The Rock Island City Council met for Study Session at 5:00 p.m. on Monday, February 9, 2004, in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Jr., Daniel Rockwell, Evelyn "Evie" R. White, Ann L. Keefe and Frank J. Forlini, Jr. Staff present included City Manager John C. Phillips, Public Works Department Director Bob Hawes, Personnel Director/Assistant to the City Manager John Thorson, Public Works Assistant Tim Ridder, Community and Economic Development Department Director Greg Champagne, Planning Administrator Alan Carmen, Finance Director Bill Scott, Accountant Tim Banks, Building Official Tom Ayers, and City Attorney John P. Konecky. Also present were President of Rock Island Boatworks, Inc. Ron Wicks, Attorney John Elias and Community Marketing Director Jennifer Fowler.
He indicated that the City would have to agree to annex the site and consider the rezoning needed to build and operate the project at the site. Mr. Phillips then discussed the Tax Increment Financing, stating that the agreement calls for the creation of a TIF district for the proposed site. He noted that this would be for a term of thirteen years beginning with the first assessment year after the first phase of the project is open. Referring to Section 4 of the agreement, he indicated that the TIF payments are limited to 75% of the project tax increment. Alderman White asked if the City would have to pay this off if something would happen that would not allow this to be paid off. Mr. Phillips responded that the City would not have to pay this off, and he did not believe this would impact the City’s ability to sell General Obligation Bonds.
The next item discussed by Mr. Phillips was the Special Service Area that would be established by the City for the casino development site. Additional property taxes would be levied for the casino to be used to pay debt for public improvements and project-related infrastructure as an option for the casino to finance some of these costs. Only the casino developers would use this property tax.
Referring to Section 3.6 of the agreement, Mr. Phillips discussed the credit Enhancement from the City that is included. This is a pledge of the City’s future gaming revenue to pay public improvement bonds debt service if the casino fails to pay the obligation. He noted that this credit enhancement is limited to $500,00 per year, a six-month bond reserve is required and repayment is required should this payment be made. He discussed the Enterprise Zone, stating that the City agrees to use its best efforts to expand the Enterprise Zone so the project can obtain the benefits associated with the City’s enterprise zone. Property Tax Abatement is not available.
Mr. Phillips discussed the public improvements that are required for this site including water and sewer extensions, modification to the Illinois 92/I-280 interchange and the construction of an intersection on Illinois 92 to provide access to the site. Alderman Bauersfeld asked if anyone knew when the I-280 and 92 would be taking place, and Attorney John Elias responded that they have been talking to the Illinois Department of Transportation, and this is included in the timeline for the project. Mr. Phillips added that the City would not be responsible for the design or construction of these improvements.
The next issue discussed was the present agreement. Mr. Phillips noted that the Casino would be required to continue the tax rebate payments currently being made under our present agreement, referring to Section 13. The agreement also requires the casino to obtain the consent of the city in order to utilize its gaming license in any other jurisdiction.
Mayor Schwiebert suggested that more information be gathered regarding the TIF tax. Finance Director Bill Scott shared information from the Bond Counsel regarding the legislation, but Mayor Schwiebert requested more details on this. City Attorney John P. Konecky noted that this is a complicated document that has been worked on for a number of months with the City Manager, Finance Director, Jumer’s representatives and others. Mr. Phillips stated that there was a lot of give and take on both sides to come to this one document that they both could agree on. He noted that a consultant will be hired with TIF funds to set up the TIF District.
Attorney Elias stated that the Gaming Board has approved the site and they have asked to be kept advised of the progress of the project, and they are aware of the time line. He also explained where the funding is coming from.
At this time, Mr. Wicks and Attorney Elias left the meeting.
A motion made by Alderman Bauersfeld and seconded by Alderman Rockwell to recess to Executive Session on matters of Personnel and Property Acquisition CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
The meeting was recessed at 6:10 p.m.
Mayor Schwiebert reconvened the regular meeting at 6:40 p.m. A motion made by Alderman Rockwell and seconded by Alderman Brooks to adjourn the meeting CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
The meeting was adjourned at 6: 41 p.m.
___________________________________
Jeanne F. Paggen, City Clerk
The Rock Island City Council met in regular session at 6:45 p.m. on Monday, February 9, 2004, in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Jr., Daniel Rockwell, Evelyn "Evie" R. White, Ann L. Keefe and Frank J. Forlini, Jr.
Mayor Schwiebert called the meeting to Order and led in the Pledge of Allegiance to the Flag of the United States of America. Alderman White gave the Invocation. A motion made by Alderman Forlini and seconded by Alderman Brooks to approve the Minutes of the meeting of February 2, 2004 as printed CARRIED on a Voice vote.
Agenda Item #6
DELTA DAYS IN
THE QUAD CITIES/FEBRUARY 9 THROUGH 29
Mayor Schwiebert called attention to a proclamation declaring February 9 through 29 as Delta Days in the Quad Cities and presented a copy of it to representatives of the Delta Sororities.
Agenda Item #7
The City Clerk read a Resolution supporting the application for the City of Rock Island as a “Preserve America Community.” A motion made by Alderman Keefe and seconded by Alderman White to adopt the Resolution CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #8a
CITY
ATTORNEY/LEGAL SERVICES
The City Clerk read a statement from the City Attorney in the amount of $8,335.05 for legal services during the month of January.
Agenda Item #8b
GENERAL
CONSTRUCTORS/RIDGEWOOD WATER CHEMICAL FEED MODIFICATIONS
The City Clerk read a report from the Public Works Department recommending payment to General Constructors in the amount of $37,388.25 for Ridgewood Water Chemical Feed Modifications.
A motion made by Alderman White and seconded by Alderman Rockwell to accept the reports and authorize payments as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #9
JANUARY 30
THROUGH FEBRUARY 5
The City Clerk read the claims for the week of January 30 through February 5 in the amount of $87,078.36. A motion made by Alderman Forlini and seconded by Alderman Rockwell to allow the claims CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
PAYROLL
Agenda Item #10
JANUARY 19
THROUGH FEBRUARY 1
The City Clerk read the payroll for the weeks of January 19 through February 1 in the amount of $890,706.00.
|
GENERAL FUND |
$613,554 |
|
TIF DISTRICT #1 DOWNTOWN |
666 |
|
TIF DISTRICT #2 SOUTH 11 STREET |
183 |
|
TIF DISTRICT #3 NORTH 11 STREET |
183 |
|
KING CENTER |
3,626 |
|
FEDERAL COPS GRANT |
4,116 |
|
COMMUNITY DEV. BLOCK GRANT |
21,943 |
|
LIBRARY |
39,670 |
|
ELDERLY SERVICES CONTRIBUTION |
182 |
|
CAPITAL IMPROVEMENTS |
3,788 |
|
WATER |
56,396 |
|
SEWER |
38,323 |
|
COMMUNITY/ECONOMIC DEVELOP. |
5,723 |
|
BRIDGE |
476 |
|
SUNSET MARINA |
8,856 |
|
PARK AND RECREATION |
58,230 |
|
EQUIPMENT MAINTENANCE |
24,389 |
|
SELF INSURANCE |
1,423 |
|
EMPLOYEE HEALTH INSURANCE |
790 |
|
MLK ACTIVITY FUND |
4,719 |
|
DRUG PREVENTION |
3,470 |
|
TOTAL |
$890,706.00 |
A motion made by Alderman Forlini and seconded by Alderman Keefe to allow the payroll CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
BIDS/PURCHASES
Agenda Item #11
STANDARD
EQUIPMENT COMPANY/ASPHALT SPRAY PATCHING MACHINE
The City Clerk read a report from the Public Works Department regarding quotations for the purchase of one truck mounted asphalt spray patching machine, recommending the bid of Standard Equipment Company in the amount of $128,276.00 for one 2004 Wildcat Roadpatcher mounted on a 2004 Freightliner FC80 Chassis.
Alderman White stated that she thought Public Works was sharing this with Moline. Public Works Director Bob Hawes responded that they rented one this fall for six or eight weeks. He stated that, if the new technology were to be adopted, the machine would have to be available. He noted that it can be used about ten months out of the year, and borrowing from Moline is only possible when they themselves are not using it. He stated that this would allow more potholes to be filled in a shorter span of time with material that will last longer and be more effective. He added that the manual method would still be used in the very cold months, since this will not work with freezing temperatures. Alderman Bauersfeld stated that it would be a service enhancer and would also reduce man-hours that can be used elsewhere. He asked when we would receive this, and Mr. Hawes stated that it would be here and ready to use in a few months.
Following discussion, a motion made by Alderman Keefe and seconded by Alderman Forlini to award the bid as recommended and authorize purchase CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #12
LAPTOP
COMPUTER, PROJECTOR/TOBACCO GRANT FUNDS
The City Clerk read a report from the Police Department requesting approval of the purchase of a laptop computer and projector in the amount of $4,732.00, utilizing Tobacco Grant funds. Alderman Keefe asked if this could be used for other presentations, and also how many Tobacco Presentations were done each year. RIPD Chief Terry Dove responded that it can be used for any presentation from the Police Department, and they do several each week. He noted that he did not have the numbers for the Tobacco Presentations at this time. Alderman White asked if the Tobacco Grant funds limit the way the money can be used, and Chief Dove stated that there is some latitude. Following discussion, a motion made by Alderman Rockwell and seconded by Alderman Brooks to authorize purchase as recommended as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #13
M & d
SALES COMPANY/CABINETS FOR FIRE STATIONS 3 AND 5
The City Clerk read a report from the Fire Department regarding bids for the kitchen cabinets at Fire Station 3 and 5, recommending the bid be awarded to M & D Sales Company of Orion in the amount of $4,009.00 for Station 3 and $3,115.00 for Station 5. Alderman White asked RIFD Chief Jerry Shirk to talk briefly about the Foreign Fire Insurance.
Chief Shirk explained that this
money is insurance tax money that is used by the Fire Department for various
purchases. A Board composed of the Fire
Chief, two active firefighters and one officer determines the purchases. He noted that the funds are budgeted and are
part of the budget document presented to Council each year. This purchase was a
budget adjustment approved by Council earlier.
A motion made by Alderman White and seconded by Alderman Rockwell to
award the bid as recommended and authorize purchase CARRIED on a Roll Call
vote. AYES: Aldermen Brooks, Conroy,
Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #14
BUSINESS
TRAINING LIBRARY/CONTRACT
The City Clerk read a report from the Personnel Department regarding membership to Business Training Library in the amount of $5,664.00 for a two-year contract. Alderman Bauersfeld noted that he agreed with staff training, and asked if this type of training could be used for contractors. He referred to the towing company and complaints he had received from customers who had vehicles towed. He stated that the employees of the towing company were very inhospitable to the customers. Mr. Phillips stated that this would be a part of contract management, and Alderman Bauersfeld stated that any contract we have should have something in it regarding being able to work with our customers. A motion made by Alderman White and seconded by Alderman Rockwell to approve the contract and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #15
PRINTER
SENSE/TONER CARTRIDGES, CONTRACT
The City Clerk read a report from the Information Technology Services Department regarding a contract with Printer Sense and the initial purchase of toner cartridges in the total amount of $5,515.00. Alderman Keefe noted that the document stated that the contract went into effect October 14, 2003. Information Technology Services Department Director Claire Dubuisson responded that was the date she probably started working on the contract and it will actually go into effect March 1, 2004. A motion made by Alderman White and seconded by Alderman Bauersfeld to award the contract as recommended, authorize the City Manager to execute the contract documents and authorize purchase as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
COMMUNITY
AND ECONOMIC DEVELOPMENT
Agenda Item #16
6301 38
STREET WEST/REZONING, PLAN REVIEW
The City Clerk read a report from the Community and Economic Development Department regarding a rezoning and preliminary site plan review request from R-1 to B-4 District at approximately 6301 38th Street West. A motion was made by Alderman Conroy and seconded by Alderman Bauersfeld to approve the rezoning and preliminary site plan, and refer to the City Attorney for an Ordinance. A second motion, made by Alderman Forlini and seconded by Alderman Conroy, to DEFER action on this item to March 1 CARRIED on a Voice vote.
Agenda Item #17
BLACKHAWK
ROAD, 30 STREET/ANNEXATION
The City Clerk read a report from the Community and Economic Development Department regarding an annexation plat for approximately 14.38 acres along Blackhawk Road at 30th Street, recommending approval of the annexation. A motion made by Alderman White and seconded by Alderman Conroy to approve the annexation and refer to the City Attorney for an Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #18
2940
BLACKHAWK ROAD/REZONING
The City Clerk read a report from the Community and Economic Development Department regarding a rezoning and preliminary site plan review request from Valdom Corporation, changing an R-1 District to B-4 District at approximately 2940 Blackhawk Road. A motion made by Alderman Keefe and seconded by Alderman White to approve the rezoning and preliminary site plan, and refer to the City Attorney for an Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #19
3200
BLACKHAWK ROAD/REZONING
The City Clerk read a report from the Community and Economic Development Department regarding a rezoning and preliminary site plan review request from Valdom Corporation, changing an R-1 District to B-4 District at approximately 3200 Blackhawk Road. A motion made by Alderman Bauersfeld and seconded by Alderman White to approve the rezoning and preliminary site plan, and refer to the City Attorney for an Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
Agenda Item #20
RESIDENTIAL
NONCONFORMING USES/AMENDMENT
The City Clerk read a report from the Community and Economic Development Department regarding a proposed amendment to the Zoning Ordinance regarding Residential Nonconforming Uses. Alderman Bauersfeld stated that he wanted to congratulate Alderman White for bringing this up, and also commended staff for coming up with a workable plan for the residents. Planning Administrator Alan Carmen explained the purpose of the amendment as it applies to residential nonconforming uses. He noted that staff receives letters from lenders for a guarantee that a nonconforming structure could be rebuilt on the same property following a major disaster like a fire, etc. He noted that the amendment would allow a single-family residence to be rebuilt without requiring Board of Zoning Appeals action as long as the square footage of the building footprint is not enlarged nor the height increased. He added that a single-family residence could be rebuilt as long as it is similar in density, bulk and size and that yard setbacks and parking are not decreased. A motion made by Alderman Forlini and seconded by Alderman White to approve the amendment and refer to the City Attorney for an Ordinance CARRIED on a Voice vote.
Agenda Item #21
PUBLIC
HEARING/1817 38 STREET
The City Clerk read a report from the City Clerk recommending that Council authorize March 8 for a Public Hearing on a request for a waiver of the signature requirement for a Liquor License for the Aldi Food Store at 1817 38th Street. A motion made by Alderman Bauersfeld and seconded by Alderman Rockwell to authorize March 8 for the Public Hearing CARRIED on a Voice vote.
ITEMS FROM
THE CITY MANAGER’S MEMORANDUM
Mr. Phillips stated he had nothing to discuss from the Memorandum Packet.
OTHER
BUSINESS
No member of the audience signed in to speak at this time. Alderman Brooks noted that he had discussions with residents about snow removal, specifically the problem of shoveling the sidewalk to have the snowplow come by and plow snow back on the sidewalk. Public Works Director Bob Hawes stated that on some arterial streets, there is no place to put the snow and it has to be removed from the streets. Alderman Brooks also requested that the District Towing Policy be reviewed again, noting that he has received calls complaining about this.
EXECUTIVE
SESSION
A motion made by Alderman Brooks and seconded by Alderman Conroy to recess to Executive Session on matters of Personnel and Property Acquisition CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
The meeting was recessed at 7:10 p.m.
RECESS
Mayor Schwiebert reconvened the regular meeting at 8:20 p.m. A motion made by Alderman White and seconded by Alderman Forlini to recess to Monday, February 16 at 5:00 p.m. CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Rockwell, White, Keefe and Forlini. NAYS: None.
The meeting was recessed at 8:21 p.m.
____________________________________
Jeanne F. Paggen, City Clerk