CITY OF ROCK ISLAND DECEMBER 8, 2003

CITY COUNCIL MEETING 6:45pm

NOTE: The Study Session will be held at 5:00 p.m. in the Personnel Conference Room. The topics for discussion will be Convenience Stores Alcohol Policy; Emergency Communication System; Executive Session on Personnel.

AGENDA

1. Mayor Schwiebert will call the meeting to Order.

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2. Roll Call.

3. Pledge of Allegiance to the Flag of the United States of America.

4. Invocation by Alderman Bauersfeld.

5. Minutes of the Meetings of November 24 and 25, 2003. (Motion whether or not to approve the Minutes as printed.)

6. Mayor Schwiebert will close the regular meeting and open a Public Hearing on a request from the Community Caring Conference for a Special Use Permit to operate a Literacy/Skills Center at 935 14^th Street.

Mayor Schwiebert will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the Special Use Permit pending stipulations stated.)

RRR

7. Ordinance for the 2003 Property Tax Levy. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

8.

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Special Ordinance establishing a Handicapped Parking Space in front of 2954 13^th Avenue. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

9. CLAIMS:

a. Statement from the City Attorney in the amount of $3,608.62 for legal services during the month of November.

b. Report from the Public Works Department recommending payment to Met Pro Corporation in the amount of $80,000.00 for treatment requirements at the Water Treatment Facility. (412)

c. Report from the Public Works Department recommending payment to Rogan Incorporated in the amount of $3,312.70 for equipment used in water treatment. (413)

d. Report from the Public Works Department recommending payment to Abonmarche Consultants in the amount of $17,531.48 for construction administration services at the Marina. (415)

e. Report from the Public Works Department recommending payment to Abonmarche Consultants in the amount of $1,265.00 for bidding services provided for the dredging services for Sunset Marina. (421)

f. Report from the Public Works Department recommending payment to Walter D. Laud, Inc. in the amount of $76,070.25 for the 5^th Street and 25^th Avenue Storm Sewer Improvements. (427)

g. Report from the Information Technology Services Department recommending payment to Class in the amount of $15,157.37 for the Program Management Annual Maintenance for the Park and Recreation Software.

(Motion whether or not to accept the reports and authorize payments as recommended.)

10. Claims for the weeks of November 21 through December 4 in the amount of $1,947,941.94. (Motion whether or not to allow the claims.)

11. Payroll for the weeks of November 10 through 23 in the amount of $925,853.80. (Motion whether or not to allow the payroll.)

12.

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Report from the Public Works Department regarding bids for the Public Works Furnace Replacement, recommending the bid of Crawford Company in the amount of $6,783.00 for the purchase and installation of three furnaces. (Motion whether or not to award the bid to Crawford Company as recommended and authorize payment.)

13. Report from the Personnel Department regarding bids for the Water Treatment Chemical Purchases for 2004, recommending the low bidders listed. (Motion whether or not to award the low bids as recommended and authorize purchase.)

14. Report from the Public Works Department regarding quotations for the purchase of one 37 Cubic Yard Compaction Container, recommending the bid of Elliott Equipment Company in the amount of $2,611.00, and also recommending that the five containers be declared as surplus for trade-in. (Motion whether or not to award the bid as recommended, declare the five containers as surplus for trade-in and refer to the City Attorney for an Ordinance.)

15.

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Report from the Public Works Department regarding bids for the Creek Repair at 46^th Street and 39^th Avenue, recommending the bid of Langman Construction in the amount of $23,275.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

16. Report from the Community and Economic Development Department regarding a Housing Construction Incentive Development Agreement for 8700 14^th Street West. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.)

17. Report from the Community and Economic Development Department regarding a request from Habitat for Humanity for assistance, recommending that the request for assistance with utility services at 613 7^th Street in an amount not to exceed $4,700 be approved, and to establish a program allocating $25,000 in CDBG program income funds as outlined. (Motion whether or not to approve the assistance with the utility services at 613 7^th Street, and the establishment of a program allocating $25,000 in CDBG program income funds as recommended.)

18.

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Report from the Community and Economic Development Department regarding a request from Jan Masamoto of JTM Concepts for additional assistance from the city in order to complete the project at 420 23^rd Street. (Motion whether or not to approve the loan to JTM Concepts in the amount of $25,000 at 4% for a term of ten years.)

19. Report from the Community and Economic Development Department requesting City support for the Voss Lofts housing development at 2125 3^rd Avenue, recommending a contribution of $250,000 and a rebate of the increased property taxes over the remaining life of the Downtown Tax Increment Finance District. (Motion whether or not to approve the support in the form of a contribution of $250,000 and a rebate of the increased property taxes over the remaining life of the Downtown Tax Increment Finance District as recommended.)

20. Report from the Community and Economic Development Department regarding a 2003 Update of the Downtown Strategy Plan. (Motion whether or not to endorse the 2003 Update Downtown Strategic Plan as recommended.)

21. Report from the Community and Economic Development Department regarding a commitment in the amount of $25,498.00 from the Council for the Emergency-PRL Program at 1504 25^th Street. (Motion whether or not to commit $25,498.00 for the Emergency-PRL Program as recommended.)

22.

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Report from the Community and Economic Development Department regarding a commitment in the amount of $3,347.00 for a Roof Deferred Payment Loan at 1904 4^th Street. (Motion whether or not to commit $3,347.00 for the Roof Deferred Payment Loan as recommended.)

23. Report from the Community and Economic Development Department regarding a request for rezoning from an R-2 and R-4 to R0-3 district at 1813/1815 16^th Street. (Motion whether or not to approve the request to rezone and refer to the City Attorney for an Ordinance.)

24. Report from the Community and Economic Development Department regarding a request for rezoning from an R-6 to I-1 district at 3200 8^th Street. (Motion whether or not to approve the request to rezone and refer to the City Attorney for an Ordinance.)

25. Report from the Fire Department regarding an increase in ambulance fees to a flat rate of $500.00 per patient, and to implement a fee of $100.00 for treatment of patients that are not transported. (Motion whether or not to approve the fee increase and implementation of new fee and refer to the City Attorney for an Ordinance.)

26. Report from the Fire Department regarding budget adjustments for the current fiscal year in a total amount of $19,390.00. (Motion whether or not to approve the budget adjustments as recommended.)

27. Report from the Public Works Department regarding a request to replace an existing chain link fence with a new wooden privacy fence within the street right of way at 2717 13^th Avenue, recommending that the replacement fence be allowed at its current location, with the stipulation that a Certificate of Insurance, with the City as additional insured, be given to the City Clerk within 30 days. (Motion whether or not to approve the replacement fence with the stipulation that a certificate of insurance naming the city as additional insured be submitted to the City Clerk as recommended.)

28. Report from the Traffic Engineering Committee regarding a request to create a level parking surface with a retaining wall on the 5^th Street boulevard at 504 20^th Avenue, recommending that the request to install a parking space on the boulevard be denied, the existing chain link fence be allowed to remain, and Mr. Spates be allowed to install a retaining wall approximately seven feet behind the curb, with the stipulation that a certificate of insurance naming the City as additional insured, be submitted to the City Clerk within 30 days. (Motion whether or not to deny the parking on the boulevard, to approve the existing chain link fence and the installation of a retaining wall approximately seven feet behind the curb that is located on City right of way at 504 20^th Avenue, with the stipulation for the certificate of insurance as recommended.)

29. Report from the Traffic Engineering Committee regarding a request for Residential Parking for 10^th Avenue between 32^nd and 34^th Street, recommending that the first eighty six feet west of 34^th Street on the south side of 10^th Avenue be designated as a Type B Residential Parking area. (Motion whether or not to approve the Residential Parking area as recommended and refer to the City Attorney for an Ordinance.)

30. Memorandum from Mayor Schwiebert recommending that Alderman Terry Brooks and Leland Carlisle be appointed to the Rock Island Housing Authority. (Motion whether or not to approve the appointments as recommended.)

31. Items from the City Manager’s Memorandum.

32.

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Other Business.

33.

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Motion to recess to Executive Session on Personnel (if not held during Study Session)

34. Motion to recess to Monday, December 15 at 5:00 p.m.

This Agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements with Jeanne Paggen, City Clerk, 1528 Third Avenue, Rock Island, Illinois, 61201, - Telephone (309) 732-2010 - during regular business hours Monday through Friday.

PRESERVING THE PAST . . . . . DEDICATED TO THE FUTURE.