CITY OF ROCK ISLAND August 25, 2003

CITY COUNCIL MEETING 6:45pm

NOTE: The Study Session will be held at 5:00 p.m. in the Personnel Conference Room. The topic for discussion will be the Community Marketing Program, followed by Executive Session on Litigation. The Council will adjourn at 6:15 p.m. to attend the reception in Council Chambers for the winners of the Citizen of the Year awards.

AGENDA

1. Mayor Schwiebert will call the meeting to Order.

2. Roll Call.

3. Pledge of Allegiance to the Flag of the United States of America.

4. Invocation by Alderman White.

5. Minutes of the Meeting of August 11, 2003. (Motion whether or not to approve the Minutes as printed.)

6. Presentation of awards to winners of the 2003 Citizens of the Year.

7. Proclamation declaring the month of September 2003 as “African-Americans Against Gun Violence” month.

8. Proclamation declaring September 19 – 21 as “Helping Citizens with Developmental Disabilities” week.

9. Proclamation declaring the month of September as “National Alcohol and Drug Addiction Recovery” month.

RRR

10. Special Ordinance changing the area of 3423, 3425 and 3427 6^th Avenue from R-3 to U-1 district. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

RRR

11. Special Ordinance vacating an unimproved right-of-way of 6^th Avenue between 34^th and 35^th Streets. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

RRR

12. Special Ordinance establishing a Handicapped Parking Space in front of 728 30^th Street. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

13. Resolution appropriating the use of Motor Fuel Tax Maintenance Funds in the amount of $100,000 for the 7^th Avenue and 20^th Street Traffic Signal Update project. (Motion whether or not to adopt the Resolution.)

14. CLAIMS:

a. Report from the Personnel Department recommending payment to Susanne Hazlett in the amount of $900.00 for vehicle damage.

b. Report from the Personnel Department recommending payment to Califf and Harper in the amount of $2,510.75 for legal services during the month of July.

c. Report from the Personnel Department recommending payment to Pappas and Schnell in the amount of $2,866.21 for legal services during the month of July.

d. Report from the Public Works Department recommending payment to Davenport Electric Company in the amount of $14,430.00 for work completed on the Third Avenue Decorative Lighting Project. (304)

e. Report from the Public Works Department recommending payment to Paragon Constructors in the amount of $69,552.18 for the 16^th Street and Third Avenue Parking Structure Restoration Project. (305)

f. Report from the Public Works Department recommending payment to Walker Parking Consultants in the amount of $8,146.87 for the 16^th Street and Third Avenue Parking Structure Restoration Project. (306)

g. Report from the Public Works Department recommending payment to Kelly Construction in the amount of $1,740.00 for the 2003 Mudjacking Program. (307)

h. Report from the Public Works Department recommending payment to Brandt Construction in the amount of $62,630.29 for the Third Avenue Rehabilitation/Resurfacing Project. (308)

i. Report from the Public Works Department recommending payment to W. F. Scott Decorating in the amount of $20,013.52 for the 17^th Street Retaining Wall Painting Project. (310)

j. Report from the Public Works Department recommending payment to Triad Engineering in the amount of $16,309.61 for the Turkey Hollow Road Water Main Extension. (311)

(Motion whether or not to accept the reports and authorize payments as recommended.)

15.

RC

Claims for the weeks of August 8 through 21 in the amount of $982,582.29. (Motion whether or not to allow the claims.)

16. Payroll for the weeks of August 4 through 17 in the amount of $924,789.78. (Motion whether or not to allow the payroll.)

17. Report from the Public Works Department regarding bids for the Backwash tank Overflow Sewer Extension, recommending the bid be awarded to General Constructors in the amount of $32,875.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

18.

RC

Report from the Community and Economic Development Department regarding the 2003/2004 Demolition Program, recommending that staff be authorized to negotiate a contract with Raymond Professional Group for the program. (Motion whether or not to authorize staff to negotiate the contract as recommended.)

19.

RC

Report from the Community and Economic Development Department regarding a Development Agreement with YMH Torrance, recommending an amendment to the original agreement. (Motion whether or not to approve the amendment as recommended and authorize the City Manager to execute the contract documents.)

20. Report from the Community and Economic Development Department regarding an easement agreement between Rainbow/Skip-A-Long Day Care and the City of Rock Island for playground and parking uses adjacent to 16^th Avenue and 4^th Street. (Motion whether or not to approve the easement agreement and authorize the Mayor and City Clerk to sign the agreement.)

21.Report from the Community and Economic Development Department regarding a development agreement with HMV, L.L.C. for a residential subdivision in Southwest Rock Island. (Motion whether or not to approve the agreement and authorize the City Manager to execute the contract documents.)

22. Report from the Community and Economic Development Department regarding an annexation request for approximately 9200 35^th Street West. (Motion whether or not to approve the annexation and refer to the City Attorney for an Ordinance.)

23. Report from the Community and Economic Development Department regarding consideration of a Preliminary Plat and rezoning from R-1 to B-3 for property to be annexed into the City at approximately 9200 35^th Street West. (Motion whether or not to approve the plat and rezoning, and refer to the City Attorney for an Ordinance.)

24. Report from the Community and Economic Development Department regarding the 2004-2005 Community Development Block Grant Policies. (Motion whether or not to approve the fiscal year 2004-2005 Community Development Block Grant Policies as recommended.)

25. Report from the Community and Economic Development Department regarding a request from Attorney Gregory DePorter for Esteban Munoz, request permission to apply for a Special Use Permit to maintain a four-unit dwelling at 2735 9^th Avenue. (Motion whether or not to allow Attorney DePorter to apply for the Special Use Permit.)

26. Report from the Community and Economic Development Department regarding a commitment from City Council for a Roof Standard Payment Loan in the amount of $5,540.00 at 1501 12^th Street. (Motion whether or not to commit the $5,540.00 as recommended.)

27. Report from the Personnel Department regarding a request for a review of a denial of a sewer backup claim. (Motion whether or not to uphold the decision of the General Liability Committee to deny payment for the claim.)

28. Report from the Personnel Department regarding items to be declared as surplus for the annual auction to be held on September 27 at the Rock Island County Fairgrounds in East Moline. (Motion whether or not to authorize the items as surplus and refer to the City Attorney for an Ordinance.)

29. Report from the City Clerk regarding a request to close off 8^th Avenue from 25^th to 27^th Streets on September 20 from 2:00 p.m. to 4:00 p.m. for a block party. (Motion whether or not to approve the street closing.)

30. Items from the City Manager’s Memorandum Packet.

31. Other Business.

32. Motion to recess to Friday, September 5 at 12:00 Noon for Goal Setting.

This Agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements with Jeanne Paggen, City Clerk, 1528 Third Avenue, Rock Island, Illinois, 61201, - Telephone (309) 732-2010 - during regular business hours Monday through Friday.