CITY OF ROCK ISLAND JULY 28, 2003

CITY COUNCIL MEETING 6:45pm

NOTE: The Study Session will be held at 5:00 p.m. in the Personnel Conference Room. The topic for discussion will be Financial Reports, Parkway Signs, and an Executive Session regarding Litigation.

AGENDA

1. Mayor Schwiebert will call the meeting to Order.

2.

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Roll Call.

3. Pledge of Allegiance to the Flag of the United States of America.

4. Invocation by Alderman White.

5. Minutes of the Meeting of Monday, July 14, 2003. (Motion whether or not to approve the Minutes as printed.)

6. Proclamation declaring Tuesday, August 5 as National Night Out.

7. Proclamation declaring August 8 and 9 as V. F. W. Buddy Poppies Day.

8. Proclamation declaring August 4 – 8 as School’s Open Safety Week.

9. Mayor Schwiebert will close the regular meeting and open a Public Hearing on an application for a Special Use Amendment to continue to operate a food and ice cream shop at 1728 9^th Street.

Mayor Schwiebert will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to approve the Special Use Permit with stipulations indicated, and refer to the City Attorney for an Ordinance.)

10. Mayor Schwiebert will close the regular meeting and open a Public Hearing on an application for a Special Use Permit to operate a professional psychology office and one-bedroom apartment at 2208 7^th Avenue.

Mayor Schwiebert will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to deny the request as recommended.)

RRR

11. Special Ordinance amendment eliminating a Type B Residential Parking area located between 23^rd and 24^th Streets on 20^th Avenue. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

RRR

12. Special Ordinance declaring two K-9 units as surplus for purposes of sale to the Parks Department. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

13.

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Special Ordinance extending the “No Parking to Corner Zone” located on 38^th Street adjacent to the entry drive of Andreen Hall an additional thirty feet northwest. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

RRR

14. Special Ordinance establishing a Handicapped Parking Space at 2830 5 ½ Avenue. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

RRR

15. Special Ordinance establishing a Loading Zone behind the Quad City Arts building at 1715 2^nd Avenue. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

RRR

16. Special Ordinance regulating parking at the parking lot between 15^th and 16^th Streets, from 5^th to 5 ½ Avenue, and the lot at 15^th and 16^th Streets south of 5 ½ Avenue. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

17. CLAIMS:

a. Report from the Personnel Department recommending payment to Karin Connelly and Greg Carlson in the amount of $15,842 for workers compensation case settlement.

b. Report from the Public Works Department recommending payment to Data Direct Services in the amount of $3,895.74 for the printing and mailing of the annual EPA water quality report.

c. Report from the Public Works Department recommending payment to Frye Builders in the amount of $53,000.30 for the Great River Plaza Renovations.

d. Report from the Public Works Department recommending payment to General Constructors in the amount of $24,161.74 for the Great River Plaza Renovations.

e. Report from the Public Works Department recommending payment to Walker Parking Consultants in the amount of $6,354.53 for the 16^th Street and Third Avenue Parking Structure.

f. Report from the Public Works Department recommending payment to Farhrner Asphalt Sealers in the amount of $88,035.30 for the 2003 Street Joint and Crack Sealing Program.

g. Report from the Public Works Department recommending payment to Kelly Construction in the amount of $14,275.00 for the 2003 Mudjacking Program.

h. Report from the Public Works Department recommending payment to Settle, Inc. in the amount of $32,194.88 for work completed on the 2003 Sealcoat Program.

i. Report from the Public Works Department recommending payment to Valley Construction in the amount of $23,956.95 for the 17^th Street Resurfacing Project.

j. Report from the Public Works Department recommending payment to Phoenix Corporation in the amount of $72,409.60 for the Great River Plaza Renovations.

k. Report from the Public Works Department recommending payment to Abonmarche Consultants in the amount of $2,530.00 for additional work on the Marina Master Plan permitting process.

(Motion whether or not to accept the reports and authorize payments as recommended.)

18. Claims for the weeks of July 11 through July 24 in the amount of $1,217,480.41. (Motion whether or not to allow the claims.)

19. Payroll for the weeks of July 7 through 20 in the amount of $974,098.30. (Motion whether or not to allow the payroll.)

20. Report from the Police Department regarding bids for the purchase of a K-9, recommending the bid of Vohne Liche Kennels in the amount of $4,200.00. (Motion whether or not to authorize purchase as recommended.)

21. Report from the Information Technology Services Department regarding authorization of the State Contract Purchase with HP-Compaq Computer Corporation in the amount of $11,782.00 for twelve Compaq Desktop computers and seven displays. (Motion whether or not to authorize purchase as recommended.)

22. Report from the Public Works Department regarding bids for the Parking Ramp Electrical Parts, recommending the bid of Electrical Engineering and Equipment Company in the mount of $46,797.75. (Motion whether or not to award the bid as recommended and authorize purchase.)

23.Report from the Public Works Department regarding bids for catering the Luau at Sunset Marina on August 16, recommending Al Jackson Catering in the estimated amount of $2,655.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

24.

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Report from the Public Works Department regarding bids for the 2003 Ditch Cleaning, recommending the bid of Andrews Construction in the amount of $16,625.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

25. Report from the Public Works Department regarding bids for the 17^th Street Resurfacing, recommending the bid of Brandt Construction in the amount of $786,776.11. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

26. Report from the Personnel Department regarding the appeal of a denial of payment for a property damage claim at 2212 35^th Avenue. (Motion whether or not to uphold the decision for denial of payment for the claim.)

27. Report from the Community and Economic Development Department regarding enforcement issues of a Special Use Permit at 1120/1124 7^th Avenue. (Motion whether or not to schedule consideration of revoking the Special Use Permit on August 11 as recommended.)

28. Report from the Community and Economic Development Department regarding the transfer of Farmall Property to the City from International Truck and Engine Corporation. (Motion whether or not to approve the transfer of title and refer to the City Attorney for an Ordinance.)

29.

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Report from the Community and Economic Development Department regarding a request from Rock Island County to waive the city portion of past due property taxes on property at 1800 78^th Avenue West, conditioned upon submittal of a plan for reuse or maintenance of the property and identification of the buyer. (Motion whether or not to waive the taxes conditioned on the stipulations stated.)

30. Report from the Community and Economic Development Department regarding a request from Chris Ales to vacate the 22^nd Street right of way between 13^th Avenue and 16^th Avenue, recommending approval subject to approval of a development agreement, Final Plan, subdivision, final rezoning to Planned Unit Development and either easements or relocation of public utilities. (Motion whether or not to approve the vacation subject to stipulations, and refer to the City Attorney for an Ordinance.)

31. Report from the Community and Economic Development Department regarding two grant applications for the American Discovery Trail Crossing Grant, recommending that Council approve the sponsorship of the Scenic Byways and TAP grants. (Motion whether or not to approve the sponsorship of the Scenic Byways and TAP grants, and authorize the Mayor to execute the grant documents.)

32. Report from the Community and Economic Development Department regarding a request from the Rock Island Economic Growth Corporation to demolish structures at 701 5^th Street and 516 9^th Avenue. (Motion whether or not to approve the demolition of these structures as recommended.)

33. Report from the Community and Economic Development Department regarding a request for a commitment from the Council for a Roof Deferred Payment Loan at 1541 26^th Street in the amount of $3,564.00. (Motion whether or not to commit $3,564.00 as recommended.)

34. Report from the Traffic Engineering Committee regarding a request from Connie Vandekerckhove for a Handicapped Parking Space on the east side of 39^th Street across the street from her home. (Motion whether or not to deny the request as recommended.) (NOTE: This item was deferred July 14 for two weeks.)

35. Report from the Traffic Engineering Committee regarding a request from John Brooks for a Handicapped Parking Space in front of 2532 8^th Avenue. (Motion whether or not to approve the request and refer to the City Attorney for an Ordinance.)

36. Report from the Traffic Engineering Committee regarding a request from Joy Lowery for a Handicapped Parking Space in front of 1808 13^th Street. (Motion whether or not to deny the request as recommended.)

37. Report from the Traffic Engineering Committee regarding a neighborhood petition to have Type B residential Parking on 27^th Street between 18^th and 19^th Avenues. (Motion whether or not to approve the request and refer to the City Attorney for an Ordinance.)

38. Report from the City Clerk regarding a request from the District to close off 19^th Street between Second and Third Avenue during Ya Maka My Weekend August 7 through August 10 to use the area for sand volleyball. (Motion whether or not to approve the request.)

39.

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Report from the City Clerk regarding an application for the Quad City Marathon, a request for $1,000 in in-kind services, and a Resolution to close off a portion of Highway 92 from 17^th to 24^th Streets. (Motion whether or not to approve the application, approve the in-kind services, and adopt the Resolution.)

40. Items from the City Manager’s Memorandum.

41. Other Business.

42. Motion to recess to an Executive Session on Personnel.

43. Motion to recess to Monday, August 11, 2003 at 5:00 p.m.

This Agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements with Jeanne Paggen, City Clerk, 1528 Third Avenue, Rock Island, Illinois, 61201, - Telephone (309) 732-2010 - during regular business hours Monday through Friday.