The Rock Island City Council met for Study Session at 5:00 p.m. on Monday, March 10, 2003, in the Personnel Conference Room of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Vern L. Winter, Evelyn “Evie” R. White and Frank J. Forlini, Jr. Alderman Beth Y. Mahlo was absent. Staff present included City Manager John C. Phillips, Public Works Director Bob Hawes, City Attorney John P. Konecky, Utility Services Superintendent Dale Howard, Municipal Services Superintendent George Seiz, Community and Economic Development Director Greg Champagne, Administrative Assistant Tim Ridder, Planning Administrator Alan Carmen, Special Projects Manager Sally Heffernan, Personnel Director/Assistant to the City Manager John Thorson, and IS Manager Claire Dubuisson. Also present was Attorney Roy Harsch.
A motion made by Alderman Bauersfeld and seconded by Alderman White to recess to Executive Session on matters of Litigation, Personnel and Property Acquisition CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
The meeting was recessed at 5:20 p.m.
Mayor Schwiebert reconvened the regular meeting at 6:40 p.m. A motion made by Alderman Winter and seconded by Alderman Forlini to adjourn the meeting CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
The meeting was adjourned at 6:41 p.m.
___________________________
Jeanne F. Paggen, City Clerk
The Rock Island City Council met in regular session at 6:45 p.m. on Monday, March 10, 2003, in the Council Chambers of Rock Island City Hall. Present were Mayor Mark W. Schwiebert, presiding, and Aldermen Terry M. A. Brooks I, David R. Conroy, John E. Bauersfeld, Vern L. Winter, Evelyn “Evie” R. White and Frank J. Forlini, Jr. Alderman Beth Y. Mahlo was absent.
Mayor Schwiebert called the meeting to Order and led in the Pledge of Allegiance to the Flag of the United States of America. Alderman Brooks gave the Invocation. A motion made by Alderman White and seconded by Alderman Winter to approve the Minutes of the meeting of March 3, 2003 as printed CARRIED on a Voice vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
Agenda Item #6
Mayor Schwiebert and Mo Hart, Vice President of Neighborhood Partners, presented diplomas to the persons who completed the Community Leadership College. These persons were Kurt Frank, Reverend Donald Johnson, Reverend Greg Moore, Diane Oestreich, Terry Stimpson and Gary Wetherell. Ms. Stimpson and Mr. Wetherell were present at this time to receive the diplomas.
Agenda Item #7
Mayor Schwiebert called attention to a proclamation declaring the week of March 10 through 16 as Affordable Housing Week.
Agenda Item #8a
The City Clerk read a statement from the City Attorney in the amount of $8,119.59 for legal services during the month of February.
Agenda Item #8b
VAINIKOS,
McMEEN/WORKERS COMPENSATION CLAIM
The City Clerk read a report from the Personnel Department recommending payment to Attorney James Vainikos for Randy McMeen in the amount of 415,373.00 for workers compensation claims.
Agenda Item #8c
VALLEY
CONSTRUCTION/17 STREET RESURFACING
The City Clerk read a report from
the Public Works Department recommending payment to Valley Construction in the
amount of $73,655.03 for the 17th Street Resurfacing project. (It was noted that this amount was not
the amount stated on the Agenda – the amount on the Agenda was for one of the
accounts only and was a portion of this total amount)
Agenda Item #8d
ILLINOIS
ENVIRONMENTAL PROTECTION AGENCY/
COMMUNITY WATER
SUPPLY TESTING
The City Clerk read a report from the Public Works Department recommending payment to the Illinois Environmental Protection Agency in the amount of $17,100.00 for the Community Water Supply Testing Program.
A motion made by Alderman Forlini
and seconded by Alderman White to accept the reports and authorize payments as
recommended CARRIED on a Roll Call vote.
AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and
Forlini. NAYS: None.
Agenda Item #9
FEBRUARY 28
THROUGH MARCH 6
The City Clerk read the claims for the week of February 28 through March 6 in the amount of $346,658.65. A motion made by Alderman Forlini and seconded by Alderman Winter to allow the claims CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
PAYROLL
Agenda Item #10
FEBRUARY 17
THROUGH MARCH 2
The City Clerk read the payroll for the weeks of February 17 through March 2, 2003 in the amount of $848,809.68.
|
GENERAL FUND |
$575,540.28 |
|
COMMUNITY ECONOMIC DEV. FUND |
311.88 |
|
KING CENTER |
2,861.59 |
|
FEDERAL COPS GRANT |
3,714.60 |
|
COMMUNITY DEVELOPMENT
BLOCK GRANT |
20,955.85 |
|
LIBRARY |
38,496.86 |
|
ELDERLY SERVICES CONTRIBUTION |
650.93 |
|
CAPITAL IMPROVEMENTS |
6,696.30 |
|
WATER |
56,649.25 |
|
SEWER |
39,689.44 |
|
BRIDGE |
7,820.40 |
|
SUNSET MARINA |
7,663.85 |
|
PARK AND RECREATION |
55,912.94 |
|
EQUIPMENT MAINTENANCE |
21,862.31 |
|
SELF INSURANCE |
1,542.43 |
|
EMPLOYEE HEALTH INSURANCE |
615.14 |
|
MARTIN LUTHER KING CENTER
ACTIVITY FUND |
4,556.98 |
|
DRUG PREVENTION |
3,268.65 |
|
TOTAL |
$848,809.68 |
A motion made by Alderman Forlini and seconded by Alderman Winter to allow the Payroll CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
BIDS/PURCHASES
Agenda Item #11
K & R
MANUFACTURING/FLOTATION
The City Clerk read a report from the Public Works Department regarding bids for the Marina Encapsulated flotation for the 200 Dock, recommending the bid of K & R Manufacturing in the amount of $14,791.09. Alderman Bauersfeld asked if the installation was included in the price, and Public Works Director Bob Hawes stated that it was not. A motion made by Alderman Winter and seconded by Alderman Forlini to award the bid as recommended and authorize purchase CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
Agenda Item #12
CENTRAL
PETROLEUM EQUIPMENT COMPANY/FUEL DISPENSER
The City Clerk read a report from the Public Works Department regarding bids for the Marina Fuel Dispenser Upgrade, recommending the bid of Central Petroleum Equipment Company in the amount of $12,400.00. A motion made by Alderman Winter and seconded by Alderman Forlini to award the bid as recommended and authorize purchase CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
CONTRACTS/AGREEMENTS
Agenda Item #13
MIDWEST
JANITORIAL SERVICES/JANITORIAL SERVICES
The City Clerk read a report from the Public Works Department regarding bids for the Janitorial Services, recommending that KIMCO be allowed to withdraw their low bid and award the bid to Midwest Janitorial Services in the amount of $55,058.00 per year for three years. Alderman Bauersfeld asked if the references were checked on this company, and Mr. Phillips stated that they were and the city has had experience with them before. Alderman Brooks asked if this was a temporary contract, and Mr. Phillips responded that it was for three years.
A motion made by Alderman Forlini and seconded by Alderman Winter to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
Agenda Item #14
H. COOPMAN
TRUCKING & EXCAVATING/
DEMOLITION AND
SITE CLEARANCE
The City Clerk read a report from the Community and Economic Development Department regarding bids for the demolition of 935 43rd Avenue, recommending the bid of H. Coopman Trucking & Excavating in the amount of $5,700.00 for demolition and site clearance. Alderman White asked about the future of the property, and if the city will need to maintain it after the house is demolished. Staff responded that they would, and Alderman White suggested trying to divide and sell the property to the neighbors on either side. A motion made by Alderman Forlini and seconded by Alderman Winter to award the bid as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
Agenda Item #15
MARINE SERVICES
SHOP/LEASE AT MARINA
The City Clerk read a report from the Public Works Department regarding a lease agreement for the marine services shop at the Marina. Public Works Director Bob Hawes stated that this place has been empty for a couple years, and this person came to them about leasing the space. He indicated that the marine services shop has been working at the Marina for a while. He also stated that this is a short-term lease due to the Master Plan implementation. In response to a question from Alderman White, Mr. Hawes stated that the money from the lease would go into the Marina fund. Following discussion, a motion made by Alderman White and seconded by Alderman Forlini to approve the lease agreement as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
Agenda Item #16
CLIPPER
CONDOS/AMENDMENT
The City Clerk read a report from the Community and Economic Development Department regarding an amendment to the agreement with the Rock Island Economic Growth Corporation regarding the Clipper Condo project at 16th Street and 2nd Avenue. A motion made by Alderman White and seconded by Alderman Forlini to approve the amendment as recommended and authorize the City Manager to execute the contract documents CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
COMMUNITY
AND ECONOMIC DEVELOPMENT
Agenda Item #17
RECREATIONAL
TRAIL/COMMITMENT OF FUNDS
The City Clerk read a report from the Community and Economic Development Department regarding a commitment in CIP funds for FY 2004/2005 to support the construction of a recreational trail along the Rock Island Parkway, contingent on approval of a grant through the Illinois Bicycle Grant Program.
Community and Economic Development Department Director Greg Champagne reviewed the plan, and responded to questions from Council. He stated that they have already applied for the grant because they did not want to miss out on the opportunity, and he noted that they would apply each year until the project is complete. He discussed the matching funds, stating that the state would cover $200,000 of the project, but the City will need to make the payments up front and then be reimbursed. He indicated that, if the grant is successful, the money would be needed in 2004. He added that the trail has to be separate from the highway.
Alderman Winter asked why the amount being requested is $563,000 and not $400,000. Mr. Champagne stated that the $163,000 would be city money that would be used for the retaining walls. He stated that there are two of these that need to be built because there are two ravines that will be crossed. Alderman Winter stated that this money could be better used for streets.
Following discussion, a motion made by Alderman Bauersfeld and seconded by Alderman Conroy to commit the funds as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld and White. NAYS: Aldermen Winter and Forlini.
Agenda Item #18
USEPA/GRANT
FUNDING
The City Clerk read a report from the Community and Economic Development Department regarding a grant application for clean-up funding for USEPA and a letter endorsing the city’s application. A motion made by Alderman Bauersfeld and seconded by Alderman Winter to authorize the submission of the application and authorize the Mayor to sign the letter of endorsement for the grant application as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
Agenda Item #19
MORGAN’S
ADDITION/FINAL PLAT
The City Clerk read a report from the Community and Economic Development Department regarding the final plat of Morgan’s Addition. A motion made by Alderman Winter and seconded by Alderman White to approve the final plat as recommended CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
LICENSES/PERMITS
Agenda Item #20
GREAT
RIVER PLAZA/BICYCLES
The City Clerk read a report from
the Police Department regarding an amendment to the Great River Plaza Ordinance
regarding bicycles on the Plaza, authorizing uniformed Police and Auxiliary
Bike Patrol Officers to have bikes on the Plaza. A motion made by Alderman Forlini and seconded by Alderman White
to approve the amendment and refer to the City Attorney for an Ordinance
CARRIED on a Voice vote. AYES: Aldermen
Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
BOARDS/COMMISSIONS
Agenda Item #21
MARTIN
LUTHER KING CENTER/APPOINTMENTS
The City Clerk read a memorandum from Mayor Schwiebert recommending six reappointments to the Martin Luther King Center Board of Directors.
Terry Brooks
Clara Ann Jenkins
Kenneth Martin
Dennis Pauley
William Scott
Edward Yancy
A motion made by Alderman Forlini and seconded by Alderman Conroy to approve the reappointments as recommended CARRIED on a Voice vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None.
ITEMS
FROM THE CITY MANAGER’S MEMORANDUM
AUDIBLE PEDESTRIAN SIGNALS
City Manager John C. Phillips called attention to the information in the packet from Public Works regarding “Audible Pedestrian Signals.” He asked Public Works Director Bob Hawes to review the information. Mr. Hawes stated that IDOT is in the process of drafting special provisions for “Accessible Pedestrian Signals” to provide statewide requirements for these types of signals if their installation is warranted. He stated that the warrant for the installation will be based on an engineering study that will consider specific factors, and staff is suggesting that they use the IDOT warrant for Accessible Pedestrian Signals when it becomes available to determine the need for these signals at the intersection of 30th Street and 18th Avenue. He noted that the results of this engineering study would be made available to Council with a recommendation from Public Works Department on this issue.
GRAND
EXCURSION 2004
Mr. Phillips called attention to the information about the Grand Excursion from the Community Marketing Director DeeDee Doeckel.
OTHER
BUSINESS
BURNING
ISSUES
Alderman Winter noted that he and other Council members received a letter from Kai Swanson regarding leaf burning. He indicated that the letter suggested allowing leaf burning in a two-week period only. He asked staff to respond to the letter regarding the impact on the community. Alderman Bauersfeld asked for the report regarding the leaf vacuum be resurrected. He noted that there may be something less costly now, and asked staff to look at this again and put some numbers together.
Alderman Conroy suggested not allowing leaf burning to be done on Sundays. Alderman Bauersfeld stated that he is not ready to impose additional costs on the residents unless all alternatives have been explored. Alderman Winter noted that the leaf pick up has not been totally eliminated because residents could still have their yard waste picked up at their house if they subscribed and paid an annual fee.
LEAGUE
OF CITIES
Alderman Brooks noted that he had just returned from the League of Cities Conference. He stated that all the other cities are going through the same problems. He stated that the League of Cities is putting together some issues for Homeland Security and the need for Federal funds in the municipalities.
TREE
CITY USA
Alderman Bauersfeld noted that Rock Island has again been named a Tree City USA. He stated that this has been done several times in the past and this is an asset to the City.
EXECUTIVE
SESSION
A motion made by Alderman Bauersfeld and seconded by Alderman Conroy to recess to Executive Session on matters of Personnel and Property Acquisition CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None. The meeting was recessed at 7:20 p.m.
RECESS
Mayor Schwiebert reconvened the regular meeting at 8:30 p.m. A motion made by Alderman Winter and seconded by Alderman Forlini to recess to Saturday, March 15 at 8:00 a.m. CARRIED on a Roll Call vote. AYES: Aldermen Brooks, Conroy, Bauersfeld, Winter, White and Forlini. NAYS: None. The meeting was recessed at 8:31 p.m.
______________________________
Jeanne F. Paggen, City Clerk