CITY OF ROCK ISLAND APRIL 5, 2004

CITY COUNCIL MEETING 6:45pm

NOTE: Study Session will be an Executive Session on Personnel at 5:00 p.m. in the Personnel Conference Room of City Hall, followed by a discussion on Tax Increment Financing

AGENDA

1.

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Mayor Schwiebert will call the meeting to Order.

2. Roll Call.

3. Pledge of Allegiance to the Flag of the United States of America.

4. Invocation by Alderman Forlini.

5. Minutes of the Meeting of March 22, 2004. (Motion whether or not to approve the Minutes as printed.)

6. Special Presentation of the “Preserve America Designation Award” to the Mayor and City Council on behalf of the City of Rock Island. (No Report Included.)

7. Resolution in support of retaining state funding for the Quad Cities Convention and Visitors Bureau. (Motion whether or not to adopt the Resolution.)

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8. Special Ordinance establishing delivery of beer and wine, without compensation, for events as approved by the Martin Luther King Community Center. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

9. CLAIMS:

a. Statement from the City Attorney in the amount of $7,389.00 for legal services through the month of March.

b. Report from the Personnel Department recommending payment in the amount of $3,500 to Mr. Shultz for vehicle damage.

c. Report from the Police Department recommending payment to Uniform Den in the amount of $5,850.00 for the purchase of fifteen bulletproof vests.

d. Report from the Police Department recommending payment in the amount of $6,953.52 to the Quad Cities Gang Task Force for the city’s share of the secretarial services.

e. Report from the Finance Department recommending payment in the amount of $3,760.00 to Eide Bailly for research and work regarding payroll tax issues in the Park/Recreation Department.

f. Report from the Information Technology Services Department recommending payment in the amount of $65,497.00 to Harris Computer Systems for maintenance contracts.

g. Report from the Public Works Department recommending payment in the amount of $163,134.72 to Brandt Construction for the 17^th Street Resurfacing.

h. Report from the Public Works Department recommending payment in the amount of $4,663.25 to Triad Engineering for professional services in regard to the Water Extension to Turkey Hollow Road. (090)

i. Report from the Public Works Department recommending payment in the amount of $5,894.13 to Enviromark for environmental cleaning and hazardous waste disposal services. (96)

j. Report from the Public Works Department recommending payment in the amount of $116,158.24 to Triad Engineering for the Long Term Control Plan. (098)

k. Report from the Public Works Department recommending payment in the amount of $27,620.15 to Triad Engineering for the Raw Water Intake Study. (091)

l. Report from the Public Works Department recommending payment in the amount of $9,225.44 to Gardner Carton and Douglas for professional services for the Pretreatment Program. (099)

m. Report from the Public Works Department recommending payment in the amount of $1,980.00 to Langman Construction for the Creek Repair at 46^th Street and 39^th Avenue project. (108)

n. Report from the Public Works Department recommending payment in the amount of $4,429.90 to Valley Construction for an emergency water main repair at Blackhawk Road and 44^th Street.

o. Report from the Public Works Department recommending payment in the amount of $2,920.08 to Brandt Construction for an emergency water main repair at 8905 35^th Street West. (113)

p. Report from the Public Works Department recommending payment in the amount of $25,827.84 to Langman Construction for an emergency sewer repair at 24^th Street and 9^th Avenue. (114)

q. Report from the Public Works Department recommending payment in the amount of $6,810.53 to Langman Construction for an emergency sewer repair at 1^st Avenue and 18^th Street. (115)

(Motion whether or not to accept the reports and authorize payments as recommended.)

10. Claims for the weeks of March 19 through April 1 in the amount of $1,443,064.57. (Motion whether or not to allow the claims.)

11. Payroll for the weeks of March 15 through 28 in the amount of $928,179.17. (Motion whether or not to allow the payroll.)

12.

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Report from the Public Works Department regarding bids for the purchase of two pumps for use on the flood control levee, recommending the bid of Godwin Pumps of America in the amount of $42,149.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

13.

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Report from the Public Works Department regarding bids for the replacement of the Plaza Stage Canopy, recommending the bid of Midwest Awnings in the amount of $7,100.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

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Report from the Fire Department regarding bids for the roof on Station 3, recommending the bid of Lower Construction in the amount of $53,600.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

15. Report from the Public Works Department regarding bids for the 2004 Weed Spraying Contract, recommending the bid of Kymbol Komplete Kare in the amount of $8,650.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (106)

16. Report from the Public Works Department regarding bids for the 2004 Utility Cut Street Repair Program, recommending the bid of Centennial Contractors in the amount of $336,635.50. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (086)

17. Report from the Public Works Department regarding bids for the 85^th Avenue West Watermain Extension, recommending the bid of Brandt Construction in the amount of $122,199.11. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.)

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Report from the Public Works Department regarding proposals for the Annual Laboratory Services Fees, recommending a three year contract with PDC Laboratories in the total amount of $12,807.00. (Motion whether or not to award the contract and authorize the City Manager to execute the contract documents.)

19. Report from the Public Works Department regarding a Water Tower Lease with US Cellular. (Motion whether or not to approve the lease agreement and authorize the City Manager to execute the contract documents.)

20. Report from the Public Works Department regarding an agreement with Missman, Stanley and Associates for engineering services in connection with the city’s participation in the development of the property south of Blackhawk Road at 30^th Street. (Motion whether or not to approve the agreement and authorize the City Manager to execute the contract documents.) (101)

21.Report from the Public Works Department regarding an agreement with Missman, Stanley and Associates for structural engineering services for the retaining wall design as part of the 17^th Street Resurfacing Project, at a cost of $4,900.00. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) (102)

22.

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Report from the Public Works Department regarding an agreement with Missman, Stanley and Associates for structural engineering services for the retaining wall design as part of the Rock Island Parkway Slope Stabilization, at a cost of $4,900.00. (Motion whether or not to approve the agreement as recommended and authorize the City Manager to execute the contract documents.) (103)

23.

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Report from the Public Works Department regarding an amendment to a contract with Shive-Hattery for engineering services at a cost not to exceed $7,000.00 for a study of storm water issues associated with the Genesis property on 38^th Street. (Motion whether or not to approve the amendment to the agreement and authorize the City Manager to execute the contract documents.)

24.

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Report from the Public Works Department regarding a license agreement between the City of Rock Island and the Illinois Department of Natural Resources, recommending approval of the license at a cost of $210.00. (Motion whether or not to approve the license agreement and authorize the City Manager to execute the contract documents.)

25. Report from the Public Works Department regarding renewal of a lease agreement with the Quad City Botanical Center for a portion of the Raw Water Pumping Station to use for storage. (Motion whether or not to approve the lease agreement and authorize the City Manager to execute the contract documents.)

26. Report from the Fire Department recommending that the old compressor be declared as surplus material, to be sold for $500.00 with the understanding that it is “sold as is.” (Motion whether or not to declare the old compressor as surplus, and refer to the City Attorney for an Ordinance.)

27. Report from the Fire Department regarding the addition of a separate category to the existing ordinance for underground storage tanks at a fee not to exceed $200.00 per year. (Motion whether or not to approve the change in fees and refer to the City Attorney for an Ordinance.)

28. Report from the Community and Economic Development Department regarding an allocation of $27,500.00 in economic development special project funds to assist with the development of a future land use plan for the Quad City Industrial Center property. (Motion whether or not to approve the allocation of the funds as recommended.)

29.

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Report from the Community and Economic Development Department regarding a commitment to the Rock Island Growth Corporation of $20,190.00 in CDBG funding to support the Longview Neighborhood infill construction incentive. (Motion whether or not to commit the funds as recommended.)

30. Report from the Community and Economic Development Department regarding a request for a “Payment In Lieu Of Taxes” agreement for the development of six new units of housing to be owned and managed by the Housing Authority as rental units with the prospect of becoming owner-occupied in time. (Motion whether or not to approve the concept of the PILOT with the Housing Authority as recommended and authorize the City Manager to execute the contract documents.)

31. Report from the Community and Economic Development Department regarding a commitment from City Council for the Emergency-PRL Program at 1116 3^rd Avenue in the amount of $29,172.00. (Motion whether or not to commit $29,172.00 for the Emergency-PRL.)

32. Report from the Traffic Engineering Committee regarding a request from Mark Preston, General Manager of Fanth Curry Home Improvements, to remove the two-hour parking zone in front of his business, recommending denial of the request. (Motion whether or not to deny the request as recommended.)

33. Report from the Traffic Engineering Company regarding a request from Nicholas Lentz for an extension of the no parking zone in front of his residence from the fire hydrant east to the driveway. (Motion whether or not to approve the extension of the no parking zone as recommended and refer to the City Attorney for an Ordinance.)

34. Memorandum from Mayor Schwiebert recommending three reappointments to the Planning Commission, three reappointments to the Preservation Commission, one reappointment to the Electrical Code Board of Appeals, three reappointments to the Plumbing Code Board of Appeals, two reappointments to the Park Board, one new appointment to the Sunset Marina Boaters Advisory Committee, one new appointment to the Bi-State Regional Commission, and three new appointments to the Neighborhood Partners. (Motion whether or not to approve the appointments and reappointments as recommended.)

35. Report from the City Clerk regarding an outdoor event at Augie’s from Noon to 10:00 p.m. on May 1, requesting permission to sell alcohol outdoors in a fenced in area, Sound Amplification, alley closing and a portion of 20^th Street blocked off in front of their establishment during the event, recommending approval pending. (Motion whether or not to approve the event, Sound Amplification, sale of alcohol outside, Sound Amplification, and alley and street closing, pending compliance with required security.)

36. Report from the City Clerk regarding an application from the Cornbelt Running Club for the annual Quad Cities Distance Classic to be held Sunday, May 9 beginning at 7:30 a.m. (Motion whether or not to approve the application.)

37. Report from the City Clerk regarding an application from the Rock Island Striders and Mississippi Valley Girl Scouts for a Run/Walk to be held Saturday, May 15 beginning at 7:30 a.m. (Motion whether or not to approve the application.)

38. Items from the City Manager’s Memorandum.

39.

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Other Business

40. Motion to recess to Monday, April 12 at 5:00 p.m.

This Agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements with Jeanne Paggen, City Clerk, 1528 Third Avenue, Rock Island, Illinois, 61201, - Telephone (309) 732-2010 - during regular business hours Monday through Friday.