The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo and Charles O. Austin III.  Also present were City Manager John Phillips, Finance Director Bill Scott, Planning and Redevelopment Administrator Alan Carmen, Personnel Director John Thorson, Co-Chairperson Mary Lagerblade for the Rock Island County Kids First Campaign and Co-Chairperson Tom Getz from the Rock Island County Kids First Campaign.  Alderman Terry M.A. Brooks I and Alderwoman Joy Murphy were absent. Alderman David Conroy arrived at 5:38 p.m. Attorney Ted Kutsunis was absent from the Executive Session, but arrived at 6:18 p.m.

 

 

SCHOOL TAX PRESENTATION

 

City Manager John Phillips inquired upon Co-Chairperson Mary Lagerblade and Co-Chairperson Tom Getz to highlight the Kids First Campaign regarding the 1% school tax.

 

Ms. Lagerblade stated that she and Mr. Getz are Co-Chairs for the Rock Island County Kids First Campaign. Ms. Lagerblade offered that this is a grassroots campaign. The goal is to have passage of a law that will allow a 1% sales tax in which 100% of the tax will go to the schools in Rock Island County. Ms. Lagerblade indicated that the sales tax will bring the schools approximately 11 to 15 million dollars a year. Ms. Lagerblade stated that in her many experiences as  being the past  Director of Relocations at the Mel Foster Company, the first concerns of families that would want to  relocate to Scott County or Rock Island County are the schools. The number one priority for families with children when relocating is the education for their children Ms. Lagerblade offered that many times, families would tour the schools in Scott County, which has a 1% school tax. These families would see the new schools and all the improvements that have been made to the schools. Ms. Lagerblade stated that when touring Rock Island County schools, the families would see older schools. Ms. Lagerblade indicated that Illinois has not had a capital budget in almost 10 years.

 

Ms. Lagerblade explained that this money for the schools cannot be used for salaries, administrators, teachers, the hiring of new teachers or administrators. The money can only be used for capital improvements. This money does not go into the State Treasury. This money goes into a non-allocated trust fund and then is distributed by the County Superintendent of schools every quarter. Ms. Lagerblade stated that the money is distributed based upon the enrollment in the school district. It was noted that Rock Island is the second largest school district. Ms. Lagerblade inquired upon Council and staff to go on April 7, 2009 and vote yes to the 1% School Facility Tax for Rock Island County Kids First.

 

Mr. Tom Getz Co-Chair of the Rock Island County Kids First Campaign stated that there hasn’t been a capital budget in 10 years in Illinois. Mr. Getz offered that there is some federal stimulus money coming in to Illinois for education, but it is doubtful that Rock Island County will see any of it. Mr. Getz added that the stimulus bill is only for two (2) years and this is needed for the long-term to improve Rock Island County Schools.

 

Mr. Getz indicated that the tax package exempts groceries, prescription drugs, medical supplies, cars, boats, recreational vehicles and farm equipment and parts. Mr. Getz stated that this money would go out to all 11 school districts in Rock Island County. Mr. Getz hopes that this will be a good campaign. Mr. Getz stated that the schools have stated that this tax may help to lower the property tax. Mr. Getz urged everyone to vote yes on April 7, 2009.   

 

 

MISCELLANEOUS

(PCI COMPLIANCE)

 

City Manager John Phillips inquired upon Finance Director Bill Scott to review several items that are on the agenda this evening regarding PCI Compliance.

 

Mr. Scott stated that there are two reports on the Agenda this evening. The first report recommends a financial policy that forbids the storage, processing or transmission of customer credit card information. Mr. Scott offered that the second report recommends that the City contract with Active Networks for the in-person and credit card payment processing services. 

 

Mr. Scott explained that in the City, there are two (2) systems for handling credit cards, which includes Park applications and Non-Park applications. There are corresponding e-Park internet payments through the Park system. Mr. Scott offered that in regards to the Non-Park system, everything goes through American Bank and the City contracts out for those services. Any credit card information that a customer presents to the City or any information the customer presents over the internet for an e-Rock payment on a utility bill will not flow through any of the computer systems at the City. It goes directly to a third party. Mr. Scott added that the City is not handling that information and it does not present a liability to the City.

 

Mr. Scott explained that the Park system works differently.  Any customer’s information that is made by a credit card payment in person through the credit card terminal or over the internet using the e-Park application is stored, processed and transmitted with City servers.

 

Mr. Scott offered that the vendor Active Networks has a hosted payment processing option for both in-person and internet credit card payments. Active Networks will provide the outsourcing of credit card information. Mr. Scott stated that if the contract is approved, the City would contract with Active Networks for their services. The City would no longer store any customer credit card information and that would remove the liability for the City and place it on Active Networks.

 

 

EXECUTIVE SESSION

 

A motion was made by Alderwoman Mejia-Caraballo and seconded by Alderman Austin to recess to Executive Session on matters of Litigation and Property Acquisition.  The motion carried on a roll call vote. Those voting Aye being, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none.  The meeting was recessed at 5:35 p.m.

 

Mayor Schwiebert reconvened the regular meeting at 6:02 p.m.

 

 

MISCELLANEOUS

(Budget)

 

City Manager Phillips stated that Alderman Austin had inquired about the dollar figures for the total Budget. Mr. Phillips offered that the Budget was set at $88,000,000.00 and now it is approximately $96,000,000.00. Mr. Phillips offered that this is basically due to carry-over projects including the Hydropower Plant in which the money has not been spent in this fiscal year and it will be carried over to next year and there is also the 24th Street construction project. Mr. Phillips added that Mr. Scott would elaborate on all of the carry-over projects at the Public Hearing this evening.

 

Discussion followed regarding the budget as it relates to the Public Hearing and the Budget Ordinance that is on the Agenda for passage.

 

MISCELLANEOUS

(Armory Park Flood Protection)

 

Planning and Redevelopment Administrator Alan Carmen discussed Armory Park as it relates to flood protection.

 

Mr. Carmen stated that this matter has been at the local level. The district level has been very understanding and cooperative as to what the City has been trying to accomplish in a timely fashion and on the engineering approach that the City is trying to take to deal with the Armory Park flood protection as it relates to a long-term solution for flood protection.  Mr. Carmen offered that they issued a favorable recommendation some time ago.  It was noted that the district was told that the recommendation has to go to the division office in Vicksburg. Mr. Carmen added that this was accomplished this past January.

 

Mr. Carmen indicated that the recommendation had worked its way through the staff process; when it approached the general level, the question was raised as to why they were breaching flood protection during flood season and why the City is eliminating the North wall of the Armory, which is the primary flood protection system. Mr. Carmen pointed out that the result was somewhat of a pocket no to the request that then resulted in additional engineering conversations. Mr. Carmen sated that in an effort to respond to those questions, staff held a meeting last Friday with the local Corps staff to determine a rational for doing it. 

 

Mr. Carmen offered that in order to deal with the interim flood protection, the City purchased Hesco baskets. Mr. Carmen stated that these baskets have a steel framework with a polyethylene cloth basket and are four (4) feet by four (4) feet by three (3) feet. Mr. Carmen added that they open up to 20 feet long per section; they are filled with sand, and they provide interim flood protection. Mr. Carmen added that they can be stacked as high as needed depending on what the flood protection warrants.

 

Mr. Carmen stated that according to flood predictions for this year, there is 10 to 15 percent probability that a flood would go over the top of the existing wall adjacent to the river. Mr. Carmen noted that flood predictions and water levels could significantly change.  Mr. Carmen indicated that flood protection is in place.

 

Mr. Carmen stated that the City is awaiting the final Corps approval. It went back to the district level on last Friday with a summary of revised information. Mr. Carmen offered that they will do the final review and pass it on to Vicksburg. Mr. Carmen indicated that it is hopeful that the City will receive an answer soon. If the answer is yes, that will allow the City to proceed with the demolition and interim flood protection. Mr. Carmen noted that if the answer is no, the other option is that there may be some means to take down part of the Armory.

 

Discussion followed regarding the second option as it relates to tearing down part of the Armory, flood protection as it relates to water levels, construction during flood season and the delay for demolition.

 

 

MISCELLANEOUS

(Trip to Washington)

 

Mr. Phillips stated that he along with the Mayor will be going to Washington D.C. this week. Mr. Phillips offered that some of the priority projects that will be covered for Rock Island include; the wastewater authorization that will allow future appropriations for the Long Term Control Plan; 22nd Street and the South Slope; IL.92 center section; Emergency Generators for the Fire stations and the Martin Luther King Center; Law Enforcement equipment (fingerprint system and fire arms training system); Mill Creek project; Marina entrance relocation; and the Water Taxi, which is a joint proposal with the City of Davenport. 

 

Council discussed several of the priorities related to the Washington trip, transportation projects as it relates to the capital bill and the bond sale as it relates to several projects.

 

Mr. Phillips distributed copies of a document that relate to regional issues that are going to be prioritized and reviewed with the Senators and Congressmen in Washington. The issues that will be reviewed include; I74, Infrastructure, RiverVision, AMTRAK and a reminder regarding the Arsenal.

 

 

ADJOURNMENT

 

A motion made by Alderwoman Mejia-Caraballo and seconded by Alderman Conroy to adjourn the meeting carried on a roll call vote. Those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo and Alderman Austin; those voting No, none. The meeting was adjourned at 6:24 p. m.

 

 

 

 

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                                                                                    Aleisha L. Patchin, City Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen David Conroy, Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.   Alderman Terry M.A. Brooks I was absent.

 

Introductory Proceedings

 

Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America.  Alderwoman Murphy gave the Invocation. 

 

Agenda Item #5

Minutes of the Special Meeting of March 7, 2009 and Minutes of the Meeting of March 9, 2009.

 

A motion was made by Alderman Austin and seconded by Alderwoman Murphy to approve Minutes of the Special Meeting of March 7, 2009 and Minutes of the Meeting of March 9, 2009.The motion carried by the following Aye and No vote; those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #6

Update Rock Island by Mayor Schwiebert.

 

Mayor Schwiebert stated that earlier in the Study Session, the City heard from two (2) Co-Chairpersons of a program they are promoting, which is a 1% sales tax increase throughout Rock Island County. The money will be used for schools.  The Mayor offered that the funds will be distributed on the size of the school district based on the number of student enrollment. Mayor Schwiebert offered that the sales tax amount would not be used for operations; it would be used strictly for physical improvements to the schools. Mayor Schwiebert indicated that he plans to support this 1% tax increase and encouraged others in the community to do so when this is on the April 7, 2009 Ballot in the municipal election.

 

Mayor Schwiebert discussed the Columbia Park Plan.  The Mayor noted that Columbia Park will be at the site of the old Farmall Plant. The Columbia Park plan encompasses reconstructing (at the above mentioned site) mixed use development that includes commercial, some industrial, residential and retail development. The Mayor offered that MetroLink will be constructing a new operational headquarters on a portion of the property. It was noted that this will be an important first step in the whole Columbia Park redevelopment. Mayor Schwiebert indicated that this evening, Council will be looking at a bond issue for 1.4 million dollars that will be supported by Tax Increment Financing (TIF) for just that area of the City in order to aid additional redevelopment at that site.

 

 

Mayor Schwiebert indicated that there has been continued economic development in the City. Mayor Schwiebert offered that in the industrial area, Hughes Tire Company is consolidating its location, which will be at 730 31st Avenue; they will also be doubling their workforce. It was noted that Lift Systems, which specialize in producing hydraulic cylinders will be relocating to 1101 12th Street and Spirit Partners has opened their new offices at the foot of the Arsenal viaduct in Rock Island off of 24th Street.

 

Mayor Schwiebert stated that in the commercial and service area, Office Machine Consultants has relocated their business to 3624 Blackhawk Road. It was noted that the Plumbers and Pipefitters Local 25, which is located at 4600 44th Street is expanding their headquarters and business office.

 

Mayor Schwiebert indicated that in the retail area, Inspired Design Jewelry opened several months ago at 1815 24th Street and Scooter World located at 3832 14th Avenue opened last fall.

 

The Mayor also mentioned that there has been growth in the professional area regarding medical facilities, which include; Virdi Eye Clinic, Quad City Dialysis Center and Eye Surgeon Associates. The Mayor added that the Downtown law firm of Wessels and Stojan took advantage of the first loan under the City’s Green Loan Program in making improvements to their building in making it more energy efficient.

 

The Mayor stated that in the residential area, the McKesson building is well underway with 22 residential units on the second and third floors of a former industrial building and 12,000 square feet of commercial space on the first floor. It was noted that DuMarche on Third Avenue is directly related to the art emphasis in the community with six (6) condominiums and Jackson Square will be adding over 70 units of apartment housing Downtown. The Mayor stated that it is important to have City programs for economic development.

 

Mayor Schwiebert stated that if it is approved this evening, Earth Hour will be on Saturday, March 28, 2009 from 8:30 p.m. to 9:30 p.m.  It was noted that everyone will be asked to darken their lights during the above mentioned time frame.  The Mayor offered that Earth Hour is a global effort to call to attention the importance of issues related to global warming.

 

The Mayor stated that 56 elected officials, people from the private sector and others will be going to Washington D.C. over the next several days to visit with Congressmen and Senators regarding issues that concern the Quad City region.

 

Agenda Item #7

Public Hearing on the Budget for fiscal year 2009-2010.

 

Mayor Schwiebert closed the regular meeting at 7:00 p.m. and opened a Public Hearing on the Budget for fiscal year 2009-2010.

 

Finance Director Bill Scott addressed the Council and presented an overview of the 2009-2010 Budget. Mr. Scott explained that the City’s top priorities are to encourage development in conjunction with the new Jumers Casino in Southwest Rock Island; support Columbia Park development; encourage retail development along Blackhawk Road Corridor; pursue opportunities for retail development in Southwest Rock Island; consider modifying liquor license ordinances; and reexamine crime fighting strategy to address real and perceived problems of crime. Mr. Scott noted other high priorities, which include; examine alternative revenue sources to fund the increased costs of City operations; support passenger rail service; refine economic development focus to help small business; encourage Rock Island Arsenal expansion and success; facilitate retail development in Campustown area; and examine staffing and funding support for the Rental Inspection Program.

 

Mr. Scott stated that the proposed 2009/2010 Budget incorporates the Capital Improvement Plan, the Community Development Block Grant Program and all other City funds. It also includes resources to make substantial progress on the priorities formally mentioned.  Mr. Scott stated that the budget included the first year funding of the five (5) year Capital Improvement Plan. Mr. Scott indicated that next year, $26,669,000.00 is for capital projects and over the next five (5) years, the total is $71,171,000.00.  Mr. Scott indicated that next year, the major non-street capital projects include; Armory Park Construction; the expansion of the Martin Luther King Center and the expansion of the Rock Island Fitness and Activity Center.

 

Mr. Scott offered that the fiscal year 2010 Budget is $96,201,996.00, which is an 18% increase from the current year budget.  The greatest increase is in Personnel, which is up 3.3 million dollars; Supplies are up $664,000.00; and Capital is up $15,081,000.00. Mr. Scott commented that the greatest decrease is in Services, which is down 1.5 million dollars.

 

Mr. Scott indicated that there were many adjustments made to the budget after City Manager Phillips presented the budget on February 16, 2009.  Mr. Scott added that substantial adjustments were also made to the budget after the conclusion of the past two (2) budget sessions held on February 28, 2009 and March 7, 2009.  Mr. Scott stated that the adjustments are essentially carry-overs of various Public Works projects. The budgeted expenditures for Armory Park and the 1st Avenue Sewer project are being adjusted; the Replacement Tax revenue was adjusted; and there are a variety of other adjustments.

 

Mr. Scott stated that all of the adjustments affected various funds.  The Motor Fuel Tax increased 1.2 million dollars; the Capital Improvement Fund had the largest increase of 5.4 million dollars; the Water Fund is up $429,000.00; Wastewater is up 1.1 million dollars; Food Services are up $777,000.00 and the Hydropower Plant is at $521,000.00.

 

Mr. Scott  offered that several projects will be carried over to next year’s budget and they include; 24th Street Resurfacing of 18th to 25th Avenue; continued work on the 85th Avenue West Parkway to Turkey Hollow Road project; 14th Street and 40th Avenue Watch Hill Road project; and the Augustana Trails project. Mr. Scott stated that the biggest increase is with Armory Park and the 1st Avenue Sewer carryovers. Mr. Scott added that there will be some fleet purchases carried over to next year and there will be continued work on the Hydropower Plant.

 

Mr. Scott stated that there was an increase in the Property Tax Levy that was adopted in December of $309,825.00. However, this levy provides no property tax increase for General Fund operations.  Mr. Scott offered that the amount available for General Fund operations decreased by $72,983.00. It was noted that increases are with the Police pension, which is at $96,736.00, Fire pension at $270,371.00 and Public Benefits is up $15,701.00.          

 

Mr. Scott concluded by thanking everyone that was involved in the budget process.

 

Mayor Schwiebert advised if anyone from the audience would like to speak in regards to the Public Hearing.

 

Mr. Timothy Dooling of 832 14 ½ Street stepped forward. Mr. Dooling’s questions related to taxes and as to where the extra 18% was coming from.

 

City Manager Phillips explained that the total increase is from the total budget last year to the total budget this year. Most of the increase is in Capital Improvement. Mr. Phillips offered that the Rock Island Fitness Center had one million dollars in reserve that wasn’t spent this year for that expansion.  Funds had been set aside for the Martin Luther King Center expansion. Mr. Phillips added that a lot of the increase in the capital is due to the amount of capital investments in the City for the coming year.

 

Mr. Dooling then inquired as to how much of the money is coming out of the tax payer’s pocket.

 

Mr. Phillips indicated that the Rock Island Fitness and Activity Center is fully funded by its members. It was noted that 1/3 of the funds for the Martin Luther King Center is a Federal grant, 1/3 is covered with the bond issue supported by Gaming revenue and the other 1/3 would be private donations. Mr. Phillips offered that Armory Park is funded through the Downtown Tax Increment Financing District and that would concern only the Downtown taxpayers. Mr. Phillips offered that there shouldn’t be a tremendous impact or difference on the taxpayer from the current level of services and projects that the City is currently operating.

 

Mr. Dooling inquired as to what taxes the taxpayers would see go up.

 

Mayor Schwiebert stated that there is a property tax rate reduction and a slight increase in the levy on property taxes. It was noted that most of that money is being used to pay for Police and Fire pensions.

 

More discussion followed regarding property tax and property values as it relates to taxpayers.

 

After further discussion, City Manager Phillips stated that Capital projects go up and down. Some of the projects that reflect the increase in the total budget are projects that are in last year’s budget, the money has not been spent, the project has not been completed and it will be carried over into the new year. Mr. Phillips added that there is approximately ten million dollars worth of projects that were in last year’s budget that will be in this year’s budget.  There are more projects in the next fiscal year.  The Capital is the big change on the 18% increase.

 

More discussion followed regarding merit increases as it relates to employees and the budget; contract obligations; pensions and taxes as it relates to revenues and the budget.

 

With no other individual coming forward, Mayor Schwiebert closed the Public Hearing and reconvened the regular meeting at 7:30 p. m.

 

Agenda Item #8

An Ordinance adopting the Budget for the fiscal year beginning April 1, 2009 and ending March 31, 2010.

 

It was moved by Alderman Conroy, seconded by Alderman Tollenaer to consider, suspend the rules and pass the Ordinance adopting the Budget for the fiscal year beginning April 1, 2009 and ending March 31, 2010. The motion carried by the following Aye and No vote: those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #9

An Ordinance authorizing the issuance of  General Obligation Bonds, Series 2009A to finance the Armory Park Redevelopment Project in the amount of $5,440,000.00 and the issuance of General Obligation Bonds, Series 2009B to finance the Rock Island Fitness and Activity Center project, the Local Street Improvement Project and the Land Purchase Redevelopment Project in the amount of $3,380,000.00.

 

It was moved by Alderman Pauley, seconded by Alderman Tollenaer to consider the Ordinance authorizing the issuance of General Obligation Bonds, Series 2009A to finance the Armory Park Redevelopment Project in the amount of $5,440,000.00 and the issuance of General Obligation Bonds, Series 2009B to finance the Rock Island Fitness and Activity Center project, the Local Street Improvement Project and the Land Purchase Redevelopment Project in the amount of $3,380,000.00. The motion carried by the following Aye and No vote: those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

 

Agenda Item #10

An Ordinance authorizing the issuance of Taxable General Obligation Bonds, Series   2009C to finance Redevelopment Project Costs included in the Columbia Park Redevelopment Plan in the amount of $1,440,000.00.

 

It was moved by Alderman Conroy, seconded by Alderwoman Murphy to consider the Ordinance authorizing the issuance of General Obligation Bonds, Series 2009C to finance Redevelopment Project Costs included in the Columbia Park Redevelopment Plan in the amount of $1,440,000.00.  The motion carried by the following Aye and No vote: those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #11

A Resolution recognizing Earth Hour on Saturday, March 28, 2009 from 8:30 p.m. to 9:30 p.m. 

 

Alderman Austin moved and Alderman Conroy seconded to adopt the Resolution recognizing Earth Hour on Saturday, March 28, 2009 from 8:30 p.m. to 9:30 p.m.   The motion carried by the following Aye and No vote: those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #12

CLAIMS

 

It was moved by Alderman Pauley, seconded by Alderman Austin, to accept the following reports and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and  Alderman Austin; those voting No, none.

 

a.       Report from the Public Works Department regarding payment in the amount of $4,018.53 to CH Langman Son, Inc. for an emergency sewer main repair at 5th Street and 7th Avenue. (070)

 

b.      Report from the Public Works Department regarding payment in the amount of $12,231.61 to CH Langman Son, Inc. for an emergency sewer main repair at 25th Street and 22nd Avenue. (071)

 

c.       Report from the Public Works Department regarding payment in the amount of $4,498.00 to the United States Department of the Interior Geological Survey for the Joint Funding Agreement for the installation, operation and maintenance of two (2) acoustic flowmeters on the north and south side interceptor sewers. (072)

 

d.      Report from the Public Works Department regarding payment in the amount of $23,454.13 to Brandt Construction Co. for an emergency manhole repair at 3900 28th Street. (073)

 

e.       Report from the Public Works Department regarding payment in the amount of $11,648.95 to Valley Construction for an emergency sewer repair on 30th Street and Blackhawk Road. (074)

 

f.       Report from the Public Works Department regarding payment in the amount of $3,011.03 to Brandt Construction Co. for an emergency main break repair at the 24th Street Water Tower. (077)

 

g.      Report from the Public Works Department regarding payment in the amount of $3,189.86 to Brandt Construction Co. for an emergency main break repair near 4946 Blackhawk Road. (078)

 

h.      Report from the Public Works Department regarding payment #2 in the amount of $22,863.33 to Williams/Valley Construction Management for the Armory Park Bid Release I project. (079)

 

Agenda Item #13

Claims for the week of March 6 through March 12 in the amount of $751,341.88.

 

Alderwoman Mejia-Caraballo moved and Alderman Austin seconded to allow the claims.  The motion carried by the following Aye and No vote: those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #14

 Payroll for the weeks of February 23 through March 8 in the amount of $1,113,167.58.

 

It was moved by Alderman Conroy seconded by Alderwoman Mejia-Caraballo to allow the payroll as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #15

Report from the Public Works Department regarding the purchase of a Leak Detection System from Midwest Detecnology, LLC in the amount of $19,995.00.

 

It was moved by Alderman Conroy, seconded by Alderman Pauley to approve the purchase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #16

Report from the Public Works Department regarding bids for the 2009 Water Service Repair Program, recommending the bid be awarded to Langman Construction in the amount of $15,225.00.

 

Alderwoman Mejia-Caraballo moved and Alderman Tollenaer seconded to award the bid as recommended and authorize the City Manager to execute the contract documents.  The motion carried by the following Aye and No vote: those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #17

Report from the Public Works Department regarding bids for the 2009 Sanitary Lateral Repair Program, recommending the bid be awarded to Langman Construction in the amount of $29,615.63.

 

It was moved by Alderman Austin, seconded by Alderman Conroy to award the bid as recommended, and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #18

Report from the Finance Department regarding a financial policy prohibiting the storage, processing or transmission of customer credit card information.

 

Alderman Pauley moved and Alderman Tollenaer seconded to approve the financial policy as recommended.  The motion carried by the following Aye and No vote: those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #19

Report from the Finance Department regarding an agreement with Active Networks for in-person and internet credit card payment processing services.

 

It was moved by Alderman Conroy, seconded by Alderwoman Mejia-Caraballo to approve the agreement as recommended and authorize the City Manager to execute the contract documents.

 

Discussion followed with Alderwoman Murphy inquiring as whether there was an expiration date for the contract.

 

Finance Director Bill Scott stated that City Attorney John Konecky reviewed the agreement and had concerns regarding some language in the contract. In effect, the language was changed. Mr. Scott explained that on page two (2), paragraph eight (8)  under Term and Termination, it states that the term of the agreement will be for three (3) years with automatic renewals for one (1) year terms until either party gives written notice  to terminate the agreement no less than 60 days prior to the commencement of the renewal term.

 

Alderwoman Murphy inquired as to whether the transaction fees were competitive.

 

Mr. Scott explained that the City’s current banking fees for customer credit card transactions are approximately 2.35% per transaction. The Active Networks hosted payment service is 3% per transaction for walk-in customers with $1.00 minimum. The fee for internet customers is 3% plus $3.00 per transaction. Mr. Scott stated that this software is proprietary. This is the City’s only option.  It was noted that overall, there would be savings due to no software maintenance fees, no related hardware costs and there would not be any staff time involved.

 

After discussion, the motion carried by the following Aye and No vote: those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #20

Report from the Finance Department regarding an adjustment to the Fiscal Year 2009 Budget, recommending an adjustment to the Stormwater Utility Fund in the amount of $57,590.84. 

 

Alderwoman Mejia-Caraballo moved and Alderwoman Murphy seconded to approve the budget adjustment as recommended.  The motion carried by the following Aye and No vote: those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #21

Report from the Community and Economic Development Department regarding a request for annexation from G & J Building Company for the property located at 2631 47th Avenue.

 

It was moved by Alderman Pauley, seconded by Alderman Austin to approve the request as recommended and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

 

 

Agenda Item #22

Report from the Community and Economic Development Department regarding a request from G & J Building Company for a rezoning from an R-1 (one family residence) district to a B-4 (highway business) district and a Riverfront Corridor Overlay District site plan review at 2631 47th Avenue. 

 

Alderman Pauley moved and Alderman Austin seconded to approve the request as recommended and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #23

Report from the Community and Economic Development Department regarding a request from LRC Real Estate for assistance in the amount of $13,800.00 to support the demolition of the structure at 603 44th Street.

 

It was moved by Alderman Conroy, seconded by Alderwoman Mejia-Caraballo to approve the request for demolition assistance as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #24

Report from the City Clerk regarding a request from Hilltop Tavern to hold their fifth annual Green Bucket Party outside on Saturday, March 21, 2009 from 12:00 p.m. to 5:00 p.m.

 

Alderman Pauley moved and Alderwoman Murphy seconded to approve the event for Hilltop Tavern as recommended. The motion carried by the following Aye and No vote: those voting Aye being  Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

Agenda Item #25

Items from the City Manager’s Memorandum Packet.

 

City Manager John Phillips inquired upon Finance Director Bill Scott to review the February 2009 Management report that was included in the memo packet.

 

Mr. Scott stated that the benchmark is set at 92%. Mr. Scott offered that in the General Fund, the City is moving closer to the budgeted balance as the fiscal year ends.  Mr. Scott referred to the report and pointed out that the amount of Income Tax and Replacement Tax shows a surplus, but it is actually less than it was in prior months. It was noted that the Sales Tax is doing good.  Mr. Scott indicated that there is a surplus projection in the Food and Beverage Tax, but the February receipts were light. The amount of $36,000.00 was recorded in early March. Mr. Scott added that the Food and Beverage Tax is not as bad as it looks on the report. It is basically the same as in prior months.  Mr. Scott offered that in the area of City-Wide funds, Gaming expenditures are on target.  It was noted that there is a lag in the receipts from the State and that is why the revenue is at 86% of the budget.

 

Mr. Scott stated that there may be a slight concern in the Fleet area. It was noted that the billings on the report are included through November. Mr. Scott offered that the Fleet Services bills other City Departments and there is $184,000.00 of budgeted expenses to the General Fund that would not be included in the General Fund.

 

Mr. Scott indicated that Self Insurance and Employee Health are doing well, and there are no problems with the Debt Service.  Mr. Scott concluded that in the Public Works area, there have been comments that there is below targeted spending in the capital. It was noted that with the budget adjustments to the budget that were recently made, the City will be carrying over a lot of the projects.

 

City Manager Phillips made reference to the Development Activity report and the Planning and Redevelopment Housing Program report that was included in the memo packet.

 

Alderman Pauley thanked everyone that put together the St. Patrick’s Day Parade that was held this past Saturday. Alderman Pauley offered that it was great turnout of participants and observers. 

 

Alderwoman Mejia-Caraballo stated that the Candidate’s forums continue throughout the City. There will be a forum held on Wednesday, March 18, 2009 at Noon at the Quad City Botanical Center and the other forum will be held on Thursday, March 19, 2009 at 6:30 p.m. through the Community Caring Conference at the Rock Island Library.

 

Agenda Item #26

Other Business

 

Timothy Dooling of 832 14 ½ Street stepped forward and voiced concerns regarding this past Wednesday’s Candidate’s Forum and  Police issues.

 

Agenda Item #27

Executive Session on Litigation and Property Acquisition.

 

The Executive Session was held prior to the Regular Meeting.

 

Agenda Item # 28  

Recess

 

A motion was made by Alderman Conroy and seconded by Alderwoman Murphy to recess to Monday, March 23, 2009 at 5:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

 

 The meeting was recessed at 7:50 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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                                                                     Aleisha L. Patchin, City Clerk