CITY OF ROCK ISLAND SEPTEMBER 13, 2004

CITY COUNCIL MEETING 6:45pm

NOTE: The Study Session will be held at 5:00 p.m. in the Personnel Conference Room. The topic for discussion will be an Executive Session on matters of Property Acquisition, followed by a presentation by the Hazardous Materials (HAZMAT) Team.

AGENDA

1. Mayor pro-tem White will call the meeting to Order.

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2. Roll Call.

3. Pledge of Allegiance to the Flag of the United States of America.

4. Invocation by Mayor Pro-tem/Alderman White.

5. Minutes of the Meeting of August 23, 2004. (Motion whether or not to approve the Minutes as printed.)

6. Proclamation declaring September 17 and 18 as “Helping Citizens With Developmental Disabilities” days.

7. Proclamation declaring the week of September 25 through October 3 as “A Week Of Prayer And Repentance.”

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8. Special Ordinance establishing a Handicapped Parking Space in front of 1720 28^th Street. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

9.

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Special Ordinance regulating parking on private property at 418 19^th Street. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

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10. Special Ordinance authorizing acquisition of property at 814 9^th Avenue for the purchase price of $24,500.00. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

11. CLAIMS:

a. Statement from the City Attorney in the amount of $5,661.20 for legal services during the month of August.

b. Report from the Public Works Department recommending payment to Eagle Printing in the amount of $2,904.94 for the annual purchase of letterhead, business cards and envelopes. (281)

c. Report from the Public Works Department recommending payment to Settle, Inc. in the amount of $30,797.62 for work completed on the 2004 Sealcoat Program. (283)

d. Report from the Public Works Department recommending payment to Gardner, Carton and Douglas in the amount of $1,230.00 for professional services for the Pretreatment Program – NPDES Permit. (284)

e. Report from the Public Works Department recommending payment to Menting Masonry in the amount of $5,250.00. (285)

f. Report from the Public Works Department recommending payment to Phoenix Corporation of the Quad Cities in the amount of $49,604.43 for the 14 ½ Street Sanitary Sewer Improvement Project. (294)

g. Report from the Public Works Department recommending payment to Brandt Construction in the amount of $23,585.89 for the 85^th Avenue West Watermain Extension project. (286)

h. Report from the Public Works Department recommending payment to Rail City Construction in the amount of $16,194.49 for the 2004 50/50 Sidewalk and Curb Program. (287)

i. Report from the Public Works Department recommending payment to Peeters Sod Company in the amount of $825.55 for the 2004 Sod and Tree Program. (288)

j. Report from the Public Works Department recommending payment to Ryan and Associates in the amount of $4,900.00 for the emergency purchase of an air conditioner compressor for City Hall. (290)

k. Report from the Public Works Department recommending payment to Ryan and Associates in the amount of $2,544.96 for emergency air conditioner repairs at City Hall. (291)

l. Report from the Public Works Department recommending payment to McCarthy Improvement Company in the amount of $119,136.60 for the 17^th Street Resurfacing. (292)

m. Report from the Public Works Department recommending payment to Phoenix Corporation in the amount of $27,380.60 for the 2004 Ditch Cleaning project. (293)

(Motion whether or not to accept the reports and authorize payments as recommended.)

12. Claims for the weeks of August 20 through September 9 in the amount of $1,744,940.84. (Motion whether or not to allow the claims.)

13. Payroll for the weeks of August 16 to August 29 in the amount of $952,430.03. (Motion whether or not to allow the payroll.)

14. Report from the Public Works Department regarding bids for the Rain Garden Planting Materials, recommending the bids of Lee Gardens in the amount of $868.900, Genesis Nursery in the amount of $527.00, Wallace’s Garden Center in the amount of $3,181.00 and Earth Works in the amount of $832.00. (Motion whether or not to award the bids as recommended and authorize purchase.)

15.

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Report from the Public Works Department regarding the state Joint Purchase bid for Liquid Calcium Chloride, recommending the bid of Gasaway Maintenance Company. (Motion whether or not to award the bid as recommended and authorize purchase.)

16.

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Report from the Public Works Department regarding the Joint Solid Waste Collection and Disposal Study, requesting direction from Council. (Motion whether or not to direct staff to work with the City of Moline to develop an implementation plan for the Study Recommendations.)

17.

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Report from the Personnel Department regarding the Bi-State Auction to be held Saturday, September 25, recommending that items listed be declared as surplus and referred to the City Attorney for an Ordinance. (Motion whether or not to declare the items listed as surplus and refer to the City Attorney for an Ordinance.)

18.

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Report from the Public Works Department regarding the Storm Water Control Ordinance, recommending a policy for implementation. (NOTE: This item was on the Agenda of August 23. At that time, a motion was made by Alderman Rockwell and seconded by Alderman White to approve the guidelines as recommended. An amendment stated by Mayor Schwiebert and agreed to by Alderman Rockwell and White as an amendment to their motion - “for a four-year period commencing with a date in the near future, with notice to go out to the various applicable users who have done demolition within the last four-year period.” These motions remain on the floor from August 23.)

19.Report from the Community and Economic Development Department regarding a rezoning request from R-3 to R-4 at 524/526 30^th Street. (Motion whether or not to approve the rezoning and refer to the City Attorney for an Ordinance.)

20.

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Memorandum and Resolution from Assistant City Attorney Ted Kutsunis regarding the Extension of the Moratorium on the Issuance of Certain New Liquor Licenses Within the 11^th Street Redevelopment Project Area. (Motion whether or not to adopt the Resolution.)

21.

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Report from the Finance Director regarding the Friendship Manor Bond Issue, including a Resolution authorizing the execution and delivery of the Memorandum of Agreement with Friendship Manor regarding issuance of Retirement Facility Revenue Bonds in an aggregate principal amount not to exceed $8,000,000.00. (Motion whether or not to adopt the Resolution as recommended.)

22. Memorandum from Mayor Schwiebert recommending seven new appointments to the City of Rock Island Adopt-A-Unit Liaison Committee. (Motion whether or not to approve the appointments as recommended.)

23. Report from the City Clerk regarding the selection of a voting delegate and alternate delegate for the National League of Cities Conference in December. (Nominations and selection from the Council.)

24. Report from the City Clerk regarding a request to close off a portion of 19^th Street on Wednesday October 6 from 1:00 p.m. to 6:00 p.m. and a Sound Amplification application for a celebration of Community Action. (Motion whether or not to approve the street closing and Sound Amplification.)

25. Report from the City Clerk regarding a request to close off part of 31^st Street from 20^th Avenue to 1844 31^st Street on Saturday, September 18 from 4:00 p.m. to Midnight for a neighborhood block party. (Motion whether or not to approve the street closing and Sound Amplification.)

26. Report from the City Clerk regarding a letter from Matthew Grafton, General Manager of the Four Points by Sheraton regarding an “invitation only” customer appreciation event to be held in their parking lot on September 14 from 3 p.m. to 6 p.m., with food and alcohol being served. (Motion whether or not to approve the event.)

27. Report from the City Clerk regarding an application from Churches United for their annual Quad Cities Crop Walk to be held October 3 beginning at 12:30 p.m. at Memorial Christian Church. (Motion whether or not to approve the event.)

28. Report from the City Clerk regarding an application to close off 27^th Street from 2200 to 2200 ½ Avenue on September 18 from 7:00 a.m. to 5:00 p.m. for a neighborhood yard sale. (Motion whether or not to approve the street closing.)

29. Report from the City Clerk regarding a request from Rock Island High School to hold their annual Student Hunger Drive at the intersection of 24^th Street at 31st Avenue on Saturday, September 25 and Sunday, October 3 from 9:00 a.m. to 1:00 p.m. on each of these days. (Motion whether or not to approve the request.)

30.

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Report from the City Clerk regarding an application and Resolution for the Quad City Marathon to be held September 26. (Motion whether or not to adopt the Resolution and approve the application as recommended.)

31. Report from the City Clerk regarding applications for street closings and Sound Amplification for the annual East End Fair to be held Saturday, September 18 from 12:00 Noon to 5;00 p.m. (Motion whether or not to approve the street closings and Sound Amplification.)

32.Items from the City Manager’s Memorandum Packet.

33. Other Business.

34.Motion to recess to Monday, September 20 at 5:00 p.m.

This Agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements with Jeanne Paggen, City Clerk, 1528 Third Avenue, Rock Island, Illinois, 61201, - Telephone (309) 732-2010 - during regular business hours Monday through Friday.