008 as the Moon Walk Challenge.

Mayor Schwiebert read the Proclamation declaring April 4 through June 27, 2008 as the Moon Walk Challenge. Martin Luther King Center Director Jerry Jones stepped forward and accepted the Proclamation. Mr. Jones stated that the Moon Walk is a competition between the Quad Cities, Peoria and Champagne-Urbana; and was brought to the Quad Cities by the Quad City Health Initiative. It was noted that this is the third year that Rock Island has participated in the Moon Walk. Mr. Jones stated that in the first year of competition, Rock Island won, and this year, the City has hopes of regaining the trophy. Mr. Jones concluded that if anyone is interested in participating, log on to the Quad City Health Initiative’s website; and the website will direct that person to the Moon Walk page.

Agenda Item #7

A Special Ordinance establishing a handicapped parking space at 715 4^th Street.

It was moved by Alderman Austin, seconded by Alderwoman Mejia-Caraballo to consider, suspend the rules and pass the Special Ordinance establishing a handicapped parking space at 715 4^th Street. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #8

A Special Ordinance providing for the sale of property at 2010 and 2016 3^rd Avenue.

Alderman Tollenaer moved and Alderman Austin seconded to consider, suspend the rules and pass the Special Ordinance providing for the sale of property at 2010 and 2016 3^rd Avenue. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #9

CLAIMS

It was moved by Alderman Pauley, seconded by Alderman Tollenaer, to accept the following reports and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

a. Report from the Information Technology Services Department regarding payment in the amount of $13,146.81 to Rock Island County Sheriff’s Office for the OSSI Records Management Software Annual Maintenance. (004)

b. Report from the Personnel Department regarding payment in the amount of $5,719.04 to Konecky, Koenig, Kutsunis and Weng for legal services rendered for March 2008.

c. Report from the Public Works Department regarding payment in the amount of $10,282.00 to DrinkerBiddleGardnerCarton for professional services for the Pretreatment Program-NPDES Permit. (056)

d. Report from the Public Works Department regarding payment #4 in the amount of $6,966.74 to Avatech Solutions for installation of Autodesk Civil 3D 2008 on the computers and training of personnel. (089)

e. Report from the Public Works Department regarding final payment in the amount of $6,845.00 to the Treasurer of the State of Illinois for the City’s portion of the IL. 92 resurfacing of 16^th to 20^th Streets, 20^th Street to 4^th Avenue and 4^th to 5^th Avenue project. (093)

f. Report from the Public Works Department regarding payment in the amount of $1,500.00 to Baecke Appraisers for Special Assessment Appraisals for 24^th Avenue reconstruction of 32^nd to 34^th Street. (097)

g. Report from the Public Works Department regarding payment in the amount of $6,300.00 to Baecke Appraisers for Special Assessment Appraisals for 14^th Street resurfacing of 32^nd to 42^nd Avenue. (102)

h. Report from the Public Works Department regarding payment in the amount of $10,569.37 to Valley Construction for emergency water main repair on Blackhawk Road and 30^th Street. (196)

i. Report from the Public Works Department regarding payment in the amount of $4,487.20 to Godwin Pumps of America Inc. for emergency purchase of parts for the 12” Godwin pump. (103)

Note: Alderwoman Murphy briefly excused herself from the meeting in Council Chambers. She was not present for roll call on Agenda Items 10 through 26.

Agenda Item #10

Claims for the weeks of March 21 through April 3 in the amount of $902,590.57.

Alderman Pauley moved and Alderman Austin seconded to allow the claims. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #11

Payroll for the weeks of March 10 through March 23 in the amount of $1,097,157.95.

It was moved by Alderwoman Mejia-Caraballo, seconded by Alderman Tollenaer to allow the payroll. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #12

Report from the Information Technology Services Department regarding annual equipment replacement, recommending the purchases of equipment as listed from Hewlett-Packard and CDW-G from the WSCA State Contract in an amount not to exceed $150,000.00.

It was moved by Alderman Tollenaer, seconded by Alderman Austin to approve the annual equipment replacement purchases as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #13

Report from the Public Works Department regarding the state contract purchase of one (1) 2008 John Deere Z-Trak Mower with 60” cutting deck from River Valley Turf Inc. in the amount of $8,661.75.

Alderman Pauley moved and Alderwoman Mejia-Caraballo seconded to approve the purchase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #14

Report from the Community and Economic Development Department regarding the purchase of an art sculpture called Wanderlust in the amount of $7,000.00.

It was moved by Alderman Austin, seconded by Alderman Pauley to approve the purchase as recommended.

Discussion followed with Alderman Pauley stating that TIF dollars would be used to purchase this particular sculpture piece Downtown; and funds would not be coming out of the regular budget for the purchase.

Mayor Schwiebert commented that this will give a boost to local artists in regards to giving them a chance to showcase their creative talents.

After discussion, the motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #15

Report from the Police Department regarding bids for the purchase of a trained Police Canine, recommending the bid be awarded to Northern Michigan K-9 Inc. with the inclusion of a four week training program for the new Police handler in the amount of $11,000.00.

Alderman Pauley moved and Alderwoman Mejia-Caraballo seconded to award the bid as recommended and authorize purchase. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #16

Report from the Public Works Department regarding bids for the 2008 Water Service Repair Program, recommending the bid be awarded to Langman Construction Inc. in the amount of $12,703.00.

It was moved by Alderwoman Mejia-Caraballo, seconded by Alderman Austin to award the bid as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #17

Report from the Public Works Department regarding bids for the 2008 Seal Coat Street Program, recommending the bid be awarded to Settle Inc. in the amount of $32,835.00.

Alderman Pauley moved and Alderman Austin seconded to award the bid as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #18

Report from the Community and Economic Development Department regarding bids for electrical and lighting work for the DeSoto Arts Building, recommending the bid be awarded to Advantage Electrical Contractors in the amount of $29,103.00.

Agenda Item #19

Report from the Community and Economic Development Department regarding a bid for demolition of 2210 5^th Avenue, recommending the bid be awarded to C.H. Langman and Son Inc. and added to the demolition and site clearance contract in the amount of $13,795.00.

Alderman Pauley moved and Alderman Austin seconded to award the bid as recommended for additional demolition work, and authorize the City Manager to execute the contract modification. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #20

Report from the Information Technology Services Department regarding a service agreement and subscription with NeoGov for Applicant Tracking Software in the amount of $13,350.00.

It was moved by Alderman Tollenaer, seconded by Alderman Austin to approve the agreement as recommended, authorize purchase and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #21

Report from the Personnel Department regarding a Resolution and agreement for ICMA Retirement 401 Plan.

Alderman Austin moved and Alderwoman Mejia-Caraballo seconded to adopt the Resolution, approve the agreement as recommended, and authorize the City Manager to execute the 401 Plan agreements.

Discussion followed with Mayor Schwiebert inquiring to City Manager John Phillips for clarification if the plan was intended to make available a 401 investment alternative for City employees as opposed to representing a commitment by the City of making an additional contribution beyond what is done under the City’s current 457 plan. City Manager John Phillips stated that was correct.

Agenda Item #22

Report from the Finance Department regarding an adjustment increase to the fiscal year 2009 budget.

It was moved by Alderman Pauley, seconded by Alderwoman Mejia-Caraballo to approve the budget adjustment increase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #23

Report from the Finance Department regarding banking service Resolutions for accounts with American Bank and Trust.

Alderwoman Mejia-Caraballo moved and Alderman Tollenaer seconded to adopt the Resolutions as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #24

Report from the Personnel Department regarding car allowances for the City Manager and department directors, recommending car allowances be increased to $400.00 per month.

It was moved by Alderman Pauley, seconded by Alderman Tollenaer to approve the request as recommended.

Discussion followed with Mayor Schwiebert inquiring as to when the last adjustment was made regarding car allowances.

City Manager John Phillips responded that the last adjustment was made in 2003.

Alderman Austin was concerned that the cost was fairly low; and suggested that next year, the appropriate adjustments be made to the car allowances.

City Manager John Phillips responded that it would be done annually.

Agenda Item #25

Report from the Police Department regarding organizational changes, recommending a modification to the fiscal year 2008/2009 budget to allow implementation of the Police reorganization by reducing one Captain position and adding one Lieutenant position.

Alderwoman Mejia-Caraballo moved and Alderman Austin seconded to approve the modification and implementation as recommended.

Alderman Austin inquired upon Chief John Wright to give a brief explanation of the Police organizational changes.

Chief Wright stepped forward and stated that after a staff study and personnel suggestions, several ideas were established to improve Police services to the City; and address several issues within the Police Department including coordination of services, specifically the Patrol-Investigation unit. Chief Wright stated that instead of having three (3) bureaus (Patrol, Investigations and Services), the Department will combine the Investigations and Uniform Patrol division under one (1) bureau, which will be named Operations. Chief Wright noted that one person will oversee the operations of the sworn employees. Chief Wright stated that the department feels that this change will improve the coordination of some activities.

Agenda Item #26

Report from the Community and Economic Development Department regarding Ceding of the Private Activity Bonding Cap, recommending to pass the Special Ordinances ceding one-half of the City’s 2008 private activity volume bonding cap to the Quad Cities Regional Economic Development Authority and one-half to the Illinois Housing Development Authority.

It was moved by Alderman Austin, seconded by Alderwoman Mejia-Caraballo to consider, suspend the rules and pass the Ordinances ceding one-half of the City’s 2008 private activity volume bonding cap to the Quad Cities Regional Economic Development Authority and one-half to the Illinois Housing Development Authority. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.

Agenda Item #27

Report from the Community and Economic Development Department regarding a request for review of the Final Plan Amendment for Planned Unit Development (PUD) district for the former Villa de Chantal property located at 2101 16^th Avenue.

Alderman Pauley moved and Alderwoman Mejia-Caraballo seconded to approve the Final Plan Amendment as recommended, subject to the proposed revisions and considerations as stated.

Discussion followed with Mayor Schwiebert inquiring as to whether any members of the Rock/Island Milan School District wished to speak regarding this item.

Mr. Steve Clark, President of the Rock Island/Milan School Board and Mr. Mike Oberhaus, Associate Superintendent of Rock Island Schools stepped forward.

Mr. Clark stated that this is a fantastic plan that fell into place. Mr. Clark explained that the reason this plan was able to take place was due to the ability to build a new school at the Villa site. Mr. Clark thanked the Mayor and Council for their cooperation in working with the school board during this process. Mr. Clark also noted that in the next several years, major renovations would be made to every single elementary and junior high school building in the district.

Mayor Schwiebert commended the school board for their very open and transparent process.

Alderwoman Mejia-Caraballo stated that she heard very positive feedback from the Highland Park neighborhood as well as neighbors within Ward five (5) in terms of their involvement and openness that was allowed in making this a smooth and successful process.

Alderman Austin inquired as to whether the design meets with the general design components that fit with the neighborhood and with the neighbor’s satisfaction.

Mr. Oberhaus stated that the Highland Park neighbors have been involved, and attempts have been made to incorporate as many features as possible to be sympathetic to the design.

Alderman Austin had concerns regarding the traffic when the school opens.

Mr. Oberhaus stated that hopefully with the Council’s assistance, that attempts will be made to create a divided entry on the right-of-way of 22^nd Street, which is the main entry in to the school. It would not be off of 16^th Avenue and 21^st Street; 16^th Avenue and 21^st Street will only be open at the beginning of the day in which right hand turns will be forced down 20^th Street.

Mayor Schwiebert inquired as to what the time frame would be for site clearance and construction.

Mr. Oberhaus responded that demolition will begin sometime in the month of May, and construction will begin at the end of June.

Mr. Clark commented that the goal is to open the school in August of 2009.

After more discussion, the motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #28

Report from the Traffic Engineering Committee regarding an Ordinance allowing for the operation of neighborhood vehicles on the streets within the City with the exception of those streets with a posted speed limit of 35 miles per hour or greater.

It was moved by Alderman Pauley, seconded by Alderwoman Mejia-Caraballo to approve the concept as recommended, and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #29

Report from the Traffic Engineering Committee regarding a request for installation of a handicapped parking space at 620 32^nd Street.

Alderwoman Mejia-Caraballo moved and Alderwoman Murphy seconded to approve the request as recommended, and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #30

Items from the City Manager’s Memorandum Packet.

City Manager John Phillips inquired upon Finance Director Bill Scott to step forward to elaborate on the Bond Issue.

Mr. Scott stated that the City is planning over a six (6) million dollar Bond Issue for May. Mr. Scott offered that it is broken into two (2) series (series A and series B). Mr. Scott explained that one component of the series A is the Martin Luther King Center in which the bonds are $1,000.000.00. This will have a 10 year maturity, and will be retired with Gaming funds. The second component is Financial Software at $430,000.00 with a maturity of five (5) years; and will also be retired with Gaming funds. Mr. Scott offered that the third component is Local Street Improvements set at $344,000.00 with a ten year maturity and will be paid out of the Public Benefits fund. The last component is the Hydroelectric Plant in which the bonds are $1,650.000.00 with a 20 year maturity, and will be repaid with user charges. Mr. Scott commented that the series B component includes the First Avenue Interceptor Sewer, which is $2,600.000.00, and has a 13 year maturity, which will be repaid with TIF dollars, which coincide with the life of the TIF District.

Mr. Scott offered the key dates for the Bond Issue. On Monday, April 14, 2008, there is a meeting scheduled with Moody’s to discuss the bond rating. The first reading of the Bond Ordinance will come to Council on Monday, April 21, 2008. Mr. Scott noted that the bond bid opening will be on Monday, May 5, 2008 at 10:00 a.m., followed by the award and adoption of the Bond Ordinance that evening at the Council meeting. Mr. Scott concluded that proceeds would be received on Tuesday, May 27, 2008.

City Manager Phillips made reference to the Artspace report that was provided in the memo packet. It was noted that representatives from Artspace would attend the Study Session on Monday, May 19, 2008.

Mr. Phillips noted that the requested follow up information regarding street resurfacing projects approved with Motor Fuel Tax funds was in the memo packet.

Mr. Phillips also made reference to the LED street lights in which the City is using them on a 120 day trial basis to see how the lights work. Mr. Phillips offered that these LED lights are placed in different areas of the City; and are a high cost, but have low energy consumption.

Mr. Phillips pointed out to Council that the Master Sidewalk Plan is underway and information is included in the memo packet regarding the process that is involved in developing the Sidewalk Master Plan.

City Manager Phillips stated that the Citizen of the Year process will be coming up soon, and it is requested that two (2) Council members volunteer for this Citizen of the Year Committee. Mr. Phillips inquired if there were any volunteers. Alderwoman Murphy and Alderwoman Mejia-Caraballo volunteered.

Alderman Pauley stated that recently he had the opportunity along with Special Projects Manager Sally Heffernan, Parks Director Bill Nelson and City Manager John Phillips to attend the Chambers Legislative annual visit in Springfield, Illinois. Alderman Pauley offered that the meetings they attended were in regards to the needs of the Quad Cities. It was noted that all in attendance agreed that a Capital Bill and funding is desperately needed to do any type of major projects. It was also noted that there hasn’t been a Capital Bill in the last nine (9) years. Alderman Pauley commented that each person received a book with over 75 projects listed; and the requests were for 375 million dollars in need; Rock Island has a lot of projects in that book. Alderman Pauley stated that in the future, he and others would continue to go on these trips.

Alderwoman Joy Murphy announced that on Saturday, April 12, 2008, the Keystone Neighborhood Association will be hosting their annual pancake breakfast from 7:30 a.m. to 9:00 a.m.; and from 9:00 a.m. to 11:00 a.m., there would be a free garden workshop. Alderwoman Murphy noted that both of these events will take place at St. John’s Lutheran Church in Parish Hall. Alderwoman Murphy also offered that the Keystone Neighborhood Association is looking for volunteers for their unveiling of one of the neighborhood homes. Alderwoman Murphy stated that if anyone would like to volunteer, they may contact the Keystone Neighborhood Association.

Agenda Item #31

Other Business

Ms. Penny Moskaloff of 720 9^th street stepped forward and stated that she was in support of the National Alliance on Mental Illness (NAMI). Ms. Moskaloff commented that one (1) in four (4) adults- approximately 57.7 million Americans experience a mental disorder in a given year. Ms. Moskaloff told her personal story regarding mental illness and asked for support from anyone by attending the NAMI walk on Saturday, May 3, 2008 in Davenport, Iowa at Credit Island Park. Check-in time is at 8:30 a.m. and the walk begins at 10:00 a.m.

Ms. Ametra Carrol of 720 9^th Street stepped forward and stated the goals of the National Alliance on Mental Illness (NAMI) Program, which include; fighting the stigma that surrounds mental illness; build awareness of the fact that the mental health system in this country needs to be improved; and to raise funds for NAMI so that they may continue their mission. Ms. Carrol also shared her personal story regarding mental illness. Ms. Carrol inquired to the Mayor and Council for a request for a Proclamation for Saturday, May 3, 2008 to be declared as NAMI Day. Ms. Carrol concluded that if anyone would like to contact her, they may call (309) 373-1202.

Mr. Richard Hughes of Bettendorf, Iowa stepped forward and voiced concerns regarding a civil rights complaint with the Rock Island Police Department.

Mr. Timothy Dooling of 832 14 ½ Street stepped forward and voiced concerns regarding matters with minors and Heritage Wesleyan Church.

Mayor Schwiebert stated that if this matter was not relevant to City Business then Mr. Dooling would be called out of order.

Mr. Dooling then voiced concerns regarding a call for an Ordinance barring Heritage Wesleyan Church and other places from allowing minors to obtain solicit materials on the premises.

Mayor Schwiebert stated that the City may not have jurisdiction constitutionally to do that.

Assistant City Attorney Ted Kutsunis stated that the matter is squarely in the separation of Church and State; and the City would not be able to do that legally nor constitutionally.

Mr. Dooling then voiced concerns regarding vandalism and the Rock Island Police Department.

Agenda Item #32

Executive Session on Personnel.

The Executive Session was held prior to the meeting.

Agenda Item #33

Recess

A motion was made by Alderwoman Mejia-Caraballo and seconded by Alderwoman Murphy to recess to Monday, April 14, 2008 at 5:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

The meeting was recessed at 7:40 p.m.

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Aleisha L. Patchin, City Clerk