CITY OF ROCK ISLAND	February 2, 2009
CITY COUNCIL MEETING	6:45 pm

NOTE: Study Session will be at 5:00 p.m. in the Personnel Conference Room. Discussion will include a Review of the Capital Improvement Plan and TIF Allocations, followed by an Executive Session on Personnel and Litigation if time allows. The Regular Meeting will be held at 6:45 p.m. in Council Chambers.

AGENDA

1. Mayor Schwiebert will call the meeting to Order.

2. Roll Call.

3. Pledge of Allegiance to the Flag of the United States of America.

4. Invocation by Alderwoman Mejia-Caraballo.

5. Minutes of the Meeting of January 19, 2009. (Motion whether or not to approve the Minutes as printed.)

6. Update Rock Island By Mayor Schwiebert.

7. Mayor Schwiebert will close the regular meeting and open a Public Hearing on a request from Jerry Bergheger for a waiver of the signature requirement to secure a Liquor License for Atlante, Inc. at 140 18^th Street.

Mayor Schwiebert will close the Public Hearing, reconvene the regular meeting and entertain a motion. (Motion whether or not to recommend to the Mayor/Liquor Commissioner to waive the signature requirement as requested and approve the liquor license.)

8. A Special Ordinance amending Appendix A: Zoning of the Code of Ordinances. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

9. A Special Ordinance amending Chapter 3 of the Code of Ordinances. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

10. A Special Ordinance amending Chapter 4 Article II, Sections 4-1,4-4 and 4-23, Adopted by Reference as Exhibit A of the Code of Ordinances. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

11. A Special Ordinance amending Chapter 7 of the Code of Ordinances. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

12. A Special Ordinance amending Chapter 8 of the Code of Ordinances. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

13. A Special Ordinance amending Chapter 13 of the Code of Ordinances. (Motion whether or not to consider, suspend the rules and pass the Ordinance.)

14. CLAIMS

a. Report from the Information Technology Services Department regarding payment in the amount of $2,943.79 to Business Systems, Inc. for the Bizhub quarterly maintenance contract fees.

b. Report from the Information Technology Services Department regarding payment in the amount of $28,582.31 to Class Software for the Active Network annual maintenance. (030)

c. Report from the Personnel Department regarding payment in the amount of $11,422.37 to Konecky, Koenig, Kutsunis and Weng for legal services rendered for January 2009.

d. Report from the Public Works Department regarding payment in the amount of $2,734.94 to Liberty Process Equipment, Inc. for replacement of a sludge discharge pump rotor. (006)

e. Report from the Public Works Department regarding payment in the amount of $18,321.20 to Vertex Chemical Corporation for the final 2008 shipments of Caustic Soda. (007)

f. Report from the Public Works Department regarding payment in the amount of $2,250.00 to Walnut Ridge II Condo Association for the building of an earth berm to provide more detention volume for storm water runoff through the Rock Island Drainage Assistance Program. (016)

g. Report from the Public Works Department regarding payment in the amount of $2,600.00 to Ace Tree Service, Inc. for Emergency Tree Removal of a tree at 4427 16^th Avenue. (019)

h. Report from the Public Works Department regarding payment #1 in the amount of $61,005.67 to Mid-America Pipe Services L.L.C. for the 2008 Sewer Cleaning & Televising project. (022)

i. Report from the Public Works Department regarding payment in the amount of $4,027.00 to Tri-City Electric Company for the emergency purchase of a circuit breaker for the 300 hp pump at the Pumping Station. (024)

j. Report from the Public Works Department regarding payment in the amount of $157,595.06 to North American Salt Company for additional Rock Salt needed for the winter of 2008/2009. (025)

k. Report from the Public Works Department regarding payment in the amount of $8,082.64 to Lamco, Inc. for the installation of a 15 ton crane block and 5/8” wire rope for the overhead crane at the Hydro Electric Plant. ( 027)

l. Report from the Community and Economic Development Department regarding payment in the amount of $6,582.50 to Missman Stanley Associates for professional services in preparing a land use and building plan for a site west of the casino property.

(Motion whether or not to accept the reports and authorize payments as recommended.)

15. Claims for the weeks of January 16 through January 29 in the amount of $1,074,423.99. (Motion whether or not to allow the claims.)

16. Payroll for the weeks of January12 through January 25 in the amount of $1,150,334.55. (Motion whether or not to allow the payroll.)

17. Report from the Public Works Department regarding the emergency purchase of Refuse Packer Carts from Sadler Power Train, Inc. in the amount of $2,794.60 (Motion whether or not to approve the purchase as recommended.) (023)

18. Report from the Public Works Department regarding bids for the treatment of subterranean termites at City Hall and the Police Department, recommending the bid be awarded to Terminix in the amount of $6,094.00. (Motion whether or not to award the bid as recommended and authorize the City Manager to execute the contract documents.) (015)

19. Report from the Community and Economic Development Department regarding bids for emergency demolition at 1229 2^nd Avenue, recommending the bid be awarded to Valley Construction Company in the amount of $39,650.00. (Motion whether or not to award the bid as recommended, authorize the City Manager to execute the contract documents and direct that a $5,000.00 contingency be held until demolition is completed.)

20. Report from the Public Works Department regarding a proposal from Symbiont for wet weather treatment design and bidding services. (Motion whether or not to approve the proposal from Symbiont as recommended and authorize the City Manager to execute the contract documents.) (018)

21. Report from the Public Works Department regarding an Amendment to the Master Agreement with the Illinois Department of Transportation for maintenance of traffic signals on State routes within the City. (Motion whether or not to approve the amendment as recommended and authorize the Mayor to execute the contract documents.) (017)

22. Report from the Public Works Department regarding a lease agreement for the Sunset Marina Apartment. (Motion whether or not to approve the lease agreement as recommended and authorize the City Manager to execute the contract documents.) (026)

23. Report from the Finance Department regarding an adjustment to the Fiscal Year 2009 Budget for the 1^st Avenue Sewer project. (Motion whether or not to approve the adjustment as recommended.) (066)

24. Report from the Finance Department regarding an adjustment to the Fiscal Year 2009 Budget for the City’s portion of the Mill Street project. (Motion whether or not to approve the adjustment as recommended.) (067)

25. Report from the General Administration regarding an amendment to the Liquor Ordinance, recommending the Liquor Ordinance be amended to require all liquor license holders with an extended hours option to maintain hours of business not less than forty (40) hours and five (5) days per week to become effective with the license period beginning May 1, 2009. (Note: Action on Agenda Item #25 was deferred from Monday, November 10, 2008. A motion remains on the floor - It was moved by Alderwoman Mejia-Caraballo, seconded by Alderman Tollenaer to approve the request as recommended and refer to the City Attorney for an Ordinance.)

26. Report from the Community and Economic Development Department regarding the Fiscal Year 2009-2010 One Year Action Plan. (Motion whether or not to approve the Fiscal Year 2009-2010 One Year Action Plan as recommended, and authorize the City Manager to submit the plan and any comments that are received through February 6, 2009 to HUD for their review and approval.)

27. Report from the Traffic Engineering Committee regarding a request for the installation of a handicapped parking space at 1219 3^rd Avenue. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an Ordinance.) (020)

28. Report from the Traffic Engineering Committee regarding a request for the removal of a handicapped parking space at 327 10^th Street. (Motion whether or not to approve the request as recommended and refer to the City Attorney for an Ordinance.) (021)

29. Report from the City Clerk regarding a request from Cabanas to extend their current schedule for outdoor entertainment through January 2010, extend Friday and Saturday night hours until 1:00 a.m. and a request for outdoor entertainment to be extended for one night only on Thursday, December 31, 2009 until 2:00 a.m. on Friday, January 1, 2010 for New Year’s Eve. (Motion whether or not to approve the extended outdoor entertainment through January 2010 as recommended, approve Friday and Saturday nights until 12:00 midnight only and extend outdoor entertainment for one night only on New Year’s Eve, subject to Cabanas renewing their current Liquor License, complying with all other Liquor License regulations and subject to being closed down early if noise complaints are received.)

30. Items from the City Manager’s Memorandum Packet.

31. Other Business.

32. Executive Session on Personnel and Litigation.

33. Motion to recess to 5:00 p.m., Monday, February 9, 2009.

This Agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements with Aleisha Patchin, City Clerk, 1528 Third Avenue, Rock Island, Illinois, 61201, - Telephone (309) 732-2010 - during regular business hours Monday through Friday.