The Rock Island City Council met in Study Session at 5:00 p.m. in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M.A. Brooks I., David Conroy, Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy and Charles O. Austin III. Also present were City Manager John Phillips, Public Works Director Bob Hawes, Community and Economic Development Director Greg Champagne, Personnel Director John Thorson and Police Chief John Wright. City Attorney Ted Kutsunis arrived for the Executive Session at 5:50 p.m.

MISCELLANEOUS

City Manager John Phillips distributed a summary of the Ordinance fee increases that were items on the Agenda for approval. Mr. Phillips offered that the summary reflects the details of the review of the options for consideration for the budget. Mr. Phillips then distributed extra copies of the TIF districts proposed budget for fiscal year 2009/2010, the Capital Improvement Plan for fiscal year 2009 through 2014 and the Gaming and General Fund carryover recommendations.

CAPITAL IMPROVEMENT PLAN

City Manager John Phillips inquired upon Public Works Director Bob Hawes to review the Capital Improvement Plan and Gaming and General Fund carryover recommendations.

Mr. Hawes offered that there are 31 different projects and expenditures regarding the Gaming and General Fund carryover document. Mr. Hawes offered that this fiscal year’s 2010 numbers are built into the draft budget. However, fiscal year 2011 through 2014 are not built into the draft budget. Mr. Hawes then reviewed the document. Mr. Hawes referenced the last page of the document and stated that the total on the last page is the projected impact on the beginning of fiscal year 2011 of the new casino. It was noted that the total amount available for next year is $2,763,168.00, but it may be a little more than that number. Mr. Hawes explained that the money that was set aside for the 30^th Street resurfacing project is not programmed to rollover. In addition, the 30^th Street project was deferred due to the Motor Fuel Tax being moved into Operations. The project was scheduled for this coming year, but it is being recommended that 30^th Street be done next year.

Council discussed the projected Gaming revenue to support various projects.

Mr. Hawes then turned attention to the Capital Improvement Plan Draft. Mr. Hawes indicated that the CIP assumes no Motor Fuel Tax money for the next five (5) years. The assumption is that the funds will need to remain in Operations. Mr. Hawes referred to page 16 of the CIP regarding Water Utility Projections. Mr. Hawes offered that the fiscal year 2010 rate of a 5% increase was adopted by Council a year ago. Mr. Hawes added that in order to make these projections work for the future, the rates have been increased to 7.5% per year from 2011 to 2012. Mr. Hawes offered that hopefully, some of the increases that are seen as in treatment chemicals will fall back, but if not, there will be more rate increases and a cutback on the capital. Mr. Hawes pointed out that the cost for treatment chemicals is accelerating wildly.

More discussion followed regarding the types and cost of treatment chemicals.

Mr. Hawes referenced page 20 of the CIP regarding Sewer Fund Projections. It was noted that the beginning of the construction of the treatment plant expansion is approximately two (2) years away. Mr. Hawes mentioned that the final design for this project is on the Agenda for approval this evening. The space utilization studies that were authorized several months ago have been completed. In addition, alternative space is being sought in the Downtown area. Mr. Hawes further discussed the expansion of the treatment plant and space utilization options.

Mr. Hawes stated that the Hydro Plant and the Marina are not included in the CIP. Mr. Hawes pointed out that the City continues to strive to obtain federal funding for the Harbor Entrance Relocation. Mr. Hawes added that the 400 Dock is the more critical need at this time. Mr. Hawes commented that currently, the 400 Dock is under water and frozen. Mr. Hawes stated that the 400 Dock is several years past its most optimistic life and next year, the City will be looking towards replacing it.

Mr. Hawes then distributed a document and stated that several months ago, staff was asked by Council to include in the CIP, the signalization of two (2) intersections on the Rock Island Parkway, which include Ridgewood Road and lower Ridgewood Road. Mr. Hawes added that these are four (4) way stops. Mr. Hawes referred to the handout and stated that the installation of solar powered 24/7 Flashers are currently built into the plan. Mr. Hawes added that the cost for both intersection flashers is approximately $25,000.00.

More discussion followed regarding accidents on the above mentioned intersections and street maintenance regarding Turkey Hollow Road and Ridgewood Road.

TIF ALLOCATIONS

Mr. Phillips inquired upon Community and Economic Development Director Greg Champagne to review the proposed Tax Increment Finance Budget for fiscal year 2009/2010.

Mr. Champagne stated that there are five (5) TIF districts, which include; Downtown (oldest), Columbia Park (newest); South 11^th Street, North 11^th Street and Parkway/I-280. Mr. Champagne noted that the five (5) TIF districts are expected to generate approximately 2.8 million dollars. Most of the TIF revenue comes from the Downtown. Mr. Champagne offered that the proposed budget for the Armory Park project is approximately $291,001.00. There is a debt service on the initial three (3) million dollar bond issue for design and construction of the park with a second issue of seven (7) million dollars set for the spring of 2009 after the park design is completed. Mr. Champagne pointed out that the proposed budget amount for the 1^st Avenue Sewer project is $252,135.00. Mr. Champagne added that there is debt service on the bonds issued to support the construction of the interceptor sanitary sewer. Mr. Champagne indicated that the proposed budget amount for the Jackson Square Housing Development is $500,000.00 for fiscal year 2010. It was noted that one half is a City contribution to Renaissance Rock Island to support the redevelopment of the Illinois oil property of 72 residential units. The total estimated cost of the project is 18 million dollars. Mr. Champagne commented that the second payment would be due in fiscal year 2011.

Mr. Champagne offered that the proposed budget amount for the Loft Housing Program is $350,000.00. This includes $80,000.00 in TIF funds plus $150,000.00 of the owners share to convert the upper floors of Downtown commercial space into residential use. Mr. Champagne added that this also included a carryover of $100,000.00 from fiscal year 2008/2009. This carryover was for committed projects that will not be completed by March 31, 2009. This program operates as a forgivable loan with no more than 40% of the costs covered by TIF funds.

Mr. Champagne mentioned that the 24^th Street Gateway and the Rocket Theater are carryover projects from fiscal year 2008/2009. The 24^th Street Gateway project includes a $60,000.00 contribution from MidAmerican Energy. The proposed budget for the 24^th Street Gateway and Rocket Theater is $200,000.00 each.

Mr. Champagne explained that $200,000.00 is the proposed budget amount for the Façade Improvement Program, which covers 25%, 50% or 75% of the costs of exterior improvements to commercial properties in the Downtown TIF district. In the South 11^th Street TIF district, $50,000.00 is the proposed budgeted amount for the Facade Improvement Program and $75,000.00 is proposed in the North 11^th Street TIF district for the Facade Improvement Program.

Mr. Champagne indicated that the TIF allows for the coverage of costs for implementing the redevelopment plans. The Administrative costs in the proposed budget are primarily for staff salaries and costs associated with administering the TIF districts.

Mr. Champagne offered that the proposed budget amount for Parking Ramp Repairs is $100,000.00. It was noted that these funds are for phase three (3) of five (5) involving repairs and upgrades to the parking ramp at 16^th and 17^th Streets. The source for these funds is the Downtown TIF. In addition, $75,000.00 is for Branding and Marketing. Mr. Champagne stated that these funds will assist in creating and implementing the District marketing program in cooperation with Renaissance Rock Island and the District. It was noted that $25,000.00 is for consultant services with the balance being for implementation of the Downtown plan strategy.

It was noted that the proposed budget for Landscape Maintenance is $81,000.00. It was mentioned that the Downtown TIF area covers the cost of services provided by the Parks Department staff for planting and maintaining flowers and plants on the Plaza and other Downtown locations. Mr. Champagne acknowledged that $50,000.00 is for Infrastructure Improvements for alley micro surfacing. This project is a carryover from fiscal year 2008/2009.

Another source of funding that comes from the Downtown TIF is the Old Lincoln School project. Mr. Champagne offered that the proposed budget is $250,000.00. This entails window treatment for the boarded windows at the school property and the repair of the roof. This includes a $200,000.00 carryover from fiscal year 2008/2009.

Discussion followed regarding Old Lincoln School and the needed roof repairs.

Mr. Champagne indicated that the Downtown Art Program will continue. The budgeted amount is set at $50,000.00 and included is the Sculpture in the District program, support for Metro Arts youth arts project and implementation of the Artsplan strategies.

Mr. Champagne offered that the budgeted amount for the Renaissance Gold rebate is set at $41.600.00. It was noted that $40,000.00 is set for Retail Recruitment in which the funds will be used for creating and implementing a program to attract new retail to the District and to support existing retailers. Mr. Champagne indicated that $20,000.00 is budgeted for The DeSoto Arts Center. The funds will be used to complete exterior work to include foundation grading, landscaping and paving on the east side. Mr. Champagne pointed out that $12,500.00 is budgeted for the Artspace Survey. It was noted that this includes the second payment to support the market survey. The survey kick-off is scheduled for February 3, 2009 with the survey to be completed in June of this year.

Mr. Champagne mentioned that there are Other projects that are budgeted at $30,250.00 and include; the repairing and replacement of the canopy on the Plaza stage Downtown; the NRF letter for the Taxi Barn property; and the purchase of holiday lights.

It was noted that the budgeted amount for Property Tax Rebate in the South 11^th Street TIF district is $23,700.00, which includes a tax rebate for the Cotton Mill project from the development agreement that was approved in 1988. And, there is the budgeted amount of $145,528.00 in the South 11^th Street TIF district, which includes the payment on the purchase of the 9^th Street and 11^th Street properties.

The proposed budget for the Park Design and the support for construction of the park at 7^th Avenue and 12^th Street adjacent to the Martin Luther King Center is $35,000.00. This is in the North 11^th Street TIF. Mr. Champagne concluded that the last budgeted item is the removal of substandard structures in the North 11^th Street TIF district (New/Old Chicago neighborhood). The budgeted amount for Demolition is set at $91,350.00.

Council then discussed the TIF districts and the proposed budget for various projects.

EXECUTIVE SESSION

A motion was made by Alderman Conroy and seconded by Alderwoman Mejia-Caraballo to recess to Executive Session on matters of Personnel and Litigation. The motion carried on a roll call vote. Those voting Aye being, Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was recessed at 5:55 p.m.

Mayor Schwiebert reconvened the regular meeting at 6:30 p.m.

ADJOURNMENT

A motion made by Alderman Brooks and seconded by Alderwoman Murphy to adjourn the meeting carried on a roll call vote. Those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none. The meeting was adjourned at 6:31 p. m.

____________________________

Aleisha L. Patchin, City Clerk

Rock Island City Council met in regular session at 6:45 p.m. in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M.A. Brooks I, David Conroy, Dennis E. Pauley, Stephen L. Tollenaer, Margie Mejia-Caraballo, Joy Murphy and Charles O. Austin III. City Manager John Phillips was also present.

Introductory Proceedings

Mayor Schwiebert called the meeting to order and lead in the Pledge of Allegiance to the Flag of the United States of America. Alderwoman Mejia-Caraballo gave the Invocation.

Agenda Item #5

Minutes of the Meeting of February 2, 2009.

A motion was made by Alderman Austin and seconded by Alderwoman Murphy to approve the Minutes of the Meeting of February 2, 2009 as written. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #6

Update Rock Island by Mayor Schwiebert.

Mayor Schwiebert discussed the status report on City Council Goals. The Mayor stated that a lot of progress has been made on accomplishing the City Council’s priorities.

Mayor Schwiebert offered that in the area of economic development, the new 151 million dollar Jumer’s Casino and Hotel opened on December 1, 2008. The Mayor noted that the City has moved forward with the purchase of property for construction of the new MetroLink facility, which will be located in the Columbia Park addition on the eastern edge of the City.

In the Downtown area, Mayor Schwiebert stated that the City is moving forward with plans for the construction of Jackson Square, which is a 72 unit housing development. It was also noted that the DeSoto Arts Center was opened.

Mayor Schwiebert offered that there has been progress on the construction of medical facilities within the City, which include; Virdi Eye Clinic, the Eye Surgeons Associates and Quad City Kidney Center.

In the area of marketing, the Mayor stated that the City launched its 2008/2009 “Rock Solid, Rock Island” advertising campaign.

Mayor Schwiebert offered that there has been good progress with the Armory Park project in which the first phase of funding for Armory Park was approved.

In the area of green initiatives, it was noted that business assistance programs were modified to help businesses invest in energy saving improvements.

Mayor Schwiebert stated that in the area of the budget, the City is pleased to report that it is in the process of developing a balanced budget, which will hold the property tax rate at or below what it has been in past years, but there will be a modest levy increase.

Mayor Schwiebert offered that in the recent past, the City received notification from the USEPA that the entire area including Davenport, Bettendorf, Rock Island, Moline, East Moline and Muscatine had been put in non-attainment regarding PM 2.25 particulate matter. It was noted that this past week, the City received good news; the most recent readings from the two (2) troubled sites were both below the minimum level for EPA requirement. It was noted that the area is back in attainment. The Mayor added that the area has to work diligently to continue to improve the quality of the environment.

Mayor Schwiebert stated that Artspace will be meeting with a group of artists on Tuesday, February 3, 2009 from 6:00 p.m. to 7:30 p.m. at Comedy Sportz at 1818 3^rd Avenue to determine the feasibility of reusing the old Lincoln School as an art colony. This would include a collection of artists living in lofts with studio space.

Mayor Schwiebert offered that the Eye Surgeons Associates recently opened in a new 25,000 square foot building located at 4731 45^th Street Court off of Blackhawk Road. The facility is designed to serve its growing customer base and accommodate 10 additional employees.

Mayor Schwiebert stated the Neighborhood Partners annual membership meeting will be held on February 5, 2009. At that time, three (3) new full memberships will be considered. Neighborhood Partners is a partnership that builds stronger working relationships among neighborhoods, city government, service agencies, schools and businesses. The new organizations that are moving forward include; Highland Park Historic Neighborhood Association, Black Hawk Park West and the Downtown Neighborhood Association.

Mayor Schwiebert acknowledged Chris Giles of Boy Scout Troup 258. Mr. Giles is working on his Citizenship in the Community Merit Badge.

Agenda Item #7

Public Hearing on a request from Jerry Bergheger for a waiver of the signature requirement to secure a Liquor License for Atlante, Inc. at 140 18^th Street.

Mayor Schwiebert closed the regular meeting at 6:56 p.m. and opened a Public Hearing on a request from Jerry Bergheger for a waiver of the signature requirement to secure a Liquor License for Atlante, Inc. at 140 18^th Street.

Mayor Schwiebert first explained the Public Hearing process for the waiver of the signature requirement to secure a liquor license. Mayor Schwiebert then inquired upon Mr. Bergheger to explain his plans for Atlante, Inc.

Mr. Jerry Bergheger of 140 18^th Street stepped forward and addressed Council. Mr. Bergheger stated that Atlante, Inc. has been in business for three (3) years serving lunch. Atlante’s is looking towards obtaining an alcohol license to open up for dinner to allow patrons to have a few drinks with their dinner. Mr. Bergheger added that he would like to serve alcohol at lunch too if that was feasible.

Mayor Schwiebert inquired to Mr. Bergheger as to what the hours of operation would be.

Mr. Bergheger stated that the restaurant would be open for dinner from 4:00 p.m. to 10:00 p.m., and if customers were still in the restaurant after 10:00 p.m., he may stay open until 11:00 p.m.

Alderwoman Murphy inquired as to what the daytime hours of the restaurant are.

Mr. Bergheger stated that the hours are from 8:00 a.m. to 2:00 p.m.

Mayor Schwiebert inquired if there was anyone who wished to speak in favor of the waiver of signature requirement for a Liquor License at 140 18^th Street. No one stepped forward.

Mayor Schwiebert inquired if there was anyone that wished to speak in opposition to the waiver of signature requirement for a Liquor License at 140 18^th Street. No one stepped forward.

With no other persons present to speak in favor of, or in opposition to the waiver of signature requirement for a liquor license at 140 18^th Street, Mayor Schwiebert closed the Public Hearing and reconvened the regular meeting at 7:00 p.m.

It was moved by Alderman Austin, seconded by Alderman Conroy to recommend to the Mayor/Liquor Commissioner to waive the signature requirement and approve the liquor license for Atlante, Inc. at 140 18^th Street. The motion carried by the following Aye and No vote; those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #8

A Special Ordinance amending Appendix A: Zoning of the Code of Ordinances.

Alderwoman Mejia-Caraballo moved and Alderwoman Murphy seconded to consider, suspend the rules and pass the Ordinance amending Appendix A: Zoning of the Code of Ordinances.

Alderman Austin inquired upon City Manager John Phillips to explain as to what these six (6) Ordinances entail.

City Manager Phillips stated that in December, staff provided information to Council regarding options for trying to balance the upcoming budget. Mr. Phillips offered that one item reviewed was to comprehensively update fees in the City, which have not been updated in many years. Mr. Phillips noted that in all areas, the increased fees will be comparable to what other cities are currently doing. Mr. Phillips stated that various fees include; zoning applications, liquor license fees, food and beverage licenses and building permit fees. Mr. Phillips added that projections have been estimated that 50 to 70 thousand dollars of revenue will be generated through increasing these fees. It was noted that in terms of the overall funding of the 30 million dollar General Fund, it is not a lot, but the City is reviewing every area to make sure the budget is balanced.

After discussion, the motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #9

A Special Ordinance amending Chapter 3 of the Code of Ordinances.

It was moved by Alderman Austin seconded by Alderman Conroy to consider, suspend the rules and pass the Ordinance amending Chapter 3 of the Code of Ordinances. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #10

A Special Ordinance amending Chapter 4 Article II, Sections 4-1, 4-4 and 4-23, Adopted by Reference as Exhibit A of the Code of Ordinances.

Alderman Pauley moved and Alderwoman Murphy seconded to consider, suspend the rules and pass the Ordinance amending Chapter 4 Article II, Sections 4-1, 4-4 and 4-23, Adopted by Reference as Exhibit A of the Code of Ordinances. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #11

A Special Ordinance amending Chapter 7 of the Code of Ordinances.

It was moved by Alderman Tollenaer seconded by Alderman Conroy to consider, suspend the rules and pass the Ordinance amending Chapter 7 of the Code of Ordinances. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #12

A Special Ordinance amending Chapter 8 of the Code of Ordinances.

Alderman Tollenaer moved and Alderwoman Mejia-Caraballo seconded to consider, suspend the rules and pass the Ordinance amending Chapter 8 of the Code of Ordinances. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #13

A Special Ordinance amending Chapter 13 of the Code of Ordinances.

It was moved by Alderman Tollenaer seconded by Alderwoman Murphy to consider, suspend the rules and pass the Ordinance amending Chapter 13 of the Code of Ordinances. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #14

CLAIMS

It was moved by Alderman Pauley, seconded by Alderman Austin, to accept the following reports and authorize payment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

a. Report from the Information Technology Services Department regarding payment in the amount of $2,943.79 to Business Systems, Inc. for the Bizhub quarterly maintenance contract fees.

b. Report from the Information Technology Services Department regarding payment in the amount of $28,582.31 to Class Software for the Active Network annual maintenance. (030)

c. Report from the Personnel Department regarding payment in the amount of $11,422.37 to Konecky, Koenig, Kutsunis and Weng for legal services rendered for January 2009.

d. Report from the Public Works Department regarding payment in the amount of $2,734.94 to Liberty Process Equipment, Inc. for replacement of a sludge discharge pump rotor. (006)

e. Report from the Public Works Department regarding payment in the amount of $18,321.20 to Vertex Chemical Corporation for the final 2008 shipments of Caustic Soda. (007)

f. Report from the Public Works Department regarding payment in the amount of $2,250.00 to Walnut Ridge II Condo Association for the building of an earth berm to provide more detention volume for storm water runoff through the Rock Island Drainage Assistance Program. (016)

g. Report from the Public Works Department regarding payment in the amount of $2,600.00 to Ace Tree Service, Inc. for Emergency Tree Removal of a tree at 4427 16^th Avenue. (019)

h. Report from the Public Works Department regarding payment #1 in the amount of $61,005.67 to Mid-America Pipe Services L.L.C. for the 2008 Sewer Cleaning & Televising project. (022)

i. Report from the Public Works Department regarding payment in the amount of $4,027.00 to Tri-City Electric Company for the emergency purchase of a circuit breaker for the 300 hp pump at the Pumping Station. (024)

j. Report from the Public Works Department regarding payment in the amount of $157,595.06 to North American Salt Company for additional Rock Salt needed for the winter of 2008/2009. (025)

k. Report from the Public Works Department regarding payment in the amount of $8,082.64 to Lamco, Inc. for the installation of a 15 ton crane block and 5/8” wire rope for the overhead crane at the Hydro Electric Plant. ( 027)

l. Report from the Community and Economic Development Department regarding payment in the amount of $6,582.50 to Missman Stanley Associates for professional services in preparing a land use and building plan for a site west of the casino property.

Agenda Item #15

Claims for the weeks of January 16 through January 29 in the amount of $1,074,423.99.

Alderman Conroy moved and Alderwoman Mejia-Caraballo seconded to allow the claims. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #16

Payroll for the weeks of January 12 through January 25 in the amount of $1,150,334.55.

It was moved by Alderman Conroy seconded by Alderwoman Mejia-Caraballo to allow the payroll as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #17

Report from the Public Works Department regarding the emergency purchase of Refuse Packer Carts from Sadler Power Train, Inc. in the amount of $2,794.60

It was moved by Alderman Conroy, seconded by Alderwoman Murphy to approve the purchase as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #18

Report from the Public Works Department regarding bids for the treatment of subterranean termites at City Hall and the Police Department, recommending the bid be awarded to Terminix in the amount of $6,094.00.

Alderman Pauley moved and Alderwoman Mejia-Caraballo seconded to award the bid as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #19

Report from the Community and Economic Development Department regarding bids for emergency demolition at 1229 2^nd Avenue, recommending the bid be awarded to Valley Construction Company in the amount of $39,650.00.

It was moved by Alderman Conroy, seconded by Alderman Pauley to award the bid as recommended, authorize the City Manager to execute the contract documents and direct that a $5,000.00 contingency be held until demolition is completed. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #20

Report from the Public Works Department regarding a proposal from Symbiont for wet weather treatment design and bidding services.

Alderwoman Mejia-Caraballo moved and Alderwoman Murphy seconded to approve the proposal from Symbiont as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #21

Report from the Public Works Department regarding an Amendment to the Master Agreement with the Illinois Department of Transportation for maintenance of traffic signals on State routes within the City.

It was moved by Alderwoman Murphy, seconded by Alderwoman Mejia-Caraballo to approve the amendment as recommended and authorize the Mayor to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #22

Report from the Public Works Department regarding a lease agreement for the Sunset Marina Apartment.

Alderwoman Mejia-Caraballo moved and Alderwoman Murphy seconded to approve the lease agreement as recommended and authorize the City Manager to execute the contract documents. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #23

Report from the Finance Department regarding an adjustment to the Fiscal Year 2009 Budget for the 1^st Avenue Sewer project.

It was moved by Alderman Conroy, seconded by Alderwoman Mejia-Caraballo to approve the adjustment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #24

Report from the Finance Department regarding an adjustment to the Fiscal Year 2009 Budget for the City’s portion of the Mill Street project.

Alderwoman Murphy moved and Alderwoman Mejia-Caraballo seconded to approve the adjustment as recommended. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #25

Report from the General Administration regarding an amendment to the Liquor Ordinance, recommending the Liquor Ordinance be amended to require all liquor license holders with an extended hours option to maintain hours of business not less than forty (40) hours and five (5) days per week to become effective with the license period beginning May 1, 2009.

Note: Action on Agenda Item #25 was deferred from Monday, November 10, 2008. A motion remained on the floor - It was moved by Alderwoman Mejia-Caraballo, seconded by Alderman Tollenaer to approve the request as recommended and refer to the City Attorney for an Ordinance.

Discussion followed. Mayor Schwiebert inquired upon City Manager John Phillips to review the background information on this item.

City Manager Phillips stated that incorporated in the Downtown Strategy plan and as one of Council’s top priorities was an item to review the nightlife in the Downtown. Mr. Phillips added that the Responsible Hospitality Institute (experts on downtown entertainment in districts around the country) was hired to evaluate the strength and weaknesses in the area and to provide their findings. Mr. Phillips offered that the Responsible Hospitality Institute’s study stated that the District would benefit from a broader consumer group that would occur if liquor license holders had longer and more consistent hours of service. Mr. Phillips stated that some license holders only cater to a high-risk crowd as the Responsible Hospitality Institute’s study indicated. It was noted that a high-risk crowd includes individuals coming Downtown late at night or three (3) nights a week and having a tendency to drink more. Mr. Phillips pointed out that as a result from the problems that stem from a high-risk crowd, there is a need for more law enforcement. In addition, Mr. Phillips added that a lot of the businesses appear to be vacant much of the week, and there is no obvious business activity and a lack of storefront maintenance.

Mr. Phillips stated that it was suggested that the City look at some type of Ordinance change that would mandate a minimum number of hours and days per week for those businesses that have an extended hours option to their liquor license. Mr. Phillips added that there are approximately 82 liquor licenses within the City; 28 have extended hours options. It was noted that this particular recommendation for Council approval would affect five (5) businesses. Mr. Phillips then stated that this item was deferred from November 10, 2008. The City Council wanted to wait 60 days in order for the businesses to come up with suggestions of how this could possibly impact the businesses. Mr. Phillips offered that the Rock Island Renaissance staff worked with the bar owners, had meetings and came up with the idea that it is a comprehensive approach that should be looked at to address the problems with some of the establishments Downtown.

Alderwoman Mejia-Caraballo stated that the District is in her Ward. It was noted that one of Alderwoman Mejia-Caraballo’s top goals and priorities was to work on making the District a destination for all age groups. Alderwoman Mejia-Caraballo offered that the extended hours will renew life to the District and encourage a broader clientele. Alderwoman Mejia-Caraballo indicated that the District needs to be known as a safe and vibrant part of Rock Island and not known for only a party destination on the weekends. It was noted that Alderwoman Mejia-Caraballo was in support of the extended hours and stated that it is a good start and hopes to see positive and productive outcomes from this change.

Alderwoman Murphy stated that she was concerned in regards to the significant problems associated with disorderly conduct occurring around the 3:00 a.m. closing; the handful of businesses that are only open to draw the late night crowd and the seemingly closed empty storefronts. Alderwoman Murphy offered that the issue regarding this item is security in the District at the 3:00 a.m. closing time. Alderwoman Murphy was concerned that this issue was not being addressed. Alderwoman Murphy pointed out that until this issue of late night security is addressed, only then will the reputation and negative perceptions of the Downtown and community begin to change. Alderwoman Murphy indicated that she was in support of the extended hours for the businesses. However, Alderwoman Murphy noted that she would like to see a Moratorium on any new 3:00 a.m. liquor licenses in the Downtown TIF area until the City Council is confident that the late night security issue is dealt with Downtown.

Alderman Pauley stated that he was not in support of the extended hours. Alderman Pauley did not believe that extending a businesses’ hours would take care of the security issue at 3:00 a.m. Alderman Pauley stated that if the security issue is addressed then the businesses would possibly volunteer to extend their hours due to more people wanting to frequent the District.

Alderman Brooks stated that he has talked to many people and the feedback that he has received regarding the extended hours is unfair. Alderman Brooks offered that he has total confidence in Renaissance Rock Island coming up with a solution. Alderman Brooks was not in support of the extended hours.

More discussion followed regarding the Liquor Commission policies, procedures and punishments.

Mayor Schwiebert stated that having a liquor license is a privilege and not a right. Mayor Schwiebert offered that his intention for supporting the extended hours, and with the other things that he has done as Liquor Commissioner is to encourage the good bar owners to be able to stay open; to give then a graduated level of penalties so the more offensives they commit, the more serious the penalties would be. Mayor Schwiebert offered that revocation would be the last resort. It was noted that if the extended hours requirement was not approved, the Liquor Commissioner would look more seriously at revoking the extended hours privileges of bars.

Alderman Austin stated that he was still weighing on how he would vote on this issue. Alderman Austin indicated that in the past, he has been Downtown near closing time; and based on what he has seen, something has to be done. Alderman Austin offered that if he was convinced that having the extended hours would solve the loitering problem, then he would be in support of this item.

Alderman Tollenaer inquired as to whether Alderwoman Murphy had made an amendment to the motion regarding the Moratorium. If Alderwoman Murphy had, then Alderman Tollenaer would not be in favor of this item. Alderwoman Murphy responded that she had not made an amendment to the motion.

Alderman Conroy stated that he was glad that this item was deferred for several months because the deferral gave him an opportunity to hear and learn more from the bar owners and the District. Alderman Conroy was concerned in regards to the establishments being required to stay open on certain nights. Alderman Conroy offered that this would promote competition. The bars that are not open early in the evening would be required to stay open and this would hurt the bars that are already open for that duration of time. Alderman Conroy stated that he was not in support of the extended hours. Alderman Conroy noted that as long as there is a 3:00 a.m. closing time, things will not change.

More discussion followed regarding the extended hours requirement as it relates to the Liquor Commissioner’s powers, the issue of this item being a top priority, public calls for service regarding the late night hours in the District, late night problems and positive alternatives of the Downtown.

Mr. Kai Driessen, owner of the Tilt nightclub in the Downtown stepped forward. Mr. Driessen stated that he has been in business for almost six (6) years. Mr. Driessen indicated that he was one of the five (5) bars with the extended hours option, and he would not recommend going to the extended mandatory 40 hours. Mr. Driessen offered that the 40 hour requirement would guarantee that his nightclub would close.

More discussion followed regarding Mr. Driessen’s business, joint marketing and the security issue as it relates to the 3:00 a.m. closing.

Mr. Don Davison, owner of Malarkey’s located at 1800 2^nd Avenue stepped forward. Mr. Davison stated that he was one of the five (5) businesses that would be affected by this item of an extended hours requirement. Mr. Davison agreed with Mr. Driessen and was in favor of running his own business. Mr. Davison offered that if he had problems and couldn’t run his business the way it should be ran, then he would suffer the consequences.

Mr. Terry Tilka, owner of RIBCO at 1815 2^nd Avenue stepped forward. Mr. Tilka stated that his establishment is open for 40 hours a week and the business is successful. Mr. Tilka offered that the District is showing great potential and growth. Mr. Tilka indicated that loitering is a huge problem in the Downtown after midnight.

More discussion followed.

Alderman Austin offered that he would support the extended hours requirement for the 3:00 a.m. liquor license holders, but would like to hear discussion on the amount of hours to propose as an alternative to the 40 hours that has already been recommended.

Council members did not offer any further discussion.

The amended motion reads as follows:

Alderman Austin moved and Alderwoman Murphy seconded to amend the liquor license Ordinance to require all liquor license holders with an extended hours option to maintain hours of business not less than thirty (32) hours and four (4) days per week to become effective with the license period beginning May 1, 2009 and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being, Alderwoman Murphy and Alderman Austin; those voting No, Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer and Alderwoman Mejia-Caraballo.

The amended motion was defeated.

The main motion reads as follows:

It was moved by Alderwoman Mejia-Caraballo, seconded by Alderman Tollenaer to approve an amendment to the Liquor Ordinance to require all liquor license holders with an extended hours option to maintain hours of business not less than forty (40) hours and five (5) days per week to become effective with the license period beginning May 1, 2009 and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, Alderman Brooks, Alderman Conroy, Alderman Pauley and Alderman Tollenaer.

The main motion was defeated.

Agenda Item #26

Report from the Community and Economic Development Department regarding the Fiscal Year 2009-2010 One Year Action Plan.

Alderwoman Mejia-Caraballo moved and Alderman Austin seconded to approve the Fiscal Year 2009-2010 One Year Action Plan as recommended, and authorize the City Manager to submit the plan and any comments that are received through February 6, 2009 to HUD for their review and approval. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #27

Report from the Traffic Engineering Committee regarding a request for the installation of a handicapped parking space at 1219 3^rd Avenue.

It was moved by Alderwoman Murphy, seconded by Alderwoman Mejia-Caraballo to approve the request as recommended and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #28

Report from the Traffic Engineering Committee regarding a request for the removal of a handicapped parking space at 327 10^th Street.

Alderman Austin moved and Alderman Tollenaer seconded to approve the request as recommended and refer to the City Attorney for an Ordinance. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

Agenda Item #29

Report from the City Clerk regarding a request from Cabanas to extend their current schedule for outdoor entertainment through January 2010, extend Friday and Saturday night hours until 1:00 a.m. and a request for outdoor entertainment to be extended for one night only on Thursday, December 31, 2009 until 2:00 a.m. on Friday, January 1, 2010 for New Year’s Eve.

It was moved by Alderwoman Mejia-Caraballo, seconded by Alderman Austin to not approve the extended outdoor entertainment through January 2010 as recommended, approve Friday and Saturday nights until 12:00 midnight only and extend outdoor entertainment for one night only on New Year’s Eve, subject to Cabanas renewing their current Liquor License, complying with all other Liquor License regulations and subject to being closed down early if noise complaints are received.

Alderman Pauley inquired to Alderwoman Mejia-Caraballo as to whether she did not want to extend Cabanas outdoor entertainment through January of 2010.

Alderwoman Mejia-Caraballo stated that her contention was the 1:00 a.m. item.

Alderwoman Mejia-Caraballo restated the motion, which follows:

It was moved by Alderwoman Mejia-Caraballo, seconded by Alderman Pauley to approve the extended outdoor entertainment through January 2010 as recommended, approve Friday and Saturday nights until 12:00 midnight only and extend outdoor entertainment for one night only on New Year’s Eve, subject to Cabanas renewing their current Liquor License, complying with all other Liquor License regulations and subject to being closed down early if noise complaints are received. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none

Agenda Item #30

Items from the City Manager’s Memorandum Packet.

City Manager John Phillips did not have any items to discuss.

Agenda Item #31

Other Business

Ms. Johnnie Woods of 1905 9^th Street stepped forward. Ms. Woods stated that she is a member of the Citizens Action Committee, which created a staff, student tutor and mentoring program for math and reading. Ms. Woods offered that the eight (8) week reading program was created last summer at the Martin Luther King Center, Rock Island Housing Authority Manor Homes and the Truth Temple. Ms. Woods offered that this past fall, a math program began at the Martin Luther King Center and in January of this year another math program began at Augustana College. Ms. Woods added that it is believed that children that are successful are more likely to be productive citizens. It was noted that the group of people that volunteer believe that they have a commitment to the City of Rock Island and youth development.

Ms. Woods stated that the Citizens Action Committee is proposing to school children to create a nickname for the City of Rock Island. Ms. Woods stated that Rock Island has a nickname of Little Chicago, but would like to create something more positive. Ms. Woods inquired upon the Mayor and City Council for permission to create a nickname.

Mayor Schwiebert stated that Ms. Woods was on the right track in terms of education being the cure for a lot of the problems globally and locally. And, it is good to have competition among children to come up with creative ideas to think positively of their community. Mayor Schwiebert stated that the City already has a nickname, which is Rock Solid, Rock Island. The Mayor added that as a Council, they are committed to promoting Rock Island as being Rock Solid.

Agenda Item #32

Executive Session on Personnel and Litigation.

The Executive Session was held prior to the regular meeting.

Agenda Item #33

Recess

A motion was made by Alderman Brooks and seconded by Alderwoman Mejia-Caraballo to recess to Monday, February 9, 2009 at 5:00 p.m. The motion carried by the following Aye and No vote: those voting Aye being Alderman Brooks, Alderman Conroy, Alderman Pauley, Alderman Tollenaer, Alderwoman Mejia-Caraballo, Alderwoman Murphy and Alderman Austin; those voting No, none.

The meeting was recessed at 8:36 p.m.

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Aleisha L. Patchin, City Clerk