CITY OF ROCK ISLAND November 3, 2003

CITY COUNCIL MEETING 6:45pm

NOTE: The Study Session will be held at 5:00 p.m. in the Personnel Conference Room. The topic for discussion will be the Budget for 2004/2005.

AGENDA

1. Mayor Schwiebert will call the meeting to Order.

2.

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Roll Call.

3. Pledge of Allegiance to the Flag of the United States of America.

4. Invocation by Alderman Brooks.

5. Minutes of the Meeting of October 27, 2003. (Motion whether or not to approve the Minutes as printed.)

6. Mayor Schwiebert will close the regular meeting and open a Public Hearing on a request from Estaban and Norma Munoz for a Special Use Permit to maintain a four unit dwelling in an R-3 zone at 2735 9^th Avenue.

Mayor Schwiebert will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to deny the Special Use Permit as recommended.)

RRR

7. Special Ordinance amendment limiting parking on the north and south sides of Second Avenue between 17^th and 18^th Streets between the hours of 10:00 p.m. to 5:00 a.m. every Thursday, Friday and Saturday. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

8.

RRR

Special Ordinance establishing a turn signal for a left turn from 25^th Avenue to 17^th Street. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

9. CLAIMS:

a. Statement from the City Attorney in the amount of $5,620.50 for legal services during the month of October.

b. Report from the Public Works Department recommending payment to Valley Construction in the amount of $202,864.90 for work on the 22^nd Avenue reconstruction.

c. Report from the Public Works Department recommending payment to Abonmarche in the amount of $21,600.00 for Sunset Marina Dredging Design Services.

(Motion whether or not to accept the reports and authorize payments as recommended.)

10. Claims for the week of October 24 through 30 in the amount of $1,886,485.46. (Motion whether or not to allow the claims.)

11.

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Payroll for the weeks of October 13 through 26 in the amount of $902,837.96. (Motion whether or not to allow the payroll.)

12.

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Report from the Public Works Department regarding quotations from vendors for the purchase of snow plow parts, recommending the bid of Bonnell Industries in the amount of $6,192.00. (Motion whether or not to award the bid to Bonnell Industries as recommended and authorize purchase.)

13. Report from the Public Works Department regarding bids for the Sunset Marina 500 Dock Expansion, recommending that both bids be rejected and direct the Public Works Department to prepare separate bid documents for materials and labor necessary to complete the project. (Motion whether or not to reject both bids and direct staff to prepare separate bid documents for materials and labor as recommended.)

14. Report from the Public Works Department regarding bids for the Sunset Marina Dredging, recommending the bid of Dubuque Barge & Fleeting Service in the amount of $145,960.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

15.

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Report from the Public Works Department regarding bids for the 5^th Street/25^th Avenue Storm Sewer Improvements, recommending the bid of Walter D. laud, Inc. in the amount of $71,616.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

16.

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Report from the Personnel Department regarding proposals for the Employee Holiday Luncheon, recommending the bid of Bridges Catering Service in the amount of $1,875.00. (Motion whether or not to accept the proposal as recommended for Bridges Catering Service.)

17.

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Report from the Police Department regarding a Mutual Aid/Intergovernmental Agreement with the area police and Sheriff’s Department. (Motion whether or not to approve the agreement and authorize the City Manager, City Clerk and Police Chief to execute the contract documents.)

18. Report from the Police Department regarding the COPS Homeland Security Overtime Program grant award, recommending the acceptance of the grant award and authorization of payment for the 25% matching funding of $16,202.00 as required as part of the grant conditions. (Motion whether or not to accept the grant award and authorize the matching funding as recommended.)

19.

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Report from the Community and Economic Development Department regarding 2004 Certified Local Government grant application. (Motion whether or not to approve the grant application and authorize the City Manager to submit the application as recommended.)

20. Report from the Community and Economic Development Department regarding the allocation of the Community Development Block Grant Funds. (Motion whether or not to allocate the funds as recommended by the Citizens Advisory Committee.)

21.

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Report from the Community and Economic Development Department regarding the development of a concept plan for property at 1000 30^th Street, recommending authorization of support in the amount of $4,300.00. (Motion whether or not to authorize support of this plan in the amount of $4,300.00.)

22.

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Report from the Fire Department regarding a revision of the Burn Ordinance, to authorize the firefighters to issue city citations for violation of the ordinance, and to change the citation to $25.00 for the first offense, with the amount being $15.00 if paid within seven days, and the second and future offenses to be fined at not less than $50.00. (Motion whether or not to approve the changes as recommended and refer to the City Attorney for an Ordinance.)

23. Report from the Community and Economic Development Department regarding a commitment from the City Council for the Project Facelift Program in the amount of $15,950.00 at 726 24^th Street. (Motion whether or not to commit $15,950.00 for the Project Facelift Program as recommended.)

24. Report from the City Clerk regarding the meeting of December 1 following the Thanksgiving Holidays. (Motion whether or not to cancel the meeting of December 1.)

25. Items from the City Manager’s Memorandum.

26. Other Business.

27.

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Motion to recess to Executive Session on matter of Personnel.

28. Motion to recess to Monday, November 10 at 5:00 p.m.

This Agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements with Jeanne Paggen, City Clerk, 1528 Third Avenue, Rock Island, Illinois, 61201, - Telephone (309) 732-2010 - during regular business hours Monday through Friday.