The Rock Island City Council met in reconvened session on Monday, February 7, 2005, at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert. Terry M. A. Brooks I, David A. Conroy, Daniel Rockwell, Evelyn "Evie" R. White and Charles "Chuck" Austin. Aldermen John E. Bauersfeld, Jr. and Ann L. Keefe were absent. Staff present included City Manager John C. Phillips, Community and Economic Development Department Director Greg Champagne, Planning Administrator Alan Carmen, Public Works Department Director Bob Hawes, and City Attorney John P. Konecky.
A motion made by Alderman Rockwell and seconded by Alderman Brooks to recess to Executive Session on matters of Property Disposition and Litigation CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
The meeting was recessed at 5:25 p.m.
Mayor Schwiebert reconvened the regular session at 6:40 p.m. A motion made by Alderman Brooks and seconded by Alderman Rockwell to adjourn the meeting CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
The meeting was adjourned at 6:41 p.m.
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Jeanne F. Paggen, City Clerk
The Rock Island City Council met in reconvened session on Monday, February 7, 2005, at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert. Terry M. A. Brooks I, David A. Conroy, Daniel Rockwell, Evelyn "Evie" R. White and Charles "Chuck" Austin. Aldermen John E. Bauersfeld, Jr. and Ann L. Keefe were absent.
INTRODUCTORY PROCEEDINGS
Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Alderman Rockwell gave the Invocation. A motion made by Alderman Rockwell and seconded by Alderman Conroy to approve the Minutes of the meeting of January 24 as printed CARRIED on a Voice vote.
PUBLIC
HEARING
Agenda Item #6
2012 30 STREET/SPECIAL USE
PERMIT
Mayor Schwiebert closed the regular meeting at 6:50 p.m. and opened a Public Hearing on a request from Drake DeVore for a Special Use Permit to operate a part-time chiropractic office at 2012 30th Street.
The City Clerk stated that there were no Statements of Interested Parties filed for this hearing. The applicant, Drake DeVore, and his son-in-law Dr. Peter Gabryshak, spoke to Council regarding their request. They indicated that they understood the stipulations and agreed with them, but expressed concern about the sign. Mr. DeVore indicated that people could see the sign easier when they were driving by. Alan Carmen stated that some Special Use Permits have received permission for a freestanding sign in the yard, but not on a tree. Council suggested that, if the customers were by appointment only, they could give them the directions when they called.
Another concern expressed by Council was that there were no Saturday hours listed. Mr. DeVore suggested that they choose the hours of 8 a.m. to 4 p.m. on Saturdays. Alderman Conroy expressed concern about the weekday hours of 5 p.m. to 9 p.m. Mayor Schwiebert noted that this would entail probably one vehicle and, since it is on 30th Street, it would not impact the neighborhood that much. Dr. Gabryshak explained that he planned to take care of emergency cases as well as those who had appointments. The 5 p.m. to 9 p.m. hours were chosen to attract clients who were unable to see a chiropractor during their working hours.
No persons were present to speak in favor of the request or to speak in opposition to the request.
Mayor Schwiebert closed the Public Hearing and reconvened the regular meeting at 7:00 p.m. A motion made by Alderman Brooks and seconded by Alderman Rockwell to approve the Special Use Permit with the stipulations stated, including the sign on the building rather than on the tree, and the Saturday hours of 8 a.m. to 4 p.m., and refer to the City Attorney for an Ordinance CARRIED on a Voice vote.
ORDINANCES
Agenda Item #7
MUNICIPAL STREET SYSTEM/44
STREET CONNECTOR, VALLEY VIEW DRIVE
The City Clerk read a Special Ordinance for an addition to the Municipal Street System, adding a 44th Street Connector and Valley View Drive. A motion made by Alderman Austin and seconded by Alderman White to consider, suspend the rules and pass the Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #8
The City Clerk read a Resolution appropriating $200,000.00 of Motor Fuel Tax Funds for street maintenance. Following discussion, a motion made by Alderman Austin and seconded by Alderman Conroy to adopt the Resolution CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #9a
The City Clerk read a statement from the City Attorney in the amount of $6,660.65 for legal services for the month of January.
Agenda Item #9b
The City Clerk read a report from the Personnel Department recommending payment to Califf and Harper in the amount of $3,692.25 for legal services.
Agenda Item #9c
The City Clerk read a report from the Personnel Department recommending payment to David Zies in the amount of $725.00 for vehicle damage.
Agenda Item #9d
VALLEY CONSTRUCTION, LANGMAN CONSTRUCTION, KODIAK SITE CONTRACTS, BACLET’S TRUCKING/SNOW REMOVAL
The City Clerk read a report from the Public Works Department recommending payment to Valley Construction in the amount of $14,363.25, Langman Construction in the amount of $12,034.50, Kodiak Site Contracts in the amount of $855.00 and to Baclet’s Trucking in the amount of $540.00 for snow removal work completed on January 6, 2005.
Agenda Item #9e
The City Clerk read a report from the Public Works Department recommending payment to Rail City Construction in the amount of $5,860.13 for the 2004 50/50 Sidewalk and Curb Program.
Agenda Item #9d
The City Clerk read a report from the Public Works Department recommending payment to General Constructors in the amount of $5,452.25 for the Rock Island WTP Sludge Dechlorination.
Agenda Item #9e
GENERAL CONSTRUCTORS/CENTENNIAL BRIDGE FENCE
REPLACEMENT
The City Clerk read a report from the Public Works Department recommending payment to General Constructors in the amount of $73,588.65 for the Centennial Bridge Fence Replacement Project.
Agenda Item #9f
PHOENIX CORPORATION/R I PARKWAY EROSION CONTROL PROJECT
This
item was removed from the Agenda by staff
and will be brought back at a later date.
Agenda Item #9g
BAECKE APPRAISERS/SPECIAL
ASSESSMENT APPRAISALS
The City Clerk read a report from the Public Works Department recommending payment to Baecke Appraisers in the amount of $12,975.00 for five special assessment appraisals.
Agenda Item #9h
The City Clerk read a report from the Information Technology Services Department recommending payment to DLT Solutions in the amount of $7,552.00 for the AutoDesk Annual Subscription Maintenance.
A motion made by Alderman Conroy and seconded by Alderman White to accept the reports and authorize payments for Items #9a through #9e, #9g and #9h as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #10
The City Clerk read the claims for the weeks of January 21 through February 3 in the amount of $246,870.96.
A motion made by Alderman Austin and seconded by Alderman Rockwell to allow the claims CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #11
JANUARY 17 THROUGH 30
The City Clerk read the payroll for the weeks of January 17 through 30 in the amount of $1,005,570.00. A motion made by Alderman Conroy and seconded by Alderman White to allow the payroll CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #12
The City Clerk read a report from the Public Works Department regarding bids for a uniform lease agreement, recommending the bid of Aramark Uniform Service Company for a three year uniform lease agreement in the amount of $37,705.72 for the first year charges, and any price changes for the second and third year to be negotiated. Alderman White asked why we are leasing the uniforms, and Public Works Department Director Bob Hawes responded that they provide the uniforms for the craft employees. He noted that this cost includes the furnishing of the uniforms as well as the cleaning of them. Following discussion, a motion made by Alderman Conroy and seconded by Alderman Rockwell to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #13
The City Clerk read a report from General Administration regarding an Intergovernmental Agreement, recommending that the Council approve the agreement with Rock Island County and the City of Moline to construct and operate a Joint Animal Control Facility. Alderman Conroy asked about the words “joint operate”, and City Manager John C. Phillips clarified that on page two states that “The County shall operate….”. He stated that the County wants a representative from both Rock Island and Moline on this board, but there would be no further financial obligation after the initial payment. Mayor Schwiebert commented that this is another example of the entities working together. The current Animal Control Officers will be able to be out on the streets more because they will not be tied up at the Animal Shelter. Alderman White asked about dead animals on weekends, and RIPD Chief Terry Dove responded that they should call the Police Department. He stated that, if the carcass presents a safety issue, they would pick up the carcass and deposit it at the Animal Shelter. If not, they will move it to the side of the road for the Animal Control Officers to deal with the next day.
A motion made by Alderman Rockwell and seconded by Alderman Austin to approve the agreement and authorize the Mayor to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #14
TRIAD ENGINEERING/ILLINOIS EPA
SUPPLEMENTAL ENVIRONMENTAL PROJECT
The City Clerk read a report from the Public Works Department regarding a contract with Triad Engineering in the amount of $75,929 for professional services related to the Illinois EPA Supplemental Environmental Project. A motion made by Alderman White and seconded by Alderman Conroy to approve the contract and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #15
The City Clerk read a report from the Community and Economic Development Department regarding a Preliminary Plan and rezoning from R-2 to a Planned Unit Development District for sixteen condominium “villa” units/lots, and a Preliminary Plat for the entire Chippiannock Woods Addition development at approximately 2900 17th Street. Jim Hass, 3716 14th Street, spoke to Council about the development plans and responded to questions from Council. Alderman White commended him on his presentation at the Planning Commission meeting.
Alderman Austin expressed concern about the houses facing away from 17th Street. Mr. Hass stated that they hope to maintain the trees on the east side of the street to block the view of the back of the houses. He stated that the houses would face the courtyard in front. He noted that one issue remaining is that of the approval from the Illinois Historic Preservation Agency as well as the National Register listing staff persons.
Following discussion, a motion made by Alderman White and seconded by Alderman Conroy to approve the preliminary plat with variances, Planned Unit Development Plan and rezoning, subject to the stipulations stated, and refer to the City Attorney for an Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #16
HUD ONE-YEAR ACTION
PLAN/SUBMITTED FOR REVIEW
The City Clerk read a report from the Community and Economic Development Department regarding submission of the fiscal year 2005-2006 One Year Action Plan, and any comments that are received through February 11, 2005, to HUD for their review and approval. A motion made by Alderman White and seconded by Alderman Conroy to approve the submission of the Action Plan as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Agenda Item #17
316 24 STREET/PURCHASE OF
PROPERTY
The City Clerk read a report from the Community and Economic Development Department regarding purchase of property at 316 24th Street in the amount of $22,000 as part of the Gateway Improvement Project.
A motion made by Alderman White and seconded by Alderman Rockwell to approve the purchase of the property as recommended, authorize the City Manager to execute the contract documents, and refer to the City Attorney for an Ordinance CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
City Manager John C. Phillips called attention to the information regarding the Broadway Historic District Application, the article that appeared in the San Francisco Chronicle Newspaper regarding President Bush’s plan to cut CDBG funding.
OTHER BUSINESS
Alderman Rockwell announced that the Adopt A Unit Committee is currently collecting donations for Easter care packages to be sent to the Guard in Iraq. He identified a list of items, and noted that the Committee has set up an account at the American Bank where anyone can make a deposit if they wish. He stated that containers with the logo have been placed in businesses throughout the Quad Cities, and the last day for this collection is February 23.
Alderman White gave an update on Alderman Keefe. She indicated that she took Alderman Keefe to a meeting last week and expressed her appreciation to the Fire Department for assisting her with the transfer.
EXECUTIVE SESSION
A motion made by Alderman Conroy and seconded by Alderman White to recess to Executive Session matters of Property Acquisition and Litigation CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Rockwell, White and Austin. NAYS: None.
Mayor Schwiebert reconvened the regular meeting at 8:17 p.m. A motion made by Alderman Conroy and seconded by Alderman Austin to recess to Monday, February 14 at 5:00 p.m. CARRIED on a Voice vote.
The meeting was recessed at 8:18 p.m.
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Jeanne F. Paggen, City Clerk