CITY OF ROCK ISLAND May 12, 2003

CITY COUNCIL MEETING 6:45pm

NOTE: The Study Session will be held at 5:00 p.m. at the Quad City Botanical Center. This will be a combined meeting with the Moline City Council and representatives from Maximus to discuss the Regional Services Study.

AGENDA

1. Mayor Schwiebert will call the meeting to Order.

2.

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Roll Call.

3. Pledge of Allegiance to the Flag of the United States of America.

4. Invocation by Alderman Bauersfeld.

5. Minutes of the Meeting of May 5, 2003. (Motion whether or not to approve the Minutes as printed.)

6. Special Presentation to the City Council of the 2003 Project of the Year, from the Illinois Chapter of the National Public Works Association, to be presented by Bob Hawes, Public Works Director.

7. Proclamation declaring the week of May 18 through 24 as “National Public Works Week.”

8. Proclamation declaring the week of May 11 through 17 as “National Homes for the Aging Week.”

9. Proclamation declaring the week of May 18 through 24 as “National Association of Insurance Women Week.”

10. Proclamation declaring the week of May 18 through 24 as “Save A Life Week.”

11. CLAIMS:

a. Statement from the City Attorney in the amount of $6,258.53 for legal services during the month of April.

b. Report from the Public Works Department recommending payment to Huff & Huff in the amount of $2,828.76 for services performed in relation to the Franciscan and Saukie Excess Flow Basins.

c. Report from the Public Works Department recommending payment to Shive Hattery in the amount of $8,020.06 for services in relation to the Third Avenue Reconstruction/Rehabilitation project.

d. Report from the Public Works Department recommending payment to Centennial Contractors in the amount of $46,050.00 for the 2003 Utility Patching Program.

e. Report from the Public Works Department recommending payment to McClure Engineering in the amount of $5,311.20 for services in relation to the Rock Island Armory Roof Repair Project.

(Motion whether or not to accept the reports and authorize payments as recommended.)

12. Claims for the week of May 2 through 8 in the amount of $761,893.13. (Motion whether or not to allow the claims.)

13. Report from the Information Technology Services Department regarding a state contract purchase of an e-Mail Server, recommending the purchase from Hewlett Packard Corporation in the amount of $7,399.00. (Motion whether or not to authorize the purchase and payment as recommended.)

14. Report from the Personnel Department regarding bids for the Consolidated Insurance Program, recommending that the insurance renewal package from United National, Option V, in the amount of $348,701.00, be accepted. (Motion whether or not to award the bid as recommended and authorize payment.)

15. Report from the Personnel Department regarding bids for the general liability third party administration services, recommending the bid of Alternative Service Concepts. (Motion whether or not to award the bid as recommended.)

16. Report from the Public Works Department regarding a grant program called the Planning Assistance to States to be used for the Marina Entrance Relocation Study, recommending that Council authorize staff to proceed with a formal application for the grant based on the draft Scope of Work. (Motion whether or not to authorize staff to proceed with the grant application as recommended.)

17.

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Report from the Community and Economic Development Department regarding a request for a commitment from City Council for a Roof Deferred Payment Loan at 1728 5^th Street in the amount of $3,449.00. (Motion whether or not to commit the $3,449.00 for the loan as recommended.)

18. Report from the Community and Economic Development Department regarding a site plan review for a freestanding sign at 3624 Blackhawk Road. (Motion whether or not to approve the site plan as recommended.)

19. Report from the Traffic Engineering Committee regarding a request for a Handicapped Parking Space in front of 707 13^th Street. (Motion whether or not to approve one Handicapped Parking Space and refer to the City Attorney for an Ordinance.)

20. Report from the City Clerk regarding a Highway Resolution to close off First Avenue between 17^th and 18^th Street for the Quad Cities Criterium May 25 and 26. (Motion whether or not to adopt the Resolution.)

21. Items from the City Manager’s Memorandum.

22. Other Business.

23. Motion to recess to Executive Session on Personnel.

24.

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Motion to recess to Monday, May 19, 2003 at 5:00 p.m.

This Agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements with Jeanne Paggen, City Clerk, 1528 Third Avenue, Rock Island, Illinois, 61201, - Telephone (309) 732-2010 - during regular business hours Monday through Friday.