CITY OF ROCK ISLAND September 8, 2003

CITY COUNCIL MEETING 6:45pm

NOTE: The Study Session will be held at 5:00 p.m. in the Personnel Conference Room. There will be an Executive Session on Property Acquisition, followed by discussion on the General Obligation Bond (Agenda Item #9).

AGENDA

1. Mayor Schwiebert will call the meeting to Order.

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2. Roll Call.

3. Pledge of Allegiance to the Flag of the United States of America.

4. Invocation by Alderman Keefe.

5. Minutes of the Meeting of August 25, 2003. (Motion whether or not to approve the Minutes as printed.)

6. Proclamation declaring the month of September as Prostate Cancer Awareness Month.

7.

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Ordinance declaring certain personal property as surplus for the purpose of sale at the annual Bi-State Regional Commission Auction on September 27. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

8.

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Ordinance authorizing the issuance of $3,080,000 General Obligation Bonds, Series 2003. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

9. CLAIMS:

a. Statement from the City Attorney in the amount of $6,370.10 for legal services during the month of August.

b. Report from the Personnel Department recommending payment to Attorney Jeff Neppl and Phillip Potter in the amount of $9,000.00 for vehicle damage.

c. Report from the Public Works Department recommending payment to Shive-Hattery, Inc. in the amount of $3,222.56 for the Third Avenue Reconstruction from 20^th to 24^th Streets. (316)

d. Report from the Public Works Department recommending payment to Centennial Contractor in the amount of $26,515.97 for the 2003 Utility Patching Program. (317)

e. Report from the Public Works Department recommending payment to General Constructors in the amount of $41,631.93 for the removal of existing services at 20^th Street and 3^rd Avenue. (322)

f. Report from the Public Works Department recommending payment to Paragon Constructors in the amount of $97,745.40 for the 16^th Street and 3^rd Avenue Parking Structure Restoration. (323)

g. Report from the Public Works Department recommending payment to Russell Electric in the amount of $2,834.81 for the Illinois Casualty 20^th Street and 3^rd Avenue Project. (324)

h. Report from the Public Works Department recommending payment to Godwin Pumps in the amount of $3,470.60 for the rental of pumps used during the flooding this past May. (325)

(Motion whether or not to accept the reports and authorize payments as recommended.)

10. Claims for the weeks of August 22 through September 4, 2003 in the amount of $1,534,123.36. (Motion whether or not to allow the claims.)

11. Payroll for the weeks of August 18 through 31 in the amount of $913,703.85. (Motion whether or not to allow the payroll.)

12. Report from the Public Works Department regarding bids for the Fire Extinguisher Maintenance and Inspection, recommending the bid of Walt Lambach for one year. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

13. Report from the Fire Department regarding a proposal from Bracke-Hayes-Miller Architects for the Station 3 Roof in the amount of $5,800.00. (Motion whether or not to award the contract as recommended and authorize the City Manager to execute the contract documents.)

14. Report from the Personnel Department regarding a maintenance agreement for Business Technology Integrators of Rock Island for the Police Copier in the amount of $3,000.00 per year. (Motion whether or not to approve the maintenance agreement as recommended and authorize the City Manager to execute the contract documents.)

15.Report from the Public Works Department regarding bids for the Pavement Grinding Program, recommending the bid of Valley Construction in the amount of $249.00 per hour. (Motion whether or not to award the bid as recommended and authorize the City Manager to authorize the contract documents.)

16.

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Report from the Public Works Department regarding a letter from the Sharps requesting permission to leave some existing landscaping boulders within the street Right of Way at 3910 38^th Street. (Motion whether or not to approve the existing boulders pending receipt of a certificate of insurance naming the City as additional insured.)

17. Report from the Personnel Department regarding the Employee Retirement Security Act language updates to the first and fourth amendments and summary plan description, and adding a fifth amendment that will allow retirees to have money taken out of their pension checks on a pre-tax basis. (Motion whether or not to approve the changes and accept the Fifth Amendment as recommended.)

18. Report from the Personnel Department regarding a request for a review of a denial of a sewer backup claim. (Motion whether or not to uphold the decision of the General Liability Committee to deny payment for the claim.) (NOTE: DEFERRED to 9/8 on 8/25)

19.

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Report from the Police Department regarding a Resolution creating a Moratorium for one year for any new Liquor Licenses on 11^th Street with the exception of restaurants. (Motion whether or not to adopt the Resolution.)

20. Discussion regarding Leaf Burning. Note: There is no report with this item – placed on Agenda at request of Alderman Conroy. (Motion whether or not to limit leaf burning to Thursdays and Saturdays from 8:00 a.m. to 4:00 p.m. only.)

21.

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Report from the Community and Economic Development Department regarding a proposed development agreement with TESBO, L.L.C. for the purchase of the Eagle Food Store. (Motion whether or not to approve the agreement and authorize the City Manager to execute the contract documents.)

22. Report from the Community and Economic Development Department regarding a request from Ronald Day for a Special Use Permit to operate a towing and major vehicle repair business at 400 9^th Street. (Motion whether or not to allow Mr. Day to apply for the Special Use Permit.)

23. Report from the Community and Economic Development Department regarding a request for a commitment from the City Council in the amount of $4,840.00 for a Roof Deferred Payment Loan at 1600 6^th Street. (Motion whether or not to commit $4,840.00 as recommended.)

24. Report from the Community and Economic Development Department regarding a request for a commitment from the City Council in the amount of $10,890.00 for the Project Facelift Program at 1312 12^th Street. (Motion whether or not to commit $10,890.00 as recommended.)

25. Report from the Traffic Engineering Committee regarding a request from Dorothy Menting for the removal of a portion of the NO PARKING TO CORNER area located at 2018 17^th Street. (Motion whether or not to deny the request as recommended.)

26. Report from the Traffic Engineering Committee regarding a request from the Public Works Department to approve a NO PARKING zone near the crosswalks on 14^th Street West by Ridgewood School. (Motion whether or not to approve the request and refer to the City Attorney for an Ordinance.)

27. Report from the Traffic Engineering Committee regarding a request from the YWCA of the Quad Cities to replace the existing Loading Zone with a five-minute parking space. (Motion whether or not to approve the replacement of the Loading Zone with the five-minute parking space and refer to the City Attorney for an Ordinance.)

28. Memorandum from Mayor Schwiebert recommending eleven new appointments to the Water Resources Advisory Committee, one new appointment to the Martin Luther King Jr. Community Center Board of Directors, and two reappointments to the Library Board. (Motion whether or not to approve the appointments as recommended.)

29. Letter from Mike Kavanaugh of the Hilltop Inn, requesting to hold an outside event in the parking lot of the Hilltop Inn on September 11 from 1:00 p.m. to 5:00 p.m. (Motion whether or not to allow the outside event.)

30. Report from the City Clerk regarding an application for the Rock Island High School Homecoming Parade to be held September 19 at 3:15 p.m. (Motion whether or not to approve the application.)

31. Report from the City Clerk regarding requests from both Rock Island High School and Alleman High School to use the intersection of 24^th Street at 31^st Avenue for the Student Hunger Drive this year - on September 28, October 5 and 19 from 9:00 a.m. to 3:00 p.m. (Motion whether or not to approve the requests.)

32. Report from the City Clerk regarding a request to close off part of Third Avenue from west of the alley by Royal Neighbors to 15^th Street on Sunday, October 12 at 12:30 p.m. for the beginning of the Crop Walk. (Motion whether or not to approve the street closing.)

33. Report from the City Clerk regarding an application for Sound Amplification from SBC for an outdoor event on September 28 from 12 Noon to 5:00 p.m. for the employees and their families. (Motion whether or not to approve the Sound Amplification.)

34. Report from the City Clerk regarding a request to close off part of 31^st Street, from 3027 20^th Avenue to 1841 31^st Street on Saturday, September 20 from 3:00 p.m. to Midnight for a block party with Sound Amplification. (Motion whether or not to approve the street closing and Sound Amplification for the event.)

35. Items from the City Manager’s Memorandum.

36. Other Business – Council, Audience.

37. Motion to recess to Monday, September 15, 2003 at 5:00 p.m.

This Agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements with Jeanne Paggen, City Clerk, 1528 Third Avenue, Rock Island, Illinois, 61201, - Telephone (309) 732-2010 - during regular business hours Monday through Friday.