The Rock Island City Council met for Study Session at 5:00 p.m. on Monday, February 16, 2004 in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen David R. Conroy, John E. Bauersfeld, Jr., Daniel Rockwell, Evelyn "Evie" R. White, Ann L. Keefe and Frank J. Forlini, Jr. Alderman Terry M. A. Brooks arrived at approximately 5:40 p.m. Staff present included City Manager John C. Phillips.
City Manager John C. Phillips noted that there was an error on the report for Agenda No. 18 and the corrected report was being distributed. He noted that the remainder of the meeting following the Executive Session would be used to discuss the procedure for the Special Use Permit Public Hearings that will be held March 1 and March 3.
A motion made by Alderman Bauersfeld and seconded by Alderman Keefe to recess to Executive Session on a matter of Personnel CARRIED on a Roll Call vote. AYES: Aldermen Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None. (Alderman Brooks arrived during the Executive Session.)
The meeting was recessed at 5:20 p.m.
Mayor Schwiebert reconvened the regular meeting at 6:10 p.m. At this time, City Attorney John P. Konecky, Community and Economic Development Department Director Greg Champagne and Planning Administrator Alan Carmen entered the meeting. Also present for this portion of the meeting was Attorney Bob Alvine, representing Riverstone. (Alderman Forlini left the meeting at approximately 5:50 p.m.)
Planning Administrator Alan Carmen and City Attorney John P. Konecky reviewed the process for the Public Hearing to be held March 1. Mr. Carmen noted that a Special Meeting notice is not needed for the March 3 meeting as long as Council recesses to that date and a specific time during the public session on March 1.
Mr. Carmen reviewed the timing and actions that are scheduled to take place on each of the three dates – March 1, 3 and 8, with the ordinances to be passed on March 8, along with the decision on Jumer’s Development Agreement. He also reviewed the number of votes required for each of the various actions. He noted that the Statements of Interested Parties are to be filed by February 24 at 5:00 p.m., and they plan to have a Pre-hearing Meeting with the Interested Parties and the Applicant after that date, prior to March 1. Staff suggested that the three public hearings be merged into one, since they are all related. He noted that this will be a public hearing, and people wishing to speak can do so without signing a Statement of Interested Parties. The Statement of Interested Parties allows persons to cross-examine.
Mayor Schwiebert noted that it would be important for any groups to have a spokesperson for the group. He also asked that a witness list be submitted prior to the Hearing. The other persons speaking can be given a time limit, and the Chair (Mayor) will have the authority to limit the speakers if there is repetition. Mr. Carmen noted that the Council could ask questions at any time during the Hearing. Alderman Keefe noted that sometimes the Council members will express an opinion during the Public Hearing, and Attorney Konecky noted that they can ask questions but should not state opinions until all the testimony has been heard. The list of procedures from staff is a variation from the Statement of Interested Parties procedure, and Council may adopt the revised procedures for this Hearing. Staff will have written procedures distributed to Council prior to the Public Hearing.
Attorney Alvine asked if the time for the meeting on March 3 could be determined, as he has people coming for the meeting that he will need to notify. Following discussion, it was decided to have the meeting start at 5:30 p.m., and it will be held in Council Chambers.
A motion made by Alderman Keefe and seconded by Alderman Rockwell to adjourn the meeting CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White and Keefe. NAYS: None.
The meeting was adjourned at 6:44 p.m.
____________________________
Jeanne F. Paggen, City Clerk
The Rock Island City Council met in regular session at 6:45 p.m. on Monday, February 16, 2004 in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Jr., Daniel Rockwell, Evelyn "Evie" R. White, Ann L. Keefe and Frank J. Forlini, Jr.
INTRODUCTORY
PROCEEDINGS
Mayor Schwiebert called the meeting to Order and led in the Pledge of Allegiance to the Flag of the United States of America. Alderman White gave the Invocation. A motion made by Alderman Bauersfeld and seconded by Alderman Forlini to approve the Minutes of the meeting of February 9, 2004 as printed, CARRIED on a Voice vote.
PRESENTATION/PROCLAMATION
Agenda Item #6
JORDAN
CARTER/READING/PROCLAMATION
Jordan Carter, First Grade student at Longfellow School, accompanied by his pre-school sister, Taylor, read a poem by Dr. Seuss regarding books and reading. Mayor Schwiebert then read a proclamation declaring the weeks of February 16 through March 2 as Community Reading Challenge Weeks and presented it to Jordan.
ORDINANCES
Agenda Item #7
3200
BLACKHAWK ROAD/ANNEXATION
The City Clerk read a Special Ordinance annexing territory at approximately 3200 Blackhawk Road to the City of Rock Island. A motion made by Alderman White and seconded by Alderman Rockwell to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #8
2940
BLACKHAWK ROAD/ANNEXATION
The City Clerk read a Special Ordinance annexing territory at approximately 2940 Blackhawk Road to the City of Rock Island. A motion made by Alderman Keefe and seconded by Alderman Brooks to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #9
3200
BLACKHAWK ROAD/REZONING
The City Clerk read a Special Ordinance rezoning territory at approximately 3200 Blackhawk Road from R-1 to a Planned Unit Development District. A motion made by Alderman Forlini and seconded by Alderman Brooks to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #10
2940
BLACKHAWK ROAD/REZONING
The City Clerk read a Special Ordinance rezoning territory at approximately 2940 Blackhawk Road from R-1 District to B-4 District. A motion made by Alderman Forlini and seconded by Alderman Keefe to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #11
AMENDMENT/NON-CONFORMING
SINGLE FAMILY USES
The City Clerk read an Ordinance amending Appendix A: Zoning of the Code of Ordinances, regarding non-conforming single family uses, dwellings and lots. A motion made by Alderman White and seconded by Alderman Forlini to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #12
CHAPTER
9/IMPOUNDMENT AND FINES
The City Clerk read an Ordinance amending Chapter 9 of the Code of Ordinances, regarding length of impoundment and fines. A motion made by Alderman Rockwell and seconded by Alderman Conroy to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #13
CHAPTER
9/BONDING PROCEDURE AND AMOUNTS
The City Clerk read an Ordinance amending Chapter 9 of the Code of Ordinances, regarding bonding procedure and bonding amounts. A motion made by Alderman Keefe and seconded by Alderman White to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
RESOLUTIONS
Agenda Item #14
MOTOR
FUEL TAX FUNDS/STREET MAINTENANCE
The City Clerk read a Resolution appropriating $200,000.00 of Motor Fuel Tax Funds for street maintenance. A motion made by Alderman Conroy and seconded by Alderman Rockwell to adopt the Resolution CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
CLAIMS
Agenda Item #15a
GARDNER
CARTON AND DOUGLAS/PRETREATMENT PROGRAM NPDES PERMIT
The City Clerk read a report from the Public Works Department recommending payment to Gardner Carton and Douglas in the amount of $2,855.15 for professional services for the Pretreatment Program NPDES Permit.
Agenda Item #15b
GARDNER
CARTON AND DOUGLAS/ENVIRONMENTAL LAW
The City Clerk read a report from the Public Works Department recommending payment to Gardner Carton and Douglas in the amount of $2,563.19 for professional services for the Environmental Law.
Agenda Item #15c
ACCESS
CONTROL COMPANY/GUARDRAIL REPAIR
The City Clerk read a report from the Public Works Department recommending payment to Access Control Company in the amount of $3,008.00 for the emergency repair of a guardrail section on Turkey Hollow Road.
Agenda Item #15d
VALLEY CONSTRUCTION,
LANGMAN CONSTRUCTION,
KODIAK SITE CONTRACTORS/
SNOW REMOVAL
The City Clerk read a report from the Public Works Department recommending payment to Valley Construction in the amount of $5,411.50, Langman Construction in the amount of $5,516.63, and to Kodiak Site Contractors in the amount of $700.00 for snow removal.
Agenda Item #15e
GENERAL
CONSTRUCTORS/
FRANCISCAN,
SAUKIE EXCESS FLOW BASIN PROJECT
The City Clerk read a report from the Public Works Department recommending payment to General Constructors in the amount of $15,424.20 for the Franciscan and Saukie Excess Flow Basin Project.
Agenda Item #15f
AMENT
INC/STREET SURVEY PROJECT
The City Clerk read a report from the Public Works Department recommending payment to Ament, Inc. in the amount of $1,150.00 for the Comprehensive Street Survey Project.
Agenda Item #15g
SHIVE-HATTERY/THIRD
AVENUE RECONSTRUCTION
The City Clerk read a report from the Public Works Department recommending payment to Shive-Hattery in the amount of $2,503.00 for the Third Avenue Reconstruction from 20th to 24th Streets.
Agenda Item #15h
PHOENIX
CORPORATION/STORM SEWER IMPROVEMENTS
The City Clerk read a report from the Public Works Department recommending payment to Phoenix Corporation in the amount of $16,165.42 for the Fourth Avenue, 24th – 27th Streets Storm Sewer Improvements.
Agenda Item #15i
INTERNATIONAL
CODE COUNCIL/CODE BOOKS
The City Clerk read a report from the Community and Economic Development Department recommending payment to the International Code Council in the amount of $3,404.18 for codebooks.
A motion made by Alderman Forlini and seconded by Alderman White to accept the reports and authorize payments as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #16
FEBRUARY
6 THROUGH 12
The City Clerk read the claims for the week of February 6 through 12 in the amount of $244,278.86. A motion made by Alderman Forlini and seconded by Alderman Conroy to allow the claims CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
BIDS/PURCHASES
Agenda Item #17
PREMIER
MATERIALS TECHNOLOGY/MARINA FLOTATION
The City Clerk read a report from the Public Works Department regarding bids for the Sunset Marina Encapsulated Flotation for the 100 Dock and 500 Dock, recommending the bid of Premier Materials Technology in the amount of $52,762.99. A motion made by Alderman Bauersfeld and seconded by Alderman Forlini to award the bid as recommended and authorize purchase CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
CONTRACTS/AGREEMENTS
Agenda Item #18
DIVERSIFIED
INDUSTRIAL SERVICES AND COMMERCIAL OPERATIONS/
MARINA
IMPROVEMENTS
The City Clerk read a report from the Public Works Department regarding bids for the Sunset Marina Improvements 500 Dock Expansion, recommending the bid of Diversified Industrial Services and Commercial Operations in the amount of $34,100.00. Alderman Bauersfeld asked if this was part of the expansion project. Public Works Director Bob Hawes responded that six slips are being added to the dock and all have been leased already. He stated that they would be assembled when the ice is off the lake. Mayor Schwiebert asked about the 70% difference between the bids that are being awarded and the engineering estimate. Mr. Hawes noted that this was something that was not done routinely, and the engineers prepared an estimate using the bids that were turned down last year for the project.
Following discussion, a motion made by Alderman Forlini and seconded by Alderman White to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
ECONOMIC
DEVELOPMENT
Agenda Item #19
ENTERPRISE
ZONE/EXTENSION, PROPERTY TAX ABATEMENT
The City Clerk read a report from
the Community and Economic Development Department regarding an extension of the
Enterprise Zone and Property Tax Abatement for the Enterprise Zone. Community and Economic Development
Department Director Greg Champagne explained the reason for this, stating that
it is part of the process for expanding the Enterprise Zone. He said that we currently have three
schedules for property tax abatement.
The shortened abatement period will simplify administration of the
abatement for both the City and Rock Island County. The recommendation from staff
was to direct the City Attorney to prepare an ordinance amendment extending the
life of the Enterprise Zone to 2014, and an ordinance directing the County
Clerk to abate taxes in the Rock Island Enterprise Zone at a rate of 75% for
three years beginning January 1, 2005.
Following discussion, a motion made by Alderman White and seconded by
Alderman Conroy to approve the extension and Property Tax Abatement changes as
recommended, and refer to the City Attorney for the Ordinances CARRIED on a
Voice vote.
BOARDS
AND COMMISSIONS
Agenda Item #20
IL Q
C CIVIC CENTER AUTHORITY/APPOINTMENT
The City Clerk read a memorandum from Mayor Schwiebert recommending the new appointment of Ted Thoms to the Illinois Quad City Civic Center Authority. A motion made by Aldermen White and seconded by Alderman Conroy to approve the appointment as recommended CARRIED on a Voice vote.
LICENSES/PERMITS
Agenda Item #21
ST
PATRICK’S PARADE/MARCH 13
The City Clerk read a report from the City Clerk regarding an application for the St. Patrick’s Parade to be held March 13 beginning at 11:30 a.m. A motion made by Alderman Keefe and seconded by Alderman Conroy to approve the application CARRIED on a Voice vote.
ITEMS
FROM THE CITY MANAGER’S MEMORANDUM
SCHOOL
AND MUNICIPAL FUNDING REPORT
City Manager John C. Phillips called attention to a “School and Municipal Funding Report” which was included it the packet. He indicated that Tim Ridder, Assistant to the Director of Public Works, assisted him with this project. Mr. Phillips noted that Illinois ranks 48th among the 50 states in the level of state support for public schools.
Illinois state support for public schools is also substantially lower than the other neighboring states. Council discussed the information, and consensus was to send a letter to the Governor supporting a change in school funding. Alderman Bauersfeld suggested that the support could be expressed in letterform from the Mayor and Council, or as a Resolution adopted by Council. He also suggested that this be mailed to all legislators in the State. Alderman White suggested that this issue be included on the agenda for the Springfield visit. Alderman Bauersfeld suggested that this be done in the next thirty days, and Mayor Schwiebert noted that there is a lot coming up in the next thirty days. Aldermen Bauersfeld, Rockwell and Keefe offered to work together with Tim Ridder to develop a letter for Council approval. They will determine when the meeting will be held and it will be an open meeting with appropriate notices posted in City Hall and at the meeting location.
OTHER
BUSINESS
Linda Schroeder, representing the Community Caring Conference, spoke to Council and invited Mayor Schwiebert and Council members, as well as members of the audience, to attend a Spaghetti Dinner at the VFW Hall on Saturday, February 21 beginning at 5:30, with the dance to be held from 8:00 p.m. to 10:00 p.m. Cost is $6.00 per person, and $4.00 for Children under 12.
EXECUTIVE
SESSION
A motion made by Alderman Rockwell and seconded by Alderman Conroy to recess to Executive Session on matters of Personnel, Litigation and Property Acquisition CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None. The meeting was recessed at 7:32 p.m.
RECESS
Mayor Schwiebert reconvened the regular meeting at 8:35 p.m. A motion made by Alderman White and seconded by Alderman Keefe to recess to Monday, February 23 at 5:00 p.m. CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None. The meeting was recessed at 8:37 p.m.
______________________________
Jeanne F. Paggen, City Clerk